01-RFP_DJ24001___Lanterman_Financing_CPP_07232024_REV.pdf

California State Polytechnic University, Pomona 3801 W. Temple Ave., Pomona, CA 91768

Request for Proposal (RFP)

RFP # DJ24001

Consulting Services to Identify Public Financing

Options for Pre-Development Expenses and Infrastructure Implementation for Lanterman at Cal Poly Pomona

RFP DUE DATE:

Thursday, August 15th, 2024

3:00 P.M. (PDT)

RFP SUBMITTAL LOCATION:

Procurement Services – Bldg. 75

2740 S. Campus Dr.

Pomona, CA 91768

RFP Coordinators: Duane Johnson, Contract Analyst

California State Polytechnic University, Pomona Procurement Services Email: duanejohnson@cpp.edu mailto:duanejohnson@cpp.edu

CALIFORNIA STATE POLYTECHNIC UNIVERSITY, POMONA

REQUEST FOR PROPOSAL DJ24001

PROPOSAL DATA

RFP Number: DJ24001

Title Consulting Services to Identify Public Financing Options for Pre- Development Expenses and Infrastructure Implementation for Lanterman at Cal Poly Pomona

Issue Date: Tuesday, July 23, 2024

CPP Contact: Duane Johnson, Contract Analyst

California State Polytechnic University, Pomona Procurement Services

Email: duanejohnson@cpp.edu

RFP DUE DATE

Date/Time: Thursday, August 15th, 2024 3:00 P.M. (PDT)

Mailing Address: Procurement Services Attn: Duane Johnson, Contract Analyst California State Polytechnic University, Pomona, 3801 W. Temple Ave. Pomona, CA 91768

PROPOSAL CONTENTS

Section I Introduction and General Provisions Section II Schedule of Events Section III Scope of Work Section IV Proposal Cost Sheet Section V Proposer Qualifications & Services Offered Section VI Evaluation & Selection Criteria Section VII Proposal Instructions and Format

ATTACHMENTS

Attachment A CSU General Provisions for Service Acquisitions Attachment B Small Business Preference & Certification Attachment C DVBE Participation Requirements Attachment D Map

THE CALIFORNIA STATE UNIVERSITY

Bakersfield / Channel Islands / Chico / Dominguez Hills / East Bay / Fresno / Fullerton / Humboldt / Long Beach / Los Angeles / Maritime Academy Monterey Bay / Northridge / Pomona / Sacramento / San Bernardino / San Diego / San Francisco / San Jose / San Luis

Obispo / San Marcs / Sonoma / Stanislaus

SECTION I

INTRODUCTION & GENERAL PROVISIONS

1.1 INTRODUCTION AND BACKGROUND

The purpose of this Request for Proposal (RFP) is to seek a qualified consultant to provide Cal Poly Pomona with adequate services for identifying various public financing options for pre-development expenses and infrastructure implementation for Lanterman. This aims to achieve financing of pre-development costs and site infrastructure at a lower rate and in a faster timeframe than private equity and debt sources currently available.

1.2 CAL POLY POMONA BACKGROUND

Cal Poly Pomona is part of the 23-campus California State University (CSU), the largest four-year comprehensive public higher education system in the world. We are an economic engine in California, adding more than 100,000 graduates annually to the skilled workforce and providing more than 150,000 jobs.

The University has been part of the CSU’s rich history since 1938 and is the #1 polytechnic university in the nation for diversity and social mobility.

1.3 LANTERMAN PROJECT BACKGROUND

Cal Poly Pomona owns the 300-acre former Lanterman Hospital Complex located at the Site of the former Lanterman Development Center, approximately one mile from the main campus. The university envisions the development of a university-related mixed-use community including both affordable and market-rate housing, an innovation district, and a community center. The selected consultant will be provided with detailed information, including a proposed phasing plan after selection. The selected candidate should have experience in municipal bond and public financing vehicles, particularly related to land use planning, project entitlement, and infrastructure programs.

Cal Poly Pomona previously embarked on a developer solicitation process which resulted in the selection of a master developer for the Lanterman site. ENA negotiations have not been completed.

1.4 TERM OF SERVICES

The term of services shall commence on TBD.

1.5 QUESTIONS

Any questions, interpretations, or requests for clarifications, of either an administrative or technical nature regarding this RFP must be submitted to duanejohnson@cpp.edu with a reference to “RFP DJ24001 in the subject header and be received prior to the Question Deadline in order to be considered. Questions received prior to the Question Deadline which do not reference “RFP

DJ24001” in the subject header may not receive a response. Questions received after the Question Deadline will not receive a response. If a question contains the appropriate header reference, is received before the Question Deadline stated herein, and is deemed to require a response which is more than simply a reference to an item contained in the RFP, it will be addressed publicly in writing via written addendum/and posted to www.fiscal.ca.gov. Any oral statement concerning the meaning or intent of the contents of this RFP by any person is both unauthorized and invalid.

The Question Deadline for receipt of all questions is noted in Section II Schedule of Events.

