01 RFP J2026-22_Completed.pdf

MASTER AGREEMENT FOR TESTING & INSPECTIONS

RFP NO. J2026-22

REQUEST FOR PROPOSALS

MASTER AGREEMENT FOR TESTING & INSPECTIONS

RFP NO. J2026-22

PROCUREMENT TIMELINE:

Proposal Published: OCTOBER 22, 2026 AND OCTOBER 29, 2026

Site Visit (If applicable): N/A

Questions & Clarifications: Due by: NOVEMBER 5, 2026

Responses Posted: NOVEMBER 10, 2026

Proposals Due: 1:00 PM, NOVEMBER 18, 2026

Contract Awarded: JANUARY, 2027

Fully Executed Contract: FEBRUARY, 2027

RFP CONTENTS

Section 1 Procurement Description and Background Page 2 Section 2 Submittal Notices and Requirements Page 3 Section 3 Evaluation Criteria and Proposal Acceptance Page 5 Section 4 Contract Award and Compliance Requirements Page 7 Section 5 Administrative Requirements Page 8 Section 6 Appendix A - E Page 11-39

Proposal Name: MASTER AGREEMENT FOR TESTING & INSPECTIONS

Date Issued: OCTOBER 22, 2026 AND OCTOBER 29, 2026

Proposals Due By: 1:00 PM, NOVEMBER 18, 2026

Department: BUSINESS ADMINISTRATION AND PLANNING

Submit Proposals To: PROCUREMENT@PARKSTACOMA.GOV

SECTION 1 - Procurement Description and Background

1.1 DESCRIPTION OF PROCUREMENT & BUDGET:

Parks Tacoma’s Business Administration and Planning Department is seeking qualified Contractor(s) to perform testing and inspection services for Parks Tacoma capital projects, per the attached scope of work or specifications provided within Appendix ‘A’.

One (1) or more firms may be awarded under this solicitation. Estimated total budget is $300,000.00. All services under this Professional Services Master Agreement will be an on-call, open order style contract, authorized by an executed work supplement according to each project scope definition. Work supplements’ scope of work, schedule and associated fee are mutually agreed upon between the consultant and the assigned project manager. Any such work supplement must clearly outline the project, including but not limited to project title, scope of work, schedule, deliverables, and costs (direct and indirect). In any case Parks Tacoma does not guarantee any minimum quantity of work under this solicitation.

Services will be compensated on a time-and-materials basis per the rate schedule included in the master agreement. Task orders will define specific scopes, budgets, and timelines. All tests described in Appendix ‘A’ – Scope of Work, will constitute the major portion of the testing necessary. Any other tests necessary will be billed to Parks Tacoma in accordance with the firm’s current price brochure or fee established between the firm and Parks Tacoma prior to testing.

1.2 PROCUREMENT BACKGROUND:

Parks Tacoma regularly contracts professional testing and inspection services for capital projects. The purpose of this Master Agreement is to standardize and optimize testing and inspection services for Parks Tacoma capital projects, ensuring efficiency, consistency, regulatory compliance, transparency, quality control, and cost optimization. This agreement will establish a single contractual framework that facilitates the management of multiple projects, clearly defines the responsibilities of the parties involved, and ensures that all materials and processes meet specified quality requirements.

1.3 SUMMARY OF PROPOSED WORK:

Appendix ‘A’ - Scope of Work defines the responsibilities and expectations for the Consultant providing professional testing and inspection services in support of Parks Tacoma capital improvement projects. These services ensure compliance with applicable codes, standards, and project specifications throughout the design and construction phases.

The purpose of this contract is to provide ongoing professional testing and inspection services to Parks Tacoma.

Specific projects, their exact scope of work, and the fee for the work will be determined by mutual agreement between the district and the consultant to spend down the respective contract. There is no guarantee that all services in this Scope of Work will be used.

Services may be required for a variety of capital projects including, but not limited to:

• Park renovations and expansions

• New facility construction (e.g., community centers, restrooms, shelters)

• Trail and pathway improvements

• Playground installations

• Athletic field upgrades

• Waterfront and shoreline restoration projects

The types of tests and services required are detailed below, but are not limited to:

• Soils

• Concrete

• Rebar

• Post-Installed Anchors

• Structural Steel

• Structural Wood Framing

• Asphalt

• Masonry

• Building Envelope

Services will be performed at various Parks Tacoma sites throughout the city. Specific locations will be identified in individual task orders issued under this master agreement.

1.4 ANTICIPATED LENGTH OF AGREEMENT:

This agreement shall be effective for a period of two (2) years from the date of signing. The agreement may be extended for up to two (2) additional one-year (1) periods, or until all outstanding work orders are completed, subject to mutual written agreement by both parties prior to the expiration of each term.

SECTION 2 - Submittal Notices and Requirements

2.1 SUBMITTAL NOTICES AND REQUIREMENTS:

Please complete and submit the following:

1. Statement of Qualifications:

A complete proposal that addresses the evaluation criteria in Section 3. Statement of Qualifications should not exceed 25 pages in length.

