01 Solar Lighting Upper Site Replacement SOW.docx

STATEMENT OF WORK

Title: Solar Lighting Upper Site Replacement

I. BACKGROUND INFORMATION

The Department of Commerce (DOC) campus is a research and development complex located at 325 Broadway in Boulder, Colorado. The National Institute of Standards and Technology (NIST) is the primary occupant, National Oceanic Atmospheric Administration (NOAA) and National Telecommunications and Information Administration (NTIA) also have a presence on campus. NIST’s Office of Facilities and Property Management (OFPM) is responsible for maintaining and renovation of spaces which consist of laboratories, office space and facilities maintenance areas throughout the campus.

The NIST Boulder campus has exterior pole luminaires installed throughout the site to illuminate roads and sidewalks. These pole luminaires are either controlled by a nearby building’s lighting control panels, exterior control relay panels, or via photocell On/Off. The site is also equipped with solar powered pole luminaires.

II. PURPOSE

The purpose of this project is to replace the ageing solar powered pole luminaires with new hard-wired pole-luminaires. New circuits will need to originate from the closest building.

The intent is to procure a Design-Build Entity (DBE) for this project that will furnish the necessary personnel, material, equipment, and design/construction services.

PLACE OF PERFORMANCE

NIST Boulder Campus 325 Broadway Boulder, CO 80305

Regular Business Hours Regular business hours are Monday through Friday 7:00 AM to 5:00 PM Mountain Time, excluding Federal holidays and NIST closures.

PERIOD OF PERFORMANCE

The period of performance for this project is anticipated to be 12 months.

III. SPECIFIC REQUIREMENTS

WORKING AT NIST

1. Contractor shall adhere to all requirements in the attached specifications and documents detailing requirements for construction at NIST.

a. General Instructions for Conducting Work at the NIST Boulder Campus contains valuable information pertaining to unique requirements which can impact project schedule and budget if not accounted for, a few key areas are listed below. It is recommended that contractors become familiar with all the requirements and ask clarifying questions during the proposal phase.

i. Site access and badging requirements

ii. Permitting requirements for a variety of activities

iii. Safety

iv. Work requiring advance notice and coordination

2. Contractor team shall refer to existing facility documentation and obtain clarification from the Contracting Officer’s Representative (COR) if discrepancies are noted.

3. Contractor team shall be responsible for field verification of all measurements and equipment data presented on existing documentation and project construction documents.

4. Contractor team shall coordinate all construction activities with the COR for the duration of this project.

5. Contractor team shall communicate with the COR and Contracting Officer (CO) on all contractual matters for the duration of this project.

ELECTRICAL SHUTDOWNS

The shutdown of branch circuit panelboards will be required in order to connect new line-voltage circuits for the new pole luminaires. Shutdowns shall be coordinated with NIST, and an 8-week notice for each shutdown shall be provided. Shutdowns include any outages that cause loss of control of HVAC systems, power, lighting, water, or any other building utilities for any length of time. It is crucial that power shutdown activities are closely coordinated with the NIST COR and internal customers. Work schedules/milestone plans will be required to ensure NIST internal customers can work around the work schedule.

Semi-annual full site shutdowns are tentatively scheduled to occur on:

· May 16, 17 2026

· September 19, 20 2026

· May 22, 23 2027

· September 18, 19 2027

SCOPE OF WORK

1. Solar Lighting Replacement Design/Build – B25 Curie Circle (Base Scope – CLIN 0001):

a. This CLIN entails the replacement of (15) solar pole luminaires along Curie Circle in front of B25.

b. Provide demolition and new plans noting the layout of the demolished solar pole luminaires and the new hard-wired pole bases/luminaires. DBE shall review and confirm existing conditions.

c. DBE shall determine if the quantity of new pole luminaires can be reduced and not have to perform a one-for-one replacement.

d. Provide photometrics for NIST review/approval.

e. New plans shall include the necessary pole base details signed by a licensed Colorado Structural Professional Engineer.

f. Provide new circuits as necessary, originating from an existing panelboard in B25. Provide new circuit breakers as required.

g. Contractor shall trench and backfill for the new circuit in existing landscaped areas.

h. Contractor shall trench, backfill, and provide new asphalt/concrete in existing hardscaped areas. Sidewalks will need to be replaced if damaged during the project.

i. Label all new equipment to meet NIST’s site standard requirements.

j. All installations shall meet NIST’s site standard requirements.