1.6 SUBMITTAL OF PROPOSALS

The University will receive proposals no later than the time and date indicated in this RFP solicitation. One sealed envelope and/or package shall be marked “RFP DJ24001 Cal Poly Pomona – Consulting Services to Identify Public Financing Options for Pre-Development Expenses and Infrastructure Implementation for Lanterman at Cal Poly Pomona”

It is the Proposer’s responsibility to ensure that the proposals are received at the correct time and place. Mistakes or delays in the mail or other means of delivery are the responsibility of the Proposer. LATE SUBMITTALS WILL NOT BE ACCEPTED.

1.7 WITHDRAWAL OF PROPOSALS

A proposal package may be withdrawn after its submission by written request signed by the Proposer or authorized representative, prior to the time and date specified for proposal submission. Proposals may be withdrawn and resubmitted in the same manner if done so before the proposal submission deadline. Withdrawal or modification offered in any other manner will not be considered.

1.8 COMPLETION OF PROPOSALS

Proposals shall be completed in all respects as required by the RFP provisions. A proposal may be rejected if conditional or incomplete. Proposals that contain false or misleading statements, or that provide references that do not support an attribute(s) or condition(s) claimed by the Proposer, may be rejected. All statements made by a Proposer shall also be without ambiguity and with adequate elaboration where necessary for clear understanding.

1.9 ADDENDA

The University may modify this Request for Proposal or any of its contents or attachments, prior to the date fixed for submission of proposals by issuance of an addendum posted on www.fiscal.ca.gov. Addenda will be numbered consecutively.

1.10 ALTERNATIVE PROPOSALS

Only one proposal consisting of separate technical and cost packages/envelopes is allowed per Proposer. Multiple proposals will result in the rejection of all proposals submitted by the Proposer.

http://www.fiscal.ca.gov./ http://www.fiscal.ca.gov/

REQUEST FOR PROPOSAL DJ24001

1.11 COST OF PROPOSALS

Costs for developing proposals are entirely the responsibility of the Proposer and shall not be chargeable to California State Polytechnic University, Pomona.

1.12 REJECTION OF PROPOSALS

The University reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received. The University's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Proposer from full compliance with the specifications if Proposer is awarded an Agreement. Proposals which include terms and conditions other than the University's terms and conditions, may be rejected as being non-responsive.

The University may make investigations as deemed necessary to determine the ability of the Proposer to perform the work, and the Proposer shall furnish all such information and data for this purpose as requested by the University.

The University reserves the right to reject any proposal if the evidence submitted by, or investigation of, such Proposer fails to satisfy the University that such Proposer is properly qualified to carry out the obligations of the Agreement and to complete the work as specified.

1.13 CANCELLATION OF RFP

This solicitation does not obligate California State Polytechnic University, Pomona, to enter into an Agreement. The University reserves the right to cancel this RFP at any time, for any reason deemed in the best interests of the University. No obligation either expressed or implied, exists on the part of the University to make an award or to pay any cost incurred in the preparation or submission of a proposal.

1.14 CONFIDENTIALITY AND DISPOSITION OF PROPOSALS

Proposers are advised that the University is a public agency subject to public disclosure laws. A bid document becomes a public record once it is opened, and a determination highest scoring responsible and responsive Proposer has been made.

Proposals received in response to this RFP shall be held in the strictest confidence until an Agreement is authorized. Once an Agreement has been authorized, the University reserves the

REQUEST FOR PROPOSAL DJ24001

right to make use of any information and/or ideas contained in the submitted proposal(s) except that which would legally qualify as confidential or proprietary data.

In the event that this RFP is cancelled, the University may elect to either return all proposals or to destroy all proposal documents, at its sole discretion.

1.15 NON-ENDORSEMENT

Once a proposal is accepted and an award is made, the successful Proposer shall not issue any news releases or other statements pertaining to the award or servicing of the agreement which state or imply CSU endorsement of Proposer’s services.

1.16 NON-COLLUSION AFFIDAVIT

By signing the proposal Cover Letter, Proposer hereby certifies that: 1) the proposal is not made in the interest of, or on behalf of, any undisclosed party; 2) the proposal is genuine and not collusive, false or sham; 3) the Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham proposal and has not directly or indirectly agreed with any Proposer or anyone else to submit a false or sham proposal, or to refrain from bidding; and

4) the Proposer has not in any manner, directly or indirectly, sought to fix any overhead, profit, or cost element of the RFP, or that of any other Proposer, or to secure any advantage against the public body awarding the Contract.

1.17 CSU GENERAL PROVISIONS AND INSURANCE

Proposer agrees to provide services in accordance with the CSU General Provisions for Service Acquisitions, attached herein as Attachment A. Receipt of documentation of compliant insurance coverage in the amounts and of the types indicated in Attachment A #18 will be required prior to authorization of any Contract that results from this RFP.

1.18 REMEDIES FOR NON-PERFORMANCE

If, in the opinion of the University, the Contractor is either non-compliant with Contract specifications or demonstrates non-performance of a specific assignment or assignments as described in the Contract, the Contractor shall immediately remedy such non-performance upon notification by the University or be subject to termination in accordance with Contract provisions.

1.19 SMALL BUSINESS PREFERENCE

The State of California requires agencies to provide a five percent (5%) preference when awarding agreements to small businesses or a non-small business that commits twenty-five percent (25%) of the agreement value to a certified small business. The five percent (5%) certified small business preference shall not exceed $50,000.00 in accordance with

G.C. 14835 et seq. Only small businesses certified by the Office of Small Business and DVBE Services (OSDS) are eligible to receive the preference.