2. Fee Schedule (Proposal Form):

Actual price/cost for each project assigned under the contract will be determined at the work assignment level based on the approved Fee Schedule. For the purpose of determining the fees to be included in the Primary Contract, proposers must provide hourly/unit fees per classification for providing the necessary services as specified in the RFP scope of work requested services.

The fees submitted in this proposal will remain firm for the first year of the contract. Fees escalation shall be revised through a contract amendment process and will: 1) only be considered for subsequent years; 2) must be submitted at least thirty (30) days prior to the end of the current year; 3) must be approved by the Parties prior to the next year effective date; and 4) proposer to provide sufficient documentation to justify the requested

MASTER AGREEMENT FOR TESTING & INSPECTIONS

price escalation(s). In summary, adjustments to pricing shall be the result of increases for payroll paid wages fee level, incurred after the Contract commencement date.

3. Non-Collusion:

All respondents must complete a Non-Collusion Form, see attached Appendix ‘D’. swearing that their proposal is genuine and not illegitimate or collusive and not made in the interest of any person not named, and that the respondent has not induced or solicited others to submit an illegitimate offer, or to refrain from submitting a proposal.

4. Submission Guidelines:

Please provide us with 1 electronic PDF of the above information for use by members of our consultant selection committee. Following an evaluation of the RFP’s received, the firm(s) considered to have submitted the best proposal(s) may be requested to participate in an interview and final consultant selection process. No further action beyond submission of the above information is required at this time.

Proposers may submit their proposals either electronically or in physical format.

Electronic submissions shall be sent as a single PDF to procurement@parkstacoma.gov.

Physical submissions shall be delivered to:

Business Administration and Planning 4702 S. 19th Street, Tacoma, WA 98405 All proposals, whether submitted electronically or physically, must be received before the proposal due date and time stated in this RFP.

2.2 SIGNATURES AND VALIDITY:

All proposals must be signed by one of the respondents’ legally authorized officers. Proposal pricing must be broken down and include all applicable taxes and fees and must be valid for at least 90 days.

2.4 INDEPENDENT CONTRACTOR STATUS AND SUBCONTRACTING:

The respondent is expected to be an independent contractor who must always perform their duties and responsibilities and carry out all services as an independent contractor. The selected respondent shall perform onsite, and with their own organization/employees, work equivalent to 100% of the total amount of work to be performed under any potential contract with Parks Tacoma.

Upon award, the tentatively selected respondent shall not sign, subcontract, delegate, or transfer any interest or claim to or under any potential Agreement or for any of the potential compensation due it hereunder, in whole or in part, unless authorized in writing by Parks Tacoma.

2.5 PUBLIC RECORDS:

Under the Washington State Public Records Act, chapter 42.56 RCW, any information, including but not limited to written, printed, graphic, electronic, photographic or voice mail materials and/or transcriptions, recordings or reproductions thereof, submitted in response to this RFP (collectively the “documents”) becomes a public record upon receipt by Parks Tacoma and subject to mandatory disclosure upon request by any person, unless a document is otherwise considered exempt from public disclosure by a specific provision of law.

SECTION 3 - Evaluation Criteria and Proposal Acceptance

3.1 EVALUATION CRITERIA:

Parks Tacoma expects to award a contract resulting from this RFP to the lowest, responsive and most responsible respondent whose proposal is most advantageous for Parks Tacoma while also conforming to this RFP. Parks Tacoma will evaluate the proposals based on the following criteria:

Proposal Evaluation Criteria All proposals meeting the requirements of this RFP shall be reviewed and rated by an evaluation committee according to the following criteria. These criteria represent the primary factors and considerations. Selection of the proposal that is most advantageous to Parks Tacoma will be based on several factors including, but not limited to:

Points

Firm Qualifications & Experience Demonstrated experience with similar contracts and public agency work

Key Personnel Qualifications, certifications, and availability of proposed staff

Technical Approach Methodology, QA/QC procedures, and responsiveness

Fee Schedule (Proposal Form) Competitiveness and transparency of pricing

Total Maximum Score 100

3.1.1 Relevant Experience (30 points): Description of the firm’s experience. Description of Materials Testing and Inspections services of a similar nature undertaken by the firm, including their locations.

• Summary of similar contracts, especially with public agencies

• At least three (3) project examples including scope, budget, and client

• Demonstrated familiarity with Washington State Building Code, ASTM, and ACI standards

3.1.2 Key Personnel (25 points): Define team member roles, including the lead contact person, and explain how the team communicates with Parks Tacoma staff.

• Names and roles of proposed staff

• Resumes highlighting relevant certifications and experience

• Description of responsibilities and availability

Required Professionals: The consultant's team must be composed of highly qualified experts, along with the necessary technical and support staff. Proposers should submit any relevant certifications and qualifications held by their personnel, as applicable to the services they offer. The following examples are illustrative only and are not required:

ICC/WABO Certified Special Inspectors in:

• Reinforced Concrete

• Structural Steel (Welding and Bolting)

• Post-Installed Anchors

• Structural Wood Framing

• Masonry

Materials Testing Technicians experienced in:

• Soils

• Concrete

• Asphalt

• Aggregates

Licensed Professional Engineers (PE) for technical oversight and reporting

Certified NDT Technicians for:

• Ultrasonic Testing (UT)

• Magnetic Particle Testing (MT)

• (Optional: Liquid Penetrant Testing, PT)

AWS Certified Welding Inspectors (CWI)

Project Management and Administrative Staff, including:

• Field Coordinators

• Report Reviewers

• Contract Administrators

3.1.3 Technical Approach (15 points): Specific evidence of capacity in providing Materials Testing and Inspections services.

