01 - ITB - HIGHWAY 216 CONROY ROAD REBUILD ITB.docx

Invitation to Bid

CONROY ROAD LINE REBUILD ITB

Issued: 4/02/2025 Qualified organizations are invited to submit sealed bids, either hand-delivered or mailed, to the address below. All bids must be received no later than April 23, 2025, by 1:00 p.m. PDT. Late submissions will not be accepted.

Bids will be opened publicly opened on April 23, 2025, at 1:00 p.m. PDT in the District’s Board Room located at 2345 River Road, The Dalles, OR 97058.

Submit sealed bids to:

ATTN: Purchasing Department Northern Wasco County PUD 2345 River Road The Dalles, OR 97058

This Invitation to Bid (ITB) does not commit Northern Wasco County People’s Utility District, “the District” to award a contract or pay any costs incurred in the preparation of a bid responsive to this request. The District reserves the right to accept all or part of any bid or to cancel in part or in its entirety this Invitation to Bid. The District further reserves the right to accept the bid that it considers to be in the best interest of the District.

Summary

Northern Wasco County PUD invites qualified contractors to submit sealed bids for rebuilding Highway 216 Conroy Rd. distribution line. The project involves replacing the existing power line that runs from Highway 216 at Whiteriver State Park to the end point of the distribution line running to the east and northeast. Consisting of 80 pole sets and approximate 37,442’ of conductor.

Timeline The following table outlines the expected solicitation and selection timeline:

Project Description and Scope of Work

The work associated with the Project is located in or near the towns of The Dalles, Dufur, and Tygh Valley within Wasco County, Oregon.

The Scope of Work may include, but is not limited to:

Rebuilding the existing Conroy Road line utilizing District-provided ductile iron poles and materials. The Contractor shall furnish all necessary equipment and labor to complete the work.

The Highway 216 – Conroy Road Line Rebuild Project will primarily be constructed while the line remains energized. All tie-ins to the existing distribution system and customer services will require work on energized lines. If the Contractor determines an outage is necessary to perform any tie-in work, coordination with the District is required in advance. The Contractor shall make every effort to minimize service interruptions. All affected customers must be notified at least one day prior to any scheduled outage. Any phase conductors not essential to maintain service may be de-energized, provided they are left in a condition that allows for re-energization in the event of an emergency.

Deliverables The successful Contractor will be expected to complete the work under the following conditions:

1. Responsible for obtaining all necessary hot-line tags and clearances.

2. Provide all tools and equipment required for project completion.

3. Notify the District of any required tree trimming. The District will perform all trimming.

4. Back-feeding the line is strictly prohibited.

5. Responsible for the removal and reinstallation of any conductors temporarily detached due to construction. Reinstallation must be in accordance with project specifications. Any units removed for the Contractor’s convenience must be reinstalled at the Contractor's expense.

6. Submit monthly invoices based on the percentage of work completed, as determined by the District.

7. Remove all existing infrastructure and transport it to dumpsters or recycling bins provided by the District.

8. Recyclable Materials:

a. All recyclable copper and aluminum shall be placed in containers designated by the District.

b. The Contractor is responsible for proper separation and disposal in accordance with District instructions.

c. All copper wire remains the property of the District.

9. District-furnished ductile iron poles will be pre-drilled and made available for pick-up at the District’s yard. The Contractor shall be responsible for transporting these poles to the job site.

10. Project Timeline:

a. Work is scheduled to begin in October 2025.

b. Project must be completed within 12 weeks of the start date.

11. Rock Remediation (Blasting or Hammering):

12. Contractor is responsible for selecting and implementing the appropriate method for rock remediation.

13. All such work will be billed based on actual time worked, using the agreed-upon unit rate.

14. The Contractor must notify the District’s Project Manager before starting and immediately upon completing any rock remediation activities.