In solicitations where an award is to be made to the lowest responsive bidder, the preference is applied by factoring 5 percent (5%) of a non-small business low bid total and subtracting this amount from the small business bid total.

Proposers wishing to claim the Small Business Preference must comply with and complete the Small Business Preference Form (Attachment B).

1.20 DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

California state law requires that its state agencies achieve a minimum of three percent (3%) participation for disabled veteran business enterprises (DVBE) in state agreements. For this RFP solicitation, the minimum three percent (3%) is waived.

Proposer is referred to Attachment C, Disabled Veteran Business Enterprise documentation package. The following DVBE incentives are offered.

Proposed DVBE Participation Level DVBE Incentive %

4% to 4.99% 1% 5% to 5.99% 2% 6% to 6.99% 3%

The minimum incentive a qualifying Proposer can receive is one percent (1%). The combination of preferences with a DVBE incentive cannot exceed ten percent (10%) or $100,000, whichever is less. A non-small business cannot displace a California certified small business from the top-ranked position due to application of preferences or incentive.

1.20.1 CEQA Compliance

“The Parties acknowledge and agree that nothing in this RFP shall be construed to compel the CSU to approve or make any particular findings with respect to any environmental documentation that is prepared, pursuant to the California Environmental Quality Act (Cal. Pub. Res. section 21000, et seq., Title 14, Cal. Code Regs. section 15000 et seq.) (“CEQA”) for the Project. The Parties shall comply with CEQA. Any obligation to approve or construct the Project is irrevocably conditioned upon compliance with CEQA and obtaining all necessary and applicable permits and approvals pursuant to any applicable laws. CEQA compliance and issuance of permits and approvals for the Project shall be subject to the independent judgment and discretion of the lead agency and responsible agency(ies), and in the exercise of such discretion, the lead agency retains the right to approve, deny or require modifications to the Project. Nothing in this RFP shall commit or be interpreted to commit either Party to a definite course of action with respect to the Project, preclude the consideration of feasible mitigation measures and, if applicable, alternatives, or limit denial of the Project, prior to the certification, approval, or consideration of a CEQA compliance document. This RFP does not require either Party to approve or carry out the Project.”

1.21 DISPUTES, FAIR COMPETITION, ERRORS, AND OMISSIONS

The University encourages all Proposers to resolve issues regarding the requirements of this RFP or the procurement process through written correspondence and discussions. The University strives to foster cooperative relationships and to reach fair and objective resolutions in a timely manner.

In the event a Proposer believes this RFP solicitation is either unfairly restrictive, ambiguous, or contains conflicting provisions, discrepancies, omissions, or other errors, Proposer is required to immediately notify the University of such concern in writing, including email, prior to the RFP Deadline. As previously noted, modifications to RFP requirements and responses to valid questions, if any, will be issued via written addendum/and publicly posted at www.fiscal.ca.gov.

A failure of the Proposer to notify the University of any concerns relating to the RFP requirements or any addendum/a prior to the RFP Deadline will be deemed a waiver of the Proposer’s right to protest the requirements of the RFP and Proposer shall submit a proposal at its own risk. Upon finalization of an Agreement, no Proposer shall be entitled to either additional compensation or time by reason of any error or its later correction.

1.22 PROTESTS

A Proposer wishing to submit a protest after the Notice of Intent to Award has posted shall express its intent to do so within five (5) business days upon issuance and posting of such notice on www.fiscal.ca.gov. Within ten (10) calendar days after expressing its intent to protest the award of a contract, the protesting Proposer must submit a full and complete written statement specifying the grounds for the protest and the facts in support thereof. Protest must be sent by certified or registered mail or delivered in person to the Director Procurement Services, or http://www.fiscal.ca.gov./ designee, to California State Polytechnic University, Pomona, 3801 W. Temple Ave., Pomona, CA 91768. Authority to protest is limited to Proposers who have submitted a qualified proposal.

The Director of Contracts and Procurement or designee shall perform a complete review of the protest and render a decision in writing to the protesting Proposer within a reasonable period of time following the receipt of the detailed statement of protest. THE DECISION OF THE

UNIVERSITY IS FINAL.

1.23 EXECUTION OF AGREEMENT

An Agreement, if issued, shall be signed by the awarded Proposer and returned, along with the required attachments to the University within ten (10) calendar days from receipt of Agreement package. The period for execution may be changed by mutual agreement of the parties.

Agreements are not effective until approved by the appropriate University officials. Any work performed prior to receipt of a fully executed Agreement shall be at the Proposer’s own risk.

1.24 TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

It is the policy of the CSU to grant preference to California-based companies submitting bids or proposals to the State for goods to be produced or services performed at worksites in distressed (as defined in Government Code 4532) areas by persons with a high risk of unemployment when the contract is for goods or services in excess of $100,000. The 5% preference is applicable only to contracts awarded on the basis of lowest responsible bidder meeting specifications.

TACPA | California Dept. of General Services - State of California - Dept. of General Services

1.25 THE CONGO - SECURITIES EXCHANGE ACT

PCC § 10490 establishes restrictions on contracting for certain goods and services relating to compliance with the Securities Exchange Act of 1934. The University will not accept proposals from or contract for goods or services related to products or services from companies designated as a “scrutinized company,” by the Federal Government.