• Description of firm’s methodology for testing, inspections, and reporting

• Quality assurance/quality control procedures

• Typical turnaround times for field and lab reports

• Safety protocols and equipment used

3.1.4 Fee Schedule - Proposal Form (30 points): Include a cost for each of the tasks listed on the proposal form, Appendix ‘B’ – Proposal Form – Fee Schedule, including labor, materials, and any other expenses.

• Hourly rates for personnel and equipment

• Unit pricing for common tests (e.g., concrete cylinders, asphalt cores)

• Overtime, travel, and other reimbursable costs

• Any available discounts or bundled service rates

The pricing will be scored based on the average fee of all classifications. The lowest average will receive the highest score under the evaluation criteria of pricing.

3.2 ACCEPTANCE OR REJECTION OF PROPOSALS:

Parks Tacoma reserves the right to reject any and/or all proposals and/or waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate Parks Tacoma to pay any costs incurred by any respondent in the preparation and submission of a proposal. Furthermore, this RFP does not obligate Parks Tacoma to accept or contract for the goods and/or services specified in the scope of work above.

SECTION 4 - Contract Award and Compliance Requirements

4.1 CONTRACT AWARD:

Parks Tacoma reserves the right to make an award without entering into discussions regarding the proposal submitted. Therefore, the respondents’ proposal should be their best and final proposal. Parks Tacoma will not be bound or in any way obligated until both Parks Tacoma and the successful respondent have executed a written agreement. Parks Tacoma will not be held financially liable for any additional services, goods, materials, and/or equipment provided by a respondent beyond the scope or specifications of what is being requested within this

RFP.

4.2 CONTRACT COMPLIANCE REQUIREMENTS:

• Undue Influence: The successful respondent will be required to declare and warrant that no undue influence or pressure was used against or in concert with any officer or employee of Parks Tacoma in connection with the award, terms or implementation of the agreement, including any method of coercion, confidential financial arrangements or financial inducement; that no officer or employee of Parks Tacoma has or will receive compensation, directly or indirectly, from the successful respondent, or from any officer, employee, or agent of the successful respondent, in connection with the award of the agreement or any work to be conducted as a result of an agreement.

• Equal Opportunity Employment: The successful respondent must comply with Parks Tacoma’s equal opportunity requirements. Parks Tacoma is committed to a program of equal employment opportunity regardless of race, color, religion, national origin, sex, marital status, military or veteran status, presence of any disabling condition, or other status protected by law.

• Insurance Requirements: The successful respondent will be required to maintain insurance as specified within this RFP that is sufficient to protect the successful respondent and Parks Tacoma against all applicable risks as identified in the attached Appendix ‘C’.

• Business Registration and Taxation: The successful respondent will be subject to City of Tacoma

Business Registration and Business Taxation.

• Compliance With Laws and Regulations: In addition to nondiscrimination and affirmative action compliance requirements previously listed, the successful respondent must comply with all applicable federal, state and local laws, statutes and ordinances. This requirement includes, but is not limited to, the protection of public and employee safety and health; environmental protection; waste reduction and recycling; the protection of natural resources; permits; fees; taxes; and similar subjects.

• Governing Law: The successful respondent will be required to agree that the laws of the State of

Washington shall govern the rights, obligations, duties, and liabilities of the parties to the agreement and govern the interpretation of the agreement. Any litigation concerning the agreement shall take place and the venue shall exclusively be in Pierce County, Washington.

• Invoice Requirements: As part of Parks Tacoma’s effort towards sustainability, contractors/vendors are strongly encouraged to opt into receiving their payments via electronic funds transfer (EFT) by completing our EFT Registration Form upon award which will ensure direct, timely, and secure payments. A "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request be submitted via email and must include all information specified in the final service agreement or purchase order. If the Contractor or vendor is unable to provide the information requested with each invoice; payments may be delayed until all information is provided to and verified by Parks Tacoma. Upon successful approval of an invoice, the vendor will be paid within 30 days.

• Contractor Identification: To distinguish Parks Tacoma employees from the employees of the successful respondent, the successful respondent and its employees (if any) will be required to wear a company shirt or have company identification displayed or located on the employee’s attire. Additionally, the successful respondent’s employees are expected to wear appropriate attire for the services provided which include but are not limited to, company shirts, pants/shorts, closed toe shoes, and personal protective equipment (if applicable) which is to be always worn while the successful respondent is performing services at property owned or operated by Parks Tacoma.

