01. ContractDisclaimer.pdf

Contract Disclaimer

18‐IND‐7516‐PLATESHOP

*Any reference to a name brand throughout the language of this contract can be bid as an “equal or better”. The vendor must state the alternative brand bid for each item on the response sheets and provide specifications equal or better.

Before any bid is considered, the vendor shall meet the following criteria:

1. To assure high quality license plate performance, durability and service, the successful sheeting and dry coat roller foil vendor shall provide the state with proof of successful LIP manufacturing in other states. The successful vendor shall:

a. Show evidence of successful manufacture and application of preprinted license plate sheeting and dry roll coat foils as parts of a totally integrated license plate system.

b. Provide conventional enclosed lens glass‐beaded reflective license plate sheeting (Type 1) and micro‐replicated prismatic reflective license plate sheeting (Type 2).

c. Provide state‐of‐the‐art application equipment at no charge, as a fundamental component of a totally integrated license plate system. The successful bidder shall show manufacturing experience in other states. The sheeting and foil vendor shall provide a list of equipment and flow diagrams with the bid.

d. The sheeting and foil vendor shall provide a list of equipment and flow diagrams with the bid.

e. Provide list and qualifications of experienced, full‐time graphic design, customer service, technical service and sales service personnel.

f. Provide expert installation service for all sheeting, dry roll coat foils, and all MassCor machinery (existing machinery is Kurz Hot Stamp Machines) and on‐site technical service within 48 hours at no charge; provide immediate toll‐free call‐in technical service.

g. Provide next day delivery of stocked equipment parts for all MassCor machinery (existing machinery is Kurz Hot Stamp Machines); provide customer with detailed list.

h. Ship sheeting rolls and dry roll coat foils via "bulk‐pack" configuration per layer for ease of handling in the tag shop.

i. Conform to all performance requirements of this specification as specified in Section II.

j. Properly warrant the plates produced from the manufacturer's sheeting and foil by posting a $5,000,000 product bond during the duration of this issue. The sheeting manufacturer shall also provide buried directional warranty mark in the sheeting in accordance with Section IV.B, which facilitates on‐vehicle traceability and warranty enforcement.

*Any reference to a name brand throughout the language of this contract can be bid as an “equal or better”. The vendor must state the alternative brand bid for

k. Prospective bidders may be required to supply one 300‐ft. roll of pre‐printed sheeting, unless already provided by the vendor or pre‐qualified by the state, for each long‐run and each short run graphic design used in the State to demonstrate the supplier's production capability in providing specialty graphic design consistency with the Commonwealth's license plate programs.

l. Provide evidence of Type 1 and Type 2 reflective license plate sheeting currently in use by at least 3 other state or provincial jurisdictions.

m. Unless already provided or currently pre‐qualified by the state, prospective bidders may be required to supply a minimum of one finished license plate sample for each license plate design for regular and special issue plates, currently used by the state, unless already provided by the vendor or pre‐ qualified by the state, to ensure compatibility with color, print resolution and other visual aspects. This is may be for Type 1, Type 2 or both sheeting types.

n. Supply evidence of successfully providing dry rollercoat foils for Kurz dry roller coat machines in another jurisdiction's license plate operations. The foils used shall provide transparent color for the embossed alpha numeric characters.

o. Prior to contract award, any sheeting vendor whose equipment has not been successfully used by the Commonwealth of Massachusetts license plate manufacturing facility, shall install application and registry equipment at the license plate manufacturing location, and provide reflective sheeting for production in order to demonstrate over a period of 60 days that the equipment meets these specifications. The sheeting vendor shall cover costs during this 60‐ day period. This shall include reimbursement to the Commonwealth of Massachusetts for all aluminum used in this testing, compensation for any labor dedicated by Massachusetts Correctional Industries employees for this trial period and will be liable for any damage to other Commonwealth equipment.

2. The sheeting supplier will provide all necessary samples for the agency or their designated testing facility to certify the material compliance with these specifications.

At the request of the agency, the sheeting supplier may also be required to compensate the agency or their testing agents for the cost of any material testing.

3. A corporate officer shall certify that all license plate sheeting and dry roll coat foil purchased by the state are covered by the sheeting and foil manufacturer ISO 9001 Registration.

4. The sheeting and foil manufacturer shall submit technical data exhibiting characteristics of all materials proposed. Information submitted shall include detailed processing

*Any reference to a name brand throughout the language of this contract can be bid as an “equal or better”. The vendor must state the alternative brand bid for conditions for each phase of license plate manufacture. Such information shall also include process used for dry roll coating in the production of completed license plates.

5. At the discretion of the Commonwealth of Massachusetts, we reserve the right to reject any and all bids failing to conform to any of these prequalification requirements shall be disqualified.

PERIODIC EVALUATION:

The Massachusetts Registry of Motor Vehicles and MassCor reserves the right to periodically evaluate the performance of materials. Samples for periodic evaluation of performance will be selected at random from materials submitted on purchase orders. Failure of materials to comply with the requirements of this specification shall be cause for removal.

TECHNOLOGICAL IMPROVEMENTS:

Any and all prequalified vendors on Plate Shop contract may, with agreement of The Massachusetts Registry of Motor Vehicles and MassCor, incorporate technological improvements that better optimize the license plate production process and/or license plate performance. The Commonwealth of Massachusetts reserves the right to consider and implement new process and technologies for license plate design and manufacturing in the future. Any new technologies or processes will be determined by MassCor and the Massachusetts Registry of Motor Vehicles.

I______________________________ certify I am authorized to sign legal documents on behalf of ___________________________. Additionally, I certify that ___________________________ meets and agrees with the criteria set about in order to bid.

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(PRINT COMPANY LEGAL NAME HERE) (PRINT COMPANY LEGAL NAME HERE)

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