By submitting a proposal, Proposer certifies that it is not a scrutinized company as defined herein. False certifications shall cause the proposal to be invalidated. For purposes of this section, a “scrutinized company” is a person who has been found to be in violation of Section 13(p) of the Securities Exchange Act of 1934 by final judgment or settlement entered in a civil or administrative action brought by the Securities and Exchange Commission and the person has not remedied or cured the violation in a manner accepted by the commission on or before final judgment or settlement.

1.26 CERTIFICATION OF COMPLIANCE WITH IRAN CONTRACTING ACT

PCC sections 2202 et seq., the Iran Contracting Act of 2010, establish restrictions against contracting with any Proposer that provides specified levels of goods or services or other https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.tacpa.dgs.ca.gov%2F&data=05%7C02%7Cjjwelsh%40cpp.edu%7Cdec522fdf981476d881e08dc20ee9bab%7C164ba61e39ec4f5d89ffaa1f00a521b4%7C0%7C0%7C638421456382835419%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=bDejHvcIrTbzCyscWv4YeQGU8Ak4szvnb2d0TVFOfJ4%3D&reserved=0 investment activities, as defined, in the energy sector of Iran. If Proposer is submitting a proposal in excess of $1 million, Proposer certifies that it is not a financial institution extending credit to an ineligible vendor on the list published by the California Department of General Services on the web site: file:

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Policy- Training-and-Customer-Service/Office-of-Policies-Procedures-and-Legislation.

(PCC § 2204); the Act includes certain exceptions (PCC § 2203(c)).

1.27 DARFUR CONTRACTING ACT – SCRUTINIZED COMPANY

PCC sections 10475 et seq., the Darfur Contracting Act of 2008, established restrictions against contracting with any Proposer conducting certain types of business in Sudan. The Act sets forth criteria to determine if a Proposer is a “scrutinized company” as defined therein and any such company would then be ineligible to bid on or submit a proposal for State contracts.

By submitting a proposal, a Proposer that has conducted business activities outside of the United States within the previous three years certifies either that Proposer is not a scrutinized company, as defined, or that Proposer has demonstrated that Proposer obtained permission under the statute (PCC § 10478, § 10477(b)). False certifications shall cause the proposal to be voided/rejected (PCC § 10479).

1.28 AWARD AND EXECUTION OF AGREEMENT

An award, if any, will be made to the Proposer whose submittal best complies with all the requirements of this RFP, any Addenda, and the highest number of points awarded at the end of the evaluation. Evaluation methodology and basis for award are outlined in Section VI, Evaluation and Selection Criteria.

A Notice of Intent to Award will be publicly posted for five (5) consecutive business days on www.fiscal.ca.gov prior to initiation of Agreement. Individual written notification may not be made to unsuccessful Proposers.

An Agreement, if issued, shall be signed by an authorized agent of the Awarded Proposer, and returned, along with the required attachments, to the University within ten (10) calendar days from receipt of the Agreement package. The period for return of the appropriately authorized Agreement package may be modified by mutual agreement of the University and Awarded Proposer. Agreements are not effective until approved by the appropriate University official(s).

Any billable work performed by Awarded Proposer prior to receipt of a fully authorized Contract shall be at the Awarded Proposer’s own risk.

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Policy-Training-and-Customer-Service/Office-of-Policies-Procedures-and-Legislation https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Policy-Training-and-Customer-Service/Office-of-Policies-Procedures-and-Legislation

SECTION II

SCHEDULE OF EVENTS

ACTION OR DEADLINE Date

Release of Request for Proposal (RFP) Tuesday, July 23rd, 2024

Final Day to Submit Questions* Monday, August 5th. 2024 (5:00 p.m., PDT)

Last Day to Post Addendum Friday, August 9th, 2024 (5:00 p.m., PDT)

RFP Due Date Thursday, August 15th, 2024 (3:00 p.m., PDT)

Review and Evaluation of Proposals Monday, August 19th, 2024

Notice of Intent to Award Friday, August 23rd, 2024

Commencement of Services Monday, September 2nd, 2024

Notes:

*Email questions to duanejohnson@cpp.edu

Dates up to and including the RFP Deadline may be adjusted upon advanced written notice posted to www.fiscal.ca.gov and https://home.planetbids.com/.

Any adjustment to Dates listed after the RFP Deadline may occur without written or posted notice.

PROPOSALS NOT RECEIVED BY THE DUE DATE & TIME SPECIFIED WILL BE REJECTED

mailto:duanejohnson@cpp.edu https://home.planetbids.com/

SECTION III

SCOPE OF WORK

3.1 INTRODUCTION & BACKGROUND

Task 1: Start-Up Meeting

• The Consultant will organize and conduct a start-up meeting with California State Polytechnic University, Pomona. The Consultant will prepare an agenda, propose a detailed scope of work, and outline a schedule for the project. Include a preliminary schedule with milestones and activities for the execution of this task.

Task 2: Public Finance Options

• California State Polytechnic University, Pomona aims to identify and evaluate financing approaches for pre-development costs and future infrastructure costs that offer a lower cost of capital and faster timelines compared to current private sector equity and debt options. Preliminary estimates suggest pre-development costs may range from $6 to $15 million to achieve California Environmental Quality Act (CEQA) certification by the CSU Board of Trustees. Very preliminary budgets for site infrastructure may be in the range of $75 to $80 million (2023 Dollars).