• Progress Meetings: A Parks Tacoma representative or staff member will have the authority to request and/or participate in progress or performance meetings with timely notification provided to the successful respondent. Meetings may also be requested by the successful respondent to discuss work progress. At the progress meetings, the successful respondent will give oral reports on the progress of services to the designated Parks Tacoma staff member. If the services or supplies being provided is/are behind schedule, the successful respondent must be prepared to: discuss the work and any causes of work delay(s); present a plan to bring the work back into conformance with the schedule or, if necessary, to propose a revised work schedule.

4.3 COMMENCEMENT, PROSECUTION, AND COMPLETION:

The successful respondent will be expected to commence work pursuant to the fully executed Master Agreement and fully executed Work Order(s), Appendix ‘E’ - Contract Documents. Additionally, the successful respondent will prosecute the work diligently throughout the duration of the fully executed Work Order(s).

SECTION 5 - Administrative Requirements

5.1 PRE-SUBMITTAL QUESTIONS / REQUESTS FOR CLARIFICATION:

Any questions and/or requests for clarification must be submitted via e-mail only and not later than 01:00 PM, Pacific Time, November 5, 2026 to the RFP contact person referenced below.

Communication

For all questions regarding RFP No. J2026-22 Contract Coordinator: Ana Alonso procurement@parkstacoma.gov mailto:Procurement@parkstacoma.gov

Questions or requests for clarification received after the above deadline will not be answered. Questions will not be accepted by telephone. Questions marked confidential will not be answered. Questions or requests for clarification should include the following:

• Reference the RFP Number and Title in the e-mail Subject Line

• Present your question in the body of the e-mail message. If it relates to the application, cross reference the specific section of the RFP.

Parks Tacoma may group questions that are similar as one question to provide a single answer. Additionally, Parks Tacoma will not respond to unsuccessful submittal of questions.

The above referenced RFP Coordinator is Parks Tacoma’s only official point of contact for this RFP. Prospective respondents must not contact other Parks Tacoma staff with any questions or inquiries regarding this RFP.

Unauthorized contact with any Parks Tacoma personnel regarding this RFP may be cause for rejection of the respondent’s proposal. Parks Tacoma has the sole discretion to reject a proposal.

5.2 ADDENDA:

Parks Tacoma may issue addenda to make changes to the RFP, changes to the scope, respond to any questions, or provide clarification to information stated within the RFP. All written/published addenda shall become part of this RFP and must be included by the Offeror in its proposal. All other communications are unofficial and nonbinding.

Answers to questions or requests for clarification and addenda will be posted to Parks Tacoma’s website at https://www.metroparkstacoma.org/about/contract-bidding/ and made available to the public. It is the responsibility of all prospective respondents to review Parks Tacoma’s website for any RFP revisions or answers to questions or clarifications prior to submitting a proposal.

5.3 ADDITIONAL INFORMATION:

The above requirements are not an exhaustive list of the terms and conditions in an agreement with the successful respondent but rather some of the terms that the successful respondent should expect will be part of the agreement. If the successful respondent does not agree to the final list of terms and conditions within the agreement, Parks Tacoma reserves the right to award the contract or purchase order to the next highest‑ranked responsive and responsible respondent.

5.4 ABOUT PARKS TACOMA:

PARKS TACOMA BACKGROUND

Parks Tacoma was created in 1907 by a vote of the people and is a metropolitan park district, which is a special purpose district and an independent municipal corporation separate from the City of Tacoma.

Parks Tacoma was created primarily for the operation of a system of parks and recreation facilities and to provide program services. Parks Tacoma has the same geographic boundaries as the City of Tacoma (which has a population of approximately 228,400) and is the oldest and largest metropolitan park district in the state.

Parks Tacoma is governed by an elected Board of five Park Commissioners. The day-to-day https://www.metroparkstacoma.org/about/contract-bidding/ operations are managed by Parks Tacoma’s Executive Director, who is appointed by the Board. Parks Tacoma operates under three Business Units: (1) Parks and Recreation; (2) Business Administration and Planning; and (3) Zoological and Environmental Education.

Parks Tacoma is accredited by the Commission for Accreditation of Park and Recreation Agencies (CAPRA), which is a valuable measure of Parks Tacoma’s overall quality of operation, management, and service to the community. Achieving CAPRA accreditation is the best way to demonstrate that Parks Tacoma and its staff provide the highest level of service to the community. Parks Tacoma owns and or operates two American Zoological Association (AZA) accredited zoos & aquariums; an old-growth forest inside 760-acre Point Defiance Park, sports complexes, pools and spray grounds, community centers, a marina on Puget Sound, an accredited living history museum, over 87 miles of trails, eight community gardens, a golf course, a Victorian-style conservatory inside an arboretum and hundreds of program offerings in sports, arts, dance, fitness, cooking, camps, education, adaptive and inclusion services, and much more.