Bid Contents Summary

To be considered responsive, each bid submission must include the following:

1. Acknowledgment that all requirements listed in the following Exhibits have been reviewed and included in the bid:

a. Exhibit 01 – ITB: Highway 216 Conroy Road Rebuild

b. Exhibit A – Personal Service Agreement

c. Exhibit B – Schedule of Values

d. Exhibit C – Unit Rates

e. Exhibit D – Project Map

f. Exhibit E – KMZ File

g. Exhibit F – Individual Pole Construction Units

h. Exhibit G – Construction Standards

i. Exhibit H – Engineering Report

j. Exhibit I – Bid Bond

k. Exhibit J – Payment Bond

l. Exhibit K – Performance Bond

2. Summary of relevant experience from the past two (2) years.

3. A list of previous clients who may be contacted as references.

4. Name, address, and telephone number of the primary representative responsible for coordinating construction services with the District.

5. Name and email address of the primary contact for this bid submission.

Evaluation Process

The District will award the contract to the lowest responsible bidder, as determined by the District.

The District reserves the right to reject any or all bids and to waive any informality or technicality in any bid in the interest of the District. All submissions become public records unless labeled ‘confidential’ or a Trade Secret exemption under Oregon’s Public Records Laws, ORS 192.345(2) or ORS 192.355(4).

Disqualification

Factors, such as, but not limited to, any of the following, may disqualify bids without further consideration:

· Evidence of collusion, directly or indirectly, among contractors in regard to the amount, terms or conditions of this invitation to bid;

· Any attempt to improperly influence any member of the evaluation team;

· Existence of any lawsuit, unresolved contractual claim or dispute between contractor and the District;

· Evidence of incorrect information submitted as part of the bid;

· Evidence of the contractor’s inability to successfully complete the responsibilities and obligations described in the invitation to bid; and

· Contractor’s default under any previous agreement with the District.

Submission

Submit questions via email to:

purchasing@nwascopud.org

NWCPUD will host a pre-bid meeting on 4/9/2025 at 8:00 am. All attendees are to meet at the Northern Wasco County Main Building Board Room located at 2345 River Road, The Dalles, OR 97058. A site walk will follow immediately after the pre-bid meeting.

The District may reject any or all submissions if the District deems doing so would be in the public’s interest.

Once a bid is selected, the District will determine if they desire to enter into negotiations for a final Contract with the most competitive and qualified bidder. Final project related matters will be negotiated during this period to the satisfaction of the District. Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages, except professional liability if included, with respect to activities performed under the contract.

Any entity responding to this solicitation shall do so at its sole expense.

This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement Policies; the Oregon Revised Statutes, Chapter 279B Public Contracting - Public Procurements; and OAR 137-047. Bidders must be active and in good standing with Oregon CCB to be considered.

Public Records Disclosure All materials submitted in response to this ITB become the property of the District and are subject to disclosure in accordance with applicable public records laws, including Oregon Public Records Law, ORS 192 and ORS 279C.

1. Public Record Status

· Bids, communications, and supporting materials submitted in response to this RFP may be subject to public disclosure upon request.

· The District will not be responsible for determining the applicability of any disclosure exemptions but may rely on the Offeror’s written designation of exempt materials.

2. Confidential or Proprietary Information

· If an Offeror believes that any portion of its bid contains trade secrets, proprietary, or otherwise exempt information under state law, the Offeror must:

· Clearly mark each page containing such information as “CONFIDENTIAL.”

· Provide a written explanation of the legal basis for the exemption.

· Blanket designations, such as marking an entire bid as “Confidential” or “Proprietary,” will not be honored.

3. Handling of Public Records Requests

· If the District receives a public records request for any portion of a bid that has been marked as confidential, the District will:

· Notify the Offeror of the request and provide a reasonable time for the Offeror to seek legal protection.

· Not be obligated to withhold disclosure if the District determines the records are not exempt under applicable law.

· Not be liable for any damages resulting from the release of materials deemed non-exempt.

4. Responsibility of Offeror

· Offerors are advised to seek legal counsel regarding the protection of confidential materials before submission.

· The District reserves the right to disclose pricing and contract terms, as these are generally not considered confidential under public records laws.

By submitting a bid, Offerors waive any claim against the District for the disclosure of any materials not properly marked or supported with a legal basis for exemption.

image1.jpg