The Consultant shall present a comprehensive narrative of grant programs and public finance options addressing three categories of costs:

• Upfront Predevelopment Costs: Identify grant programs and public finance options for upfront predevelopment expenses, including planning, preliminary engineering, environmental studies, CEQA compliance, and transaction document negotiations (e.g., development agreements and ground leases). Assess the feasibility of issuing tax-exempt bonds before the generation of tax revenues. Outline the guarantees required from California State Polytechnic University, Pomona, and/or the developer. Explore creative approaches that could lower costs and accelerate entitlement. Compare these approaches to direct funding of predevelopment costs by California State Polytechnic University, Pomona in terms of time and cost.

• Infrastructure Costs: Identify grant programs and public financing options for traditional infrastructure costs, including utilities, streets, stormwater management, etc.

Determine whether California State Polytechnic University, Pomona, as a non-profit, can utilize these financing options under existing legal authorities. Potential options may include Cost Sharing Agreements, Community Revitalization and Investment Authority Districts, Community Facilities Districts, Enhanced Infrastructure Financing Districts, and state and federal grant programs.

• Ongoing Infrastructure Maintenance and Operating Costs: Evaluate the extent to which each identified financing authority can provide for ongoing maintenance and operating costs.

• Narrative Report: The analysis should identify jurisdictions within the site boundaries and for each financing alternative, provide a list of potential funding sources, pros and cons for California State Polytechnic University, Pomona, implementation steps, and a preliminary timeline. The report should address the merits of establishing a single master district versus multiple smaller districts. The pre-development cost analysis should include a cost and schedule comparison against direct funding of pre-development costs by California State Polytechnic University, Pomona through CEQA certification.

• The Consultant is not required to prepare a financial estimate of project value or public financing cash flows. This additional work may be requested at California State Polytechnic University, Pomona’s discretion.

• Include a preliminary schedule with milestones and activities for the execution of any function of Task 2.

Task 3: Public Finance Implementation

• If a public finance option is deemed viable and California State Polytechnic University, Pomona decides to proceed, the Consultant will assist the University in implementing the selected option, and is prohibited from serving as a “Broker” in the placement of the public financing vehicle.

SECTION IV

PROPOSAL COST SHEET

4.1 PROPOSAL COST SHEET

Proposal Cost Sheet shall reflect the costs necessary to successfully complete the Scope of Work including all Deliverables as defined in Section III, Scope of Work, of this RFP and shall be used for evaluation purposes only. All costs shall be firm and fixed for the duration of the Contract.

Based on the Scope of Work in Section III, please provide your proposal and itemize costs for the following:

Detail the total cost associated with providing the services and deliverables from Scope of Work. Provide a rate sheet for additional services not included in project estimate which may include itemized professional hourly rates. Fees not stated in the proposal will not be paid.

In addition to the definitive costs requested above for Tasks #1 & #2, Proposer shall provide an estimated range of fees that might be anticipated for Task #3 and the methodology that will be employed to calculate Task #3 fees should the University opt for a public financing option and engages Proposer to assist in that effort.

Proposer’s rates shall include, but are not limited to the following: labor, materials, overhead and profit, equipment, travel between Proposer’s office and the University, parking on campus, postage, printing, computer, communications (including email), phone, fax, reimbursable allowances and cost of insurance. No separate charges for included fees (e.g., reimbursable allowances or insurance) shall be listed.

Please use numerical values only when completing the Proposal Cost Sheet – no percentages please.

The University will not reimburse travel costs associated with performance of services resulting from this RFP.

Costs shall include all components referenced in this RFP solicitation whether it is specifically included in the Proposer’s proposal or not.

I hereby certify that the Proposal Cost Sheet included in this proposal are both valid and complete for performance of the work set forth in the above referenced Request for Proposal, and that such work will be carried out in accordance with the established terms and conditions upon issuance and acceptance of a Agreement.

Print Name Title

Signature Date

Official Company Name Year Est. Federal Tax I.D. Number

Company Address City State Zip Code

Email Address Telephone Number

Organization Type (check one):

Corporation (any type) Partnership* Sole Proprietor

*Please make copies of this page and include a completed, signed page for each partner. The Cover Letter must include all partner names in order for the proposal to be considered.

4.2 PROPOSAL COST CERTIFICATION (Please submit with Cost Proposal)

SECTION V

PROPOSER QUALIFICATIONS

5.1 QUALIFICATIONS

In addition to meeting all other requirements of this RFP, to be considered responsive to the RFP requirements, all responding Proposers shall furnish verifiable evidence that your organization and personnel, at a minimum, meet the requirements below.

The selected consultant should possess the following qualifications and capabilities:

1. Expertise in Municipal Bond and Public Financing Vehicles: Demonstrated experience with municipal bonds and other public financing mechanisms, specifically related to land use, land use planning, project entitlement, and pre-development programs.

2. Proficiency in Facilitating Initial Infrastructure Programs: Ability to assist in the planning and structuring of initial infrastructure programs that leverage available public and non-profit financing vehicles.