Parks Tacoma is committed to strengthening opportunities and removing barriers for Minority and Women Owned Business Enterprises (MWBE). Per Board Resolution R32-20, Parks Tacoma is committed to hiring people throughout the organization who reflect the community. Parks Tacoma encourages MWBE firms to submit their Statement of Qualifications and Letters of Interest with their proposal for this project. For more information on Parks Tacoma’s anti-racist commitments please visit the following website: https://www.parkstacoma.gov/board-resolution-addressing-racism/ For more information on state MWBE certification, please visit www.omwbe.wa.gov.

https://www.parkstacoma.gov/board-resolution-addressing-racism/ https://www.parkstacoma.gov/board-resolution-addressing-racism/ file://HQData/MetroParks/FAS/Contracts%20Division/Compliance-Capital%20Projects/Contract%20Templates/www.omwbe.wa.gov

SECTION 6 - Appendix A - E

Appendix ‘A’: Scope of Work

Title: Master Agreement for Testing & Inspections

Location: Services will be performed at various Parks Tacoma sites throughout the city. Specific locations will be identified in individual task orders issued under this master agreement.

Service Duration: This agreement shall be effective for a period of two (2) years from the date of signing. The agreement may be extended for up to two (2) additional one-year (1) periods, or until all outstanding work orders are completed, subject to mutual written agreement by both parties prior to the expiration of each term.

A.1 Scope and Intent:

This Scope of Work defines the responsibilities and expectations for the Consultant providing professional testing and inspection services in support of Parks Tacoma capital improvement projects. These services ensure compliance with applicable codes, standards, and project specifications throughout the design and construction phases.

The purpose of this contract is to provide ongoing professional testing and inspection services to Parks Tacoma. Specific projects, their exact scope of work, and the fee for the work will be determined by mutual agreement between the district and the consultant to spend down the respective contract. There is no guarantee that all services in this Scope of Work will be used.

Project Types Services may be required for a variety of capital projects including, but not limited to:

• Park renovations and expansions

• New facility construction (e.g., community centers, restrooms, shelters)

• Trail and pathway improvements

• Playground installations

• Athletic field upgrades

• Waterfront and shoreline restoration projects

• Pools and spraygrounds

• Zoological facilities and exhibits

Services to Be Provided The types of tests and services required are detailed below, but are not limited to:

• Soils

- Observation and testing of excavation and structural fill

- In-place density testing (nuclear densometer)

- Environmental Soil Testing: Contaminated Soils Testing

- Geotechnical Evaluation: Soil Bearing Verification

- Soil Conductivity

Laboratory testing:

- Moisture-Density Relationship

- Grain Size Analysis

- Atterberg Limits

- Organic Content

- Sand Equivalent

- California Bearing Ratio

- Visual Soil Classification

- Soil pH

- Hydrometer Analysis

- Moisture Content & Dry Density

- Specific Gravity

- Unit Weight of Aggregate

• Concrete

- Aggregate testing

- Inspection of reinforcing steel (size, spacing, cover)

- Structural Reinforced Concrete Inspection

- Monitoring of concrete placement (slump, air, temperature)

- Sampling and curing of cylinders

- Compressive strength testing

- Flexural strength testing

- Modulus of elasticity

- Shrinkage testing

- Density testing

- Splitting tensile strength

- Ground-penetrating radar

- Shotcrete

• Post-Installed Anchors

- Inspection of epoxy and mechanical anchors

- Verification of hole depth, diameter, cleanliness, and torque

• Structural Steel

- Visual inspection of welds

- Structural Reinforcing Steel Inspection

- Inspection of bolted connections (tensioning, washers)

- Verification of metal decking installation

Non-destructive testing:

- Ultrasonic Testing

- Magnetic Particle Testing

• Structural Wood Framing

- Structural Wood Inspection

- Inspection of shear walls, diaphragms, drag struts, and hold-downs

- Verification of nailing, bolting, gluing, and anchorage

• Asphalt

- Aggregate testing

- Extraction and gradation

- Marshall Stability and Flow

- Maximum Theoretical Density

- Core Density

• Masonry

- CMU Compression Testing

- Mortar and Grout Compression

- Efflorescence and Freeze-Thaw Testing

• Building Inspections

- Building Envelope

- Roofing

- Insulation

- Fireproofing materials

- Windows

- Lateral wood

- Foundations

- Weather Resistive Barrier (WRB)

A.2 Background, Budget, and Definitions:

Background: Parks Tacoma regularly contracts professional testing and inspection services for capital projects. The purpose of this Master Agreement is to standardize and optimize testing and inspection services for Parks Tacoma capital projects, ensuring efficiency, consistency, regulatory compliance, transparency, quality control, and cost optimization. This agreement will establish a single contractual framework that facilitates the management of multiple projects, clearly defines the responsibilities of the parties involved, and ensures that all materials and processes meet specified quality requirements.

One (1) or more firms may be awarded under this solicitation. All services under this Professional Services Master Agreement will be an on-call, open order style contract, authorized by an executed work supplement according to each project scope definition. Work supplements’ scope of work, schedule and associated fee is consistent with submittals and mutually agreed upon between the consultant and the assigned project manager. Any such work supplement must clearly outline the project, including but not limited to project title, scope of work, schedule, deliverables, and costs (direct and indirect). Parks Tacoma does not guarantee any minimum quantity of work under this solicitation.

Budget: Estimated total budget is $300,000.00. In any case Parks Tacoma does not guarantee any minimum quantity of work under this solicitation.