2. Solar Lighting Replacement Design/Build – B25 Parking Lot (Option 1 – CLIN 0002):

a. This CLIN entails the replacement of (8) solar pole luminaires in the B25 parking lot.

b. Provide demolition and new plans noting the layout of the demolished solar pole luminaires and the new hard-wired pole bases/luminaires. DBE shall review and confirm existing conditions.

c. DBE shall determine if the quantity of new pole luminaires can be reduced and not have to perform a one-for-one replacement.

d. Provide photometrics for NIST review/approval.

e. New plans shall include the necessary pole base details signed by a licensed Colorado Structural Professional Engineer.

f. Provide new circuits as necessary, originating from an existing panelboard in B25. Provide new circuit breakers as required.

g. Contractor shall trench and backfill for the new circuit in existing landscaped areas.

h. Contractor shall trench, backfill, and provide new asphalt/concrete in existing hardscaped areas. Sidewalks will need to be replaced if damaged during the project.

i. Label all new equipment to meet NIST’s site standard requirements.

j. All installations shall meet NIST’s site standard requirements.

3. Solar Lighting Replacement Design/Build – B22 Curie Circle (Option 2 – CLIN 0003):

a. This CLIN entails the replacement of (9) solar pole luminaires along Curie Circle in front of B22.

b. Provide demolition and new plans noting the layout of the demolished solar pole luminaires and the new hard-wired pole bases/luminaires. DBE shall review and confirm existing conditions.

c. DBE shall determine if the quantity of new pole luminaires can be reduced and not have to perform a one-for-one replacement.

d. Provide photometrics for NIST review/approval.

e. New plans shall include the necessary pole base details signed by a licensed Colorado Structural Professional Engineer.

f. Provide new circuits as necessary, originating from an existing panelboard in B22. Provide new circuit breakers as required.

g. Contractor shall trench and backfill for the new circuit in existing landscaped areas.

h. Contractor shall trench, backfill, and provide new asphalt/concrete in existing hardscaped areas. Sidewalks will need to be replaced if damaged during the project.

i. Label all new equipment to meet NIST’s site standard requirements.

j. All installations shall meet NIST’s site standard requirements.

4. Solar Lighting Replacement Design/Build – Laydown Yard (Option 3 – CLIN 0004):

a. This CLIN entails the replacement of (7) solar pole luminaires in the laydown yard.

b. Provide demolition and new plans noting the layout of the demolished solar pole luminaires and the new hard-wired pole bases/luminaires. DBE shall review and confirm existing conditions.

c. DBE shall determine if the quantity of new pole luminaires can be reduced and not have to perform a one-for-one replacement.

d. Provide photometrics for NIST review/approval.

e. New plans shall include the necessary pole base details signed by a licensed Colorado Structural Professional Engineer.

f. Provide new circuits as necessary, originating from an existing panelboard located in the laydown yard. Provide new circuit breakers as required.

g. Contractor shall trench and backfill for the new circuit in existing landscaped areas.

h. Contractor shall trench, backfill, and provide new asphalt/concrete in existing hardscaped areas. Sidewalks will need to be replaced if damaged during the project.

i. Label all new equipment to meet NIST’s site standard requirements.

j. All installations shall meet NIST’s site standard requirements.

5. Solar Lighting Replacement Design/Build – Demo Solar Array (Option 4 – CLIN 0005):

a. This CLIN entails the demolition and removal of the existing solar array that is located near B22. The pole luminaires near this array were hard-wired to B22.

b. Provide a demolition plan. DBE shall review and confirm existing conditions.

c. Contractor shall maintain existing landscaped areas after demolition has been completed.

d. Sidewalks and other hardscaped areas will need to be replaced if damaged during the project.