3. Capability to Evaluate Public Financing Options: Skilled in evaluating and recommending various public financing options to support the project objectives of Cal Poly Pomona (CPP).

SECTION VI

EVALUATION & SELECTION CRITERIA

6.1 EVALUATION METHOD

All proposals will be reviewed to ensure they meet the requirements of the RFP. Proposals that do not adhere to the rules, fail to meet minimum requirements, lack minimum content or quality standards, or take unacceptable exceptions to the California State Polytechnic University, Pomona model Agreement, may be eliminated from further consideration.

Proposals determined to have met the RFP requirements will be reviewed and evaluated by an Evaluation Committee. As part of this review, the Evaluation Committee may require proposing firms to clarify the information submitted. This clarification process will be conducted through written correspondence electronically and, if requested, through an interview with the Evaluation Committee.

Interviews will be conducted at the sole discretion of the Evaluation Committee and will not be extended to all firms that submit a proposal. Therefore, it is in the proposing firm’s best interests to submit a thorough and complete proposal without depending on the interview process to provide additional information.

The Evaluation Committee members will evaluate based on the criteria as outlined in the tasks identified in Section III of this RFP.

6.2 EVALUATION CRITERIA

All submitted proposals will be ranked in the Four (4) categories listed in the table below and each category will be weighed using the point scale indicated:

CRITERIA POINTS

Methodology

• Understanding of Project Requirements: Demonstrates a thorough understanding of the scope of work, project objectives, and deliverables outlined in the RFP.

• Approach and Work Plan: Presents a clear, detailed, and feasible approach to completing the tasks, including the start-up meeting, exploration of public finance options, and public finance implementation.

• Innovative Solutions: Proposes creative and practical solutions for financing pre-development costs and infrastructure, considering the unique context of California State Polytechnic University, Pomona.

• Timeline and Milestones: Provides a realistic and detailed project timeline, with clearly defined activities, milestones and deliverables for each task.

Experience

• Relevant Expertise: Demonstrates expertise in municipal bonds, public financing vehicles, land use planning, project entitlement, and development programs.

• Past Performance: Provides examples of previous projects that are similar in scope and complexity, particularly within the public sector or higher education institutions.

• Qualifications of Key Personnel: Presents a team with the necessary skills and experience to successfully complete the project. Includes resumes and relevant project experience of key personnel.

• Client References: Includes references from previous clients that attest to the firm's ability to deliver high-quality work, meet deadlines, and achieve project goals.

Pricing

• Cost-Effectiveness: Offers a competitive pricing structure that provides value for money while ensuring the quality and completeness of services. Fee schedule and methodology of calculations of costs.

• Detailed Budget: Breaks down costs by task and deliverable, providing transparency and justification for all proposed expenses.

• Financial Stability: Demonstrates the financial stability of the firm to ensure the ability to complete the project without financial disruptions.

References

• Client References: Provides references from previous clients that attest to the firm's ability to deliver high-quality work, meet deadlines, and achieve project goals.

• Reference Feedback: Positive feedback from references regarding the firm's performance, reliability, and effectiveness in similar projects.

Bonus Points for DVBE Incentive: Refer to Section I 1 to 5

SECTION VII

PROPOSAL INSTRUCTIONS & FORMAT

7.1 INSTRUCTIONS

To be considered responsive to this Request for Proposal, Proposer shall submit proposal in the format identified in this section. All requirements and questions of the RFP shall be addressed, and all requested information shall be supplied.

7.1.1 QUESTIONS REGARDING RFP & POINT OF CONTACT

Any questions, interpretations, or clarifications, either administrative or technical, about this RFP must be requested in writing by e-mail no later than the date indicated in Section 2, Schedule of Events. All written questions, not considered proprietary, will be answered in writing, and conveyed to all Proposers. Oral statements concerning the meaning or intent of the contents of this RFP by any person are not considered binding. Questions regarding any aspect of this RFP should be directed to:

Duane Johnson, Contract Analyst California State Polytechnic University, Pomona - Procurement Services Email: duanejohnson@cpp.edu

7.1.2 ERRORS & OMISSIONS

If prior to the date fixed for submission of Proposal a Proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP or any of its exhibits and/or appendices, Proposer shall immediately notify Duane Johnson, Contract Analyst, California State Polytechnic University, Pomona Procurement Services Email: duanejohnson@cpp.edu of such error in writing and request modification or clarification of the document. Modifications may be made by addenda prior to the RFP response deadline. Clarifications will be given by written notice and posted to the RFP website to all active Proposers, without divulging the source of the request for it.

7.1.3 ADDENDA

California State Polytechnic University, Pomona may modify this RFP, any of its key action dates, or any of its attachments, prior to the date fixed for submission by issuance of a written addendum posted to the RFP website. Addenda will be numbered consecutively as a suffix to the RFP Reference Number.

7.1.4 CANCELLATION OF SOLICITATION

This solicitation does not obligate California State Polytechnic University, Pomona to enter into an agreement. California State Polytechnic University, Pomona retains the right to cancel this RFP at any time for any reason. California State Polytechnic University, Pomona also retains the right to obtain the services specified in this RFP in any other way. No obligation, either expressed or implied, exists on the part of California State Polytechnic University, Pomona to make an award or to pay any cost incurred in the preparation or submission of response to the RFP.