Services will be compensated on a time-and-materials basis per the rate schedule included in the master agreement. Task orders will define specific scopes, budgets, and timelines. All tests described in this document will constitute the major portion of the testing necessary. Any other tests necessary will be billed to Parks Tacoma in accordance with the firm’s current price brochure or fee established between the firm and Parks Tacoma prior to testing.

A.3 Schedule and Coordination:

• Response time: The consultant(s) selected must be able to commence testing within 24 hours of notification. Parks Tacoma project managers, contractors or other stakeholders designated by Parks Tacoma will make every attempt to give as much notice as possible and under normal circumstances; such notification shall be twenty-four (24) hours.

• Work shall be coordinated with Parks Tacoma project managers, contractors, and other stakeholders.

• Consultants shall attend pre-construction and progress meetings as requested.

A.4 Deliverables, Reports, and Period of Performance:

Deliverable Product or Service Period of Performance:

Field and lab testing reports Within 3 business days of sample collection Inspection reports Within 48 hours of site visit Final project summary report Within 10 business days of project completion Daily field reports Submitted daily during active field work

Laboratory test results Submitted upon completion of laboratory analysis or within the standard turnaround time specified in the contract

Non-compliance notifications Submitted immediately upon identification of any deviation or deficiency

These timelines are the expected standards unless prior written approval from Parks Tacoma is obtained. Digital submission of all documentation in formats compatible with Parks Tacoma systems

A.5 Mandatory Documents and Qualifications:

Respondents shall provide documentation sufficient to demonstrate that the firm and proposed personnel meet the qualifications described in Section 3 of this RFP. Documentation should include:

• Proof of current professional certifications or licenses relevant to the services offered (as applicable).

• Resumes for key personnel, reflecting the experience and qualifications described under Section 3.1.2.

• Any certifications, accreditations, or training that support the firm’s capability to perform the services described in the RFP.

• Confirmation that all services will be performed in accordance with applicable industry standards and Parks Tacoma requirements.

This documentation will be used solely to verify the qualifications described in the evaluation criteria and does not establish additional mandatory service requirements beyond those outlined in Section 3.

MAY 2026 | VERSION 1

APPENDIX B – PROPOSAL FORM – FEE SCHEDULE

Request for Proposal Name: MASTER AGREEMENT FOR TESTING & INSPECTIONS

Request for Proposal No.: RFP NO. J2026-22 Proposal Due Date: NOVEMBER 18, 2026

BIDDER INFORMATION

Legal Business Name:

Unified Business Identification (UBI) No.:

Business Address City/State/Zip:

Contact Person:

Phone No.:

Email Address:

1. Break Down of Fees

Provide the current direct hourly or unit fees for the testing type that may be utilized under this agreement grouped by classification titles. The list should be consistent with the information provided in your proposal. Additional pages may be added as needed.

The pricing will be scored based on the average fee of all classifications. The lowest average will receive the highest score under the evaluation criteria of pricing.

Classification/Title Unit Fee ($) Soil Engineering Technician – Soils HR $ Soil Compaction Testing (Trench/Base) HR $ Proctor Analysis (Soils) EA $ Sieve Analysis (Soils) EA $ Environmental Soil Testing - Contaminated Soils Testing EA $ Geotechnical Evaluation - Soil Bearing Verification EA $ Sample Pickup EA $ Trip Charge EA $ Project Administration / Management HR $ Test Evaluation / Report Review EA $ Concrete Engineering Technician – Concrete HR $ Cast-in-Place Concrete Testing - Structural Reinforced Concrete Inspection

HR $

Concrete Compression Samples EA $ Shotcrete/Foundation Grout/Soldier Pile Testing HR $ Sample Pickup EA $ Trip Charge EA $ Project Administration / Management HR $ Test Evaluation / Report Review EA $ Post-Installed Anchors Structural Steel Inspection - Post-Installed Anchor Inspection HR $ Trip Charge EA $ Project Administration / Management HR $ Test Evaluation / Report Review EA $

MAY 2026 | VERSION 1

Structural Steel Welding Inspector (Structural Steel) HR $ Structural Reinforcing Steel Inspection HR $ Segmental Retaining Wall Inspection HR $ Trip Charge EA $ Project Administration / Management HR $ Test Evaluation / Report Review EA $ Structural Wood Framing Framing Inspector (Wood Structures) - Structural Wood Inspection HR $ Trip Charge EA $ Project Administration / Management HR $ Test Evaluation / Report Review EA $ Asphalt Asphalt Compaction Testing HR $ Asphalt Rice Density (ASTM D2041) EA $ Maximum Theoretical Density (Rice Value) EA $ Extraction / Gradation of Asphalt Samples EA $ Trip Charge EA $ Project Administration / Management HR $ Test Evaluation / Report Review EA $ Masonry Grout Compression Samples EA $ Foundation Grout Testing HR $ Sample Pickup EA $ Trip Charge EA $ Project Administration / Management HR $ Test Evaluation / Report Review EA $ Building Envelope Building Envelope Inspection HR $ Trip Charge EA $ Project Administration / Management HR $ Test Evaluation / Report Review EA $

2. Addenda Acknowledgement:

Receipt of addenda numbered ______________ is hereby acknowledged and all costs of the work therefore have been included in the Proposal.