6. Solar Lighting Replacement Design/Build – B4/B5 (Option 5 – CLIN 0006):

a. This CLIN entails the replacement of (2) solar pole luminaires along Curie Circle across from B4/B5.

b. Provide demolition and new plans noting the layout of the demolished solar pole luminaires and the new hard-wired pole bases/luminaires. DBE shall review and confirm existing conditions.

c. DBE shall determine if the quantity of new pole luminaires can be reduced and not have to perform a one-for-one replacement.

d. Provide photometrics for NIST review/approval.

e. New plans shall include the necessary pole base details signed by a licensed Colorado Structural Professional Engineer.

f. Provide new circuits as necessary, originating from an existing panelboard in B4 or B5. Provide new circuit breakers as required.

g. Contractor shall trench and backfill for the new circuit in existing landscaped areas.

h. Contractor shall trench, backfill, and provide new asphalt/concrete in existing hardscaped areas. Sidewalks will need to be replaced if damaged during the project.

i. Label all new equipment to meet NIST’s site standard requirements.

j. All installations shall meet NIST’s site standard requirements.

7. Solar Lighting Replacement Design/Build – B51 (Option 6 – CLIN 0007):

a. This CLIN entails the replacement of (20) solar pole luminaires at/around B51.

b. Provide demolition and new plans noting the layout of the demolished solar pole luminaires and the new hard-wired pole bases/luminaires. DBE shall review and confirm existing conditions.

c. DBE shall determine if the quantity of new pole luminaires can be reduced and not have to perform a one-for-one replacement.

d. Provide photometrics for NIST review/approval.

e. New plans shall include the necessary pole base details signed by a licensed Colorado Structural Professional Engineer.

f. Provide new circuits as necessary, originating from an existing panelboard in B51. Provide new circuit breakers as required.

g. Contractor shall trench and backfill for the new circuit in existing landscaped areas.

h. Contractor shall trench, backfill, and provide new asphalt/concrete in existing hardscaped areas. Sidewalks will need to be replaced if damaged during the project.

i. Construction activities at this location will need to be heavily coordinated as we cannot interfere with the Visitor Center’s activities. Work may have to be performed outside of normal business hours.

j. Label all new equipment to meet NIST’s site standard requirements.

k. All installations shall meet NIST’s site standard requirements.

8. Solar Lighting Replacement Design/Build – High-Speed Switch (Option 7 – CLIN 0008):

a. This CLIN entails the replacement of (4) solar pole luminaires at/around the high-speed switch. These luminaires are currently controlled manually and should continue to do so.

b. Provide demolition and new plans noting the layout of the demolished solar pole luminaires and the new hard-wired pole bases/luminaires. DBE shall review and confirm existing conditions.

c. DBE shall determine if the quantity of new pole luminaires can be reduced and not have to perform a one-for-one replacement.

d. Provide photometrics for NIST review/approval.

e. New plans shall include the necessary pole base details signed by a licensed Colorado Structural Professional Engineer.

f. Provide new circuits as necessary, originating from an existing panelboard within the high-speed switch distribution system. Provide new circuit breakers as required.

g. Contractor shall trench and backfill for the new circuit in existing landscaped areas.

h. Contractor shall trench, backfill, and provide new asphalt/concrete in existing hardscaped areas. Sidewalks will need to be replaced if damaged during the project.

i. Label all new equipment to meet NIST’s site standard requirements.

j. All installations shall meet NIST’s site standard requirements.

SPECIFICATIONS AND OTHER MISCELLANEOUS REQUIREMENTS

1. Concrete pole bases shall be engineered to withstand wind loads, soil conditions, and structural weight.

2. The DBE shall determine the pole base’s concrete testing requirements for the installation contractor to follow and meet.

3. If system voltage is 120V, pole light luminaire shall be RAB Lighting: ALED-M-3TN or approved equivalent.

4. If system voltage is 277V/480, pole light luminaire shall be CREE Lighting: Edge Series ARE-EDG-XX-DA-06-E-UL/UH-BZ-700-40K or approved equivalent.

5. Pole light luminaires shall be equipped with integral photocell for On/Off operation.

6. Pole light luminaires shall be full cut-off.

7. All electrical installations shall meet current NEC.

8. Refer to NIST’s Site Standard Specifications attachment for additional information and requirements.

9. Refer to attached documents for additional information.

OTHER PROJECT REQUIREMENTS

Safety on the NIST Campus NIST is committed to maintaining a work environment that safeguards the public and the environment, as well as personnel and property.