7.1.5 COMPLIANCE WITH RFP

To be compliant with the administrative requirements of this RFP, Proposer must meet the mandatory requirements and complete and return the list of submittals in Section 7, Instructions, Content, and Format.

7.1.6 COMPLETION OF PROPOSAL

Responses to the RFP shall be complete in all respects as required by this solicitation. A submission may be rejected if conditional or incomplete, or if it contains any alterations or other irregularities of any kind and will be rejected if any such defect or irregularity could have materially affected the quality of the submission. Documents which contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the Proposer, may be rejected. Statements made by a Proposer shall also be without ambiguity, and with adequate elaboration, where necessary, for clear understanding. Costs for developing Proposals are entirely the responsibility of the Proposers and shall not be chargeable to California State Polytechnic University, Pomona.

7.1.7 DELIVERY OF PROPOSALS (Mailed or *E-mailed)

All mailed proposals must be sent in, sealed & secured, and must be received in the CPP Procurement Office no later than the date and time specified in Section II, Schedule of Events.

All *e-mailed proposals must be submitted to either e-mail listed below and must be received no later than the date and the time specified in Section II, Schedule of Events.

LATE PROPOSALS WILL NOT BE ACCEPTED.

Mailed Bids shall be labeled and submitted to:

Consulting Services to Identify Public Financing Options for Pre-Development Expenses and Infrastructure Implementation for Lanterman at Cal Poly Pomona

RFP DJ24001

Duane Johnson, Contract Analyst California State Polytechnic University, Pomona - Procurement Services

Email: duanejohnson@cpp.edu California State Polytechnic University, Pomona

Procurement Services 3801 W. Temple Ave. Building 75

Pomona, CA 91768

*For E-mailed Bid Submittals Subject Line Shall Read:

RFP DJ24001 Consulting Services to Identify Public Financing Options for Pre- Development Expenses and Infrastructure Implementation for Lanterman at Cal Poly Pomona Submit To:

Duane Johnson, Contract Analyst, Email: duanejohnson@cpp.edu

The Proposer is responsible for the means of delivering the Proposal to the appropriate office on time. Delays due to the instrumentalities used to transmit the Proposal, including delay occasioned by the internal mailing system at California State Polytechnic University, Pomona, will be the responsibility of the Proposer. Likewise, delays due to inaccurate directions given, even if by California State Polytechnic University, Pomona staff, shall be the responsibility of the Proposer. The Proposal must be completed and delivered by the specified time in order to avoid disqualification for lateness due to difficulties in delivery.

LATE, PROPOSALS WILL NOT BE ACCEPTED.

7.1.8 COPIES

The Proposer must provide one (1) original proposal (marked as such) and an electronic copy (exact duplicate of the original copy) on USB. A PROPOSER MAY BE DISQUALIFIED

IF ANY COPY OF THEIR PROPOSAL IS FOUND TO HAVE MATERIAL DIFFERENCES

FROM THE ORIGINAL COPY.

Proposals should be prepared in such a way as to provide straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Proposals should emphasize the Proposer’s demonstrated capability to perform work of this type. Expensive bindings, colored displays, promotional materials, graphics etc., are not necessary or desired. However, literature describing the proposed services and extent of support included in the proposal should be forwarded as part of the proposal.

Do not include additional graphics in the electronic copy that are not otherwise in the original hard copy of the proposal. Do not include animation of any kind in the proposals.

Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content.

7.1.9 EXCEPTIONS

In the event a Proposer believes that this RFP is unfairly restrictive or has substantive errors or omissions in it, the matter must be promptly brought to the attention of California State Polytechnic University, Pomona’s contact, either by e-mail, letter or facsimile, immediately upon receipt of the RFP, in order that the matter may be fully considered and appropriate action taken by California State Polytechnic University, Pomona prior to the closing time set for submission.

7.1.10 MODIFICATIONS

A proposal may be modified after its submission by withdrawal and resubmission prior to the time and date specified for proposal submission. Modification offered in any other manner, oral or written, will not be considered.

7.1.11 ALTERNATIVE PROPOSALS

Only one proposal is to be submitted by each Proposer (one mailed or one e-mailed).

Multiple proposals shall result in rejection of all proposals submitted by the Proposer.

7.1.12 WITHDRAWAL OF PROPOSAL

A Proposal may be withdrawn after it is received by California State Polytechnic University, Pomona by written request signed by the Proposer or authorized representative, prior to the time and date specified for Proposal submission. Proposal may be withdrawn and resubmitted in the same manner if done so prior to the appropriate deadline. Withdrawal or modification offered in any other manner will not be considered.

7.1.13 PROPOSALS BECOME THE PROPERTY OF California State Polytechnic University, Pomona

Proposals become the property of California State Polytechnic University, Pomona and information contained therein shall become public documents subject to disclosure laws after Notice of Intent to Award. California State Polytechnic University, Pomona reserves the right to make use of any information or ideas contained in the Proposal. Proposals may be returned only at California State Polytechnic University, Pomona's option and at the Proposer's expense. One copy shall be retained for official files. Responses to this RFP and any other information that is currently or may become available as an outcome of the RFP process may be used by California State Polytechnic University, Pomona to structure an RFP or other solicitation. If the Proposer fails to notify California State Polytechnic University, Pomona of a known error or an error that reasonably should have been known prior to the final filing date for submission, the Proposer shall assume the risk. If awarded the contract, the Proposer(s) shall not be entitled to additional compensation or time by reason of error or its late correction.