3. Certifications:

By signing below, the Bidder certifies:

• The firm is properly licensed and registered to perform work in Washington State.

• The firm is not debarred or suspended.

SIGNER INFORMATION

Authorized Signature:

Printed Name:

Title:

Date:

2026-10-15

Appendix ‘C’: Insurance Requirements

Exhibit A

Contractor shall procure and maintain for the duration of the contract the following insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, agents, representatives, employees, or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE

1. Commercial General Liability (CGL): Insurance coverage at least as broad as CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, explosion, collapse, and underground, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (CG 25 03 or at least as broad equivalent) or the general aggregate limit shall be twice the required occurrence limit.

Claims made coverage is not acceptable.

2. Automobile Liability: Insurance coverage at least as broad as CA 0001 on an “occurrence” basis covering any auto (Code 1), or if Contractor has no owned autos, hired (Code 8) and non-owned (Code 9) autos, with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Professional Liability (Errors and Omissions) Insurance appropriate to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim and $4,000,000 aggregate.

4. Worker’s Compensation for industrial injury to Contractor’s employees in accordance with the provisions of Title 51 of the Revised Code of Washington. Contractor shall comply with all provisions of the Washington State Industrial Insurance Act.

5. Employers’ Liability or Stop Gap Coverage with limits not less than $1,000,000 or an endorsement on the General Liability policy providing Stop Gap Coverage.

6. Contractor may use Umbrella or Excess Policies to provide the required liability limits. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance.

7. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, Owner requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Owner.

8. The minimum insurance coverages specified above do not limit the Contractor’s liability or responsibility to Owner.

Other Insurance Provisions

1. The General Liability and Automobile Liability, policies are to contain, or be endorsed to contain, the following provisions:

1.1 Metropolitan Park District of Tacoma, its officers, officials, employees, and volunteers are to be covered as additional insured under Commercial General Liability and Automobile Liability.

Regarding Commercial General Liability, Owner should be additional insured by CG 20 10

2026-10-15 endorsement for ongoing operations and CG 20 37 for completed operations or at least as broad carrier equivalent.

1.2 For any claims related to this project, the Contractor’s insurance coverage shall be primary and non-contributory insurance coverage at least as broad as ISO CG 20 01 04 13 as respects Metropolitan Park District of Tacoma, and their officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by Owner, and respective officers, officials, employees, agents, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

2. Contractor grants to Owner a waiver of subrogation which any insurer may acquire against Owner, and their officers, officials, employees, and volunteers, from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not Owner has received a waiver of subrogation endorsement from the insurer.

3. Each insurance policy required above shall provide that coverage shall not be canceled, except with no less than 30 days’ notice to Owner.

4. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in Washington state with a current A.M. Best rating of no less than A:VII.

5. Contractor shall furnish Owner with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage and a copy of the Declarations and Endorsements Pages of the commercial general liability and professional liability policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the Owner before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Owner reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

6. Owner reserves the right to amend insurance requirements if scope of work changes.

Claims Made Policies If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to Owner for review.

Appendix 'D'

DECLARATION TO ACCOMPANY ALL BIDDER’S

PROPOSALS AND TO BE EXECUTED BY THE PERSONS

DULY AUTHORIZED TO SUBMIT THE BID

APPENDIX ‘D’ - NON-COLLUSION DECLARATION

_________________________________________________ (Authorized Signer’s Name), declares, subject to the penalties of perjury under the laws of the State of Washington, as follows:

1. They are:

☐ the individual ☐ a general managing partner of the partnership named .

☐ a general managing partner of the joint venture named

, consisting of the following joint ventures:

the (Title) of (Company Name) a corporation/LLC, organized under the laws of the state of and authorized to do business in the State of Washington, which is the party making the foregoing proposal of bid;

2. Such bid is genuine and not collusive or sham;

3. Bidder has not conspired or agreed, directly or indirectly, that another person refrain from bidding, nor by such means sought to secure any advantage for them or for any other party;

4. Bidder has not accepted any bid from any subcontractor or material person through any bid depository, the

Bylaws, Rules or Regulations of which prohibit or prevent the Bidder from considering any bid from any subcontractor or material person which is not processed through said bid depository, or which prevent any subcontractor or material person from bidding to any subcontractor who does not use the facilities of or accept bids from or through such bid depository;

5. They have been duly vested with authority to make and sign the foregoing Bidder's Proposal for:

the partnership/joint venture by who constitute the other general partners of the partnership/joint venture.

the corporation pursuant to its bylaws or a solution of its Board of Directors.

the LLC by majority vote of its managers or members or by virtue of being a managing member.