Contractor shall provide a detailed, site-specific Safety Plan to the contracting officer within 7 days after award that describes how the contractor will maintain a safe work environment and comply with applicable Occupational Safety and Health Administration (OSHA) standards, as well as with applicable state and local laws, standards, and codes.

The Safety Plan shall specify how the company’s policies and practices will comply with each of the applicable standards, laws, and codes.

The contracting officer will provide written comments regarding the plan to the contractor within seven (7) days of receipt and will require the contractor to submit a revised safety plan within seven (7) days after that to the contracting officer for their review. This cycle may be repeated, if necessary, until the contracting officer determines the safety plan to be acceptable.

Reference:

See NIST’s Contractor Safety Program for required elements of Contractor Safety Plans.

Safety-Related Equipment The Contractor shall provide all safety-related equipment required to perform the work under this award, including personal protective equipment (PPE) and other equipment that is required or appropriate to protect contractor personnel and other personnel on the NIST campus. Contractor-provided personal protective equipment shall include, at a minimum, hard hats, safety shoes, safety glasses (prescription or standard), respiratory protection (powered air purifying respirator or full-face mask respirator), high visibility clothing and gloves that meet applicable OSHA standards for PPE.

Training The Contractor shall provide safety-related training required by applicable OSHA, state and local regulations or standards to affected contractor personnel (including subcontractor personnel) that perform work under this award. Such training may include, for example, training for proper use of PPE, respirator use, fall protection, crane operation, forklift operation; electrical safety, or other safety-related topics.

Maintain records of safety training provided to contractor personnel (including subcontractor personnel) that perform work on this award. The contractor shall make those records available to the contracting officer, contracting officer’s representative for the award, or other authorized personnel within 7 days of receipt of their written request, and annually thereafter or upon request.

Require contractor personnel (including subcontractors) to attend required NIST-specific health or safety training that is required by the award.

Health Hazard Assessments and Medical Evaluations The Contractor shall provide required health hazard exposure assessments, medical evaluations and screenings, and exposure monitoring required by applicable OSHA requirements.

Ensure PII information is protected.

Homeland Security Presidential Directive (HSPD)-12 The Contractor (and/or any subcontractor) and its employees who require physical access to NIST facilities or logical access to NIST IT networks or systems must comply with Homeland Security Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal Employees and Contractors; OMB M-05-24; OMB M-19-17; FIPS 201, Personal Identity Verification (PIV) of Federal Employees and Contractors; NIST HSPD-12 policy; and Executive Order 13467, Part 1 §1.2.

5. Roster

The Contractor (and/or any subcontractor) must submit a roster by name, position, e-mail address, phone number and responsibility, of all staff working under this acquisition where the Contractor will develop, have the ability to access, or host and/or maintain a government information system(s).

The roster must be submitted to the COR and/or CO within 14 days of the effective date of this contract. Any revisions to the roster as a result of staffing changes must be submitted within 14 days of the change. The COR will notify the Contractor of the appropriate level of investigation required for each staff member. If the employee is filling a new position, the Contractor must provide a position description, and the Government will determine the appropriate suitability level.

Position Sensitivity Designations Requirement All Contractor (and/or any subcontractor) employees must obtain a background investigation commensurate with their position sensitivity designation that complies with Parts 1400 and 731 of Title 5, Code of Federal Regulations (CFR).

Inspection & Acceptance In addition to the inspection and acceptance terms articulated in the specific FAR clause that allows the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Requirements for Contractor Personnel Identify all qualifications that the Contractor and/or their personnel working on this contract must possess.

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

SCHEDULE OF DELIVERABLES

Quantity

Standards of Acceptance: The NIST POC or COR shall review all the above deliverables and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 10 days/weeks of receipt of deliverable. This section applies to deliverables which must be reviewed and approved for acceptances (e.g., draft plans, drawings, etc.)

PAYMENT SCHEDULE

The Contractor will be paid, in accordance with the payments clause in the contract and as otherwise noted in this document, upon receipt of a proper invoice.

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