7.1.14 CONFIDENTIAL MATERIAL

Proposer must notify California State Polytechnic University, Pomona in advance of any proprietary or confidential materials contained in the Proposal and provide justification for not making such material public. California State Polytechnic University, Pomona shall have sole discretion to disclose or not disclose such material subject to any protective order that Proposer may obtain.

Final bids are public upon award of contract; however, the contents of all proposals, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a Proposer’s proposal shall be held in the strictest confidence until Notice of Intent to Award is issued.

The content of all working papers and discussions relating to the Proposer’s proposal shall be held confidential indefinitely unless the public interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement or an evaluation of the bid.

Please refer to the California Public Records Act (GOVT. CODE §§ 6250 - 6276.48) for further information.

7.1.15 PROPOSER’S COST

Costs for developing proposals are entirely the responsibility of the Proposer and shall not be chargeable to the California State Polytechnic University, Pomona.

7.1.16 INSPECTION OF SOLICITATION DOCUMENTS

Proposer shall carefully review all documents referenced and made a part of this solicitation to ensure that all information required to properly respond to the solicitation has been received or made available and all requirements are priced in the proposal. Failure to examine any document, drawing, specification, or instruction will be at the Proposer’s sole risk. It is the Proposer’s responsibility to provide California State Polytechnic University, Pomona with current contact information and to update California State Polytechnic University, Pomona immediately of any changes.

7.2 PROPOSAL CONTENT

To be considered responsive to this RFP, Proposer must submit proposals in the format identified in this section. All requirements and questions in the RFP must be addressed and all requested data must be supplied. California State Polytechnic University, Pomona reserves the right to request additional information that in California State Polytechnic University, Pomona’s opinion is necessary to assure that the Proposer’s competence, number of qualified employees, business organization, and financial resources are adequate to perform according to the contract requirements.

7.3 PROPOSAL FORMAT

All Proposers are also required to complete the RFP Submittals. Proposals shall adhere to the following format for organization and content. Proposals must be divided into the individual indexed tabbed sections listed below.

Section 1 - Cover Letter

The Cover Letter shall include a brief statement of intent to perform the services, qualifications for selection and signature of an authorized officer of the firm who has legal authority in such transactions.

The cover letter must, at a minimum, contain the following:

a) Identification of Proposer firm including name, address, telephone, email address, fax number and Federal ID number

b) A brief statement of intent to perform the services proposed.

c) Signature of an authorized officer of the organization who has legal authority in such transactions.

d) Full contact information (overnight mailing address, phone, fax, e-mail, etc.) for the individual designated as the contact on this RFP and a secondary contact.

e) Name, title, address, email address and telephone number of contact person during period of proposal evaluation

f) Acknowledgement receipt of any and all RFP addenda issued.

g) A statement to the effect that the offer shall remain valid for a period of not less than 120 days from the date of submittal Signature of a person authorized to bind firm to the terms of the proposal.

h) Expressly state that, should the Proposer’s proposal be accepted, the Proposer agrees to enter into a contract under the terms and conditions as set forth herein.

Proposals with unsigned cover letters shall be rejected.

Section 2 - Exceptions and Confidential Material

Any and all exceptions to the RFP must be listed on an item-by-item basis and cross-referenced with the RFP document. If there are no exceptions, Proposer must expressly state that no exceptions are taken. Please Note: Taking exceptions to proposal requirements may render a Proposer’s proposal non-responsive and rejected from further consideration.

Also in this section, Proposers shall identify any proprietary or confidential materials contained in the proposal and provide justification for not making such material public record.

Section 3 – RFP Submittals

This section shall consist of the following response to:

1. Scope of Work

2. Qualifications

3. Services Offered

Section 4 – Submittal Appendices

This section shall consist of the following applicable forms (if any):

Sample

1. Appendix xx, Bidder Declaration

2. Appendix xx, Target Area Contract Preference Act (TACPA)

7.4 ORGANIZATION OF PROPOSAL FOR SUBMITTAL

7.4.1 Table of Contents (Tab 1)

Provide a table of contents identifying the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.

7.4.2 Exceptions to Terms and Conditions (Tab 2)

Any and all exceptions to the RFP must be listed on an item-by-item basis and cross-referenced with the RFP document. Proposals which include terms and conditions other than the University’s terms and conditions may be rejected as being non-responsive. If there are no exceptions, Proposer must expressly state that no exceptions are taken.

7.4.3 Qualifications (Tab 3)

Response shall include all verifiable evidence that your organization and personnel meet the requirements as stated in Section V, 5.1 Qualifications.

7.4.4 Services Offered-Methodology (Tab 4)

This category will consider Proposer’s overall methodology (including a proposed schedule of major activities and milestones of Tasks 1 & 2) for achieving expected outcomes and meeting all strategic priorities.

7.4.5 Personnel (Tab 5)

Responses shall provide description of the professional experience, background, qualifications, and expertise of Proposer’s staff that will be involved in this project and provide brief resume(s) or…