DATED this ______ day of _____________, 20_____

Authorized Signer’s Signature

June 2026 | VERSION 1

MASTER AGREEMENT FOR TESTING & INSPECTIONS

Contract No.: 202XXXJ Master Agreement for Testing & Inspection Services

MASTER AGREEMENT FOR TESTING AND INSPECTIONS

THIS MASTER AGREEMENT is dated ______, 202___ (for reference purposes only) and is made and entered into by and between THE METROPOLITAN PARK DISTRICT OF TACOMA, a Washington municipal corporation, hereinafter referred to as "Parks Tacoma,” and _______________ hereinafter referred to as the "Consultant.”

WITNESSETH:

WHEREAS Parks Tacoma issued a Request for Proposals dated [insert date] (“RFP”) seeking proposals from qualified firms interested in providing On-Call Materials Testing and Special Inspection Services for various projects at properties owned, managed or operated by Parks Tacoma.

WHEREAS Consultant submitted a proposal in response to the RFP (“Proposal”) setting forth its qualifications and experience to perform the services; and

WHEREAS Parks Tacoma desires to accept Consultant’s Proposal to provide the services in accordance with the terms and conditions set forth below.

NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is hereby agreed as follows:

1. Independent Contractor Status.

A. Consultant is considered an independent contractor who shall at all times perform its duties and responsibilities and carry out all services as an independent contractor and shall never represent or construe its status to be that of an agent or employee of Parks Tacoma, nor shall it be eligible for any employee benefits. Nothing contained herein shall be deemed to create a relationship of employer and employee or of principal and agent.

B. Consultant represents and warrants that any and all federal, state, and local mandatory deductions or other charges and taxes imposed by law and/or regulation upon the Consultant are current. The Consultant acknowledges that all such deductions, charges and taxes shall be the sole responsibility of the Consultant. If Parks Tacoma is assessed, liable or responsible in any manner for those deductions, charges or taxes, the Consultant agrees to indemnify and hold Parks Tacoma harmless from those costs, including attorney's fees.

C. Consultant shall provide at its sole expense all materials, office space, telephone and utility services, and other necessities to perform fully and timely its duties and services under this Master Agreement and any Work Order, unless otherwise specified in writing.

D. DEBARMENT CERTIFICATION. Consultant certifies that neither Consultant nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this contract by any federal or state department or agency. Further, Consultant agrees not to enter into any arrangements or contracts related to completion of the work contemplated under this Master Agreement with any party that is on the “General Service Administration List of Parties Excluded from Federal Procurement or Non-procurement Programs” which can be found at:

www.sam.gov and www.lni.wa.gov/TradesLicensing/PrevWage/AwardingAgencies/default.asp.

Sam ple

Appendix 'E' - Contract Documents

MASTER AGREEMENT FOR TESTING & INSPECTIONS

2. Scope of Services / Assignment of Work-by-Work Order.

A. Consultant represents that it is qualified, duly authorized and willing to provide the Services described in the Scope of Services provided in the attached Exhibit B – Scope of Services for the rates or charges specified in the Schedule of Charges on the attached Exhibit C – Schedule of Values. The rates and charges for Work Orders entered into during the first year of this Master Agreement are set forth in Exhibit C – Schedule of Values. Rates and charges may be changed by Amendment to this Master Agreement not more often than annually. Hourly rates for subsequent years will be adjusted to the lesser of (a) a price mutually agreed upon between Parks Tacoma and Consultant, or (b) the proportionate cumulative increase (or decrease) in the CPI, if any, during the previous calendar year. For purposes of this section, CPI means the United States Department of Labor, Bureau of Labor Statistics, All Urban Consumers, not seasonally adjusted, database code CUUR0000SA0, or if such index is no longer published, a successor or substitute index designated by Parks Tacoma.

B. Consultant shall abide by and perform the Services for each Work Order in accordance with this Master Agreement, the applicable Work Order, the RFP and the Proposal. The term “Services” includes all labor, materials, equipment and services provided or to be provided by Consultant to fulfill the Consultant’s obligations under each Work Order (defined below) and this Master Agreement.

C. In the event that Parks Tacoma desires the Consultant to perform any Services hereunder, the parties shall enter into a Work Order in the form attached hereto as Exhibit D – Work Order and is only valid when executed by both parties. Each Work Order shall specify a description of project, Services to be provided, contract sum and contract time and the necessary reports, documents, and information to be provided by Consultant, all of which shall be subject to the terms and conditions of this Master Agreement.

D. Consultant shall be available to commence Services as needs arise, assign qualified personnel necessary to perform and complete the Services, and successfully complete assigned projects within the time specified for the Services in the Work Order. Consultant agrees that time is of the essence and Consultant shall complete the Services provided in the Work Order within the timeframes set forth therein, unless extended by Parks Tacoma.

E. In the event that the Services described in a Work Order is to be changed, the parties shall enter into an Amendment to Work Order in the form attached hereto as Exhibit E - Amendment and is only valid when executed by both parties. Changes in a Work Order do not include any Services required to correct any errors, omissions, or failures on the part of the Consultant to provide the Services or otherwise carry out any obligations set out in this Master Agreement (including any Work Order), and Consultant shall perform any such corrective work or services at its sole cost and expense. If Consultant determines that any additional Services are required, Consultant shall notify Parks Tacoma in writing, including a description of the additional Services requested and Consultant’s best estimate of the cost of such additional Services.