February 20, 2026 RFQ Number 59A1404

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

REQUEST FOR QUALIFICATIONS NOTICE

NUMBER 59A1404

Read carefully as the following revisions have been made to this document:

• On February 2, 2026, new escalations rates.

• On February 2, 2026, interviews will be held in person.

• On September 30, 2025, the U.S. Department of Transportation (U.S.

DOT) issued an interim final rule (IFR) which, among other things, implemented changes to the Disadvantaged Business Enterprise (DBE) Program via modifications to 49 Code of Federal Regulations Part

26. (Docket Number DOT-OST-2025-0897.) The IFR was published in the Federal Register on October 3, 2025, and took immediate effect. (90 FR 47969 (Oct. 3, 2025).)

• On 03/07/25, GENERAL, Executive Order N-12-23 replaces Executive Order N-12-12. GenAI Reporting and Factsheet Form STD1000 is retired.

• On 01/31/25, GENERAL the Fee & Escalation table has been revised.

Note: Questions concerning this Request for Qualifications (RFQ) must be submitted in writing to the attention of Lisa Pallesen at Lisa.Pallesen@dot.ca.gov. Questions must be received no later than seven (7) business days after the RFQ advertisement. Consultants contacting the District or Division directly seeking information about this RFQ will be disqualified from consideration in the selection process.

I. GENERAL INFORMATION

A. Caltrans is soliciting Statements of Qualifications (SOQs) from qualified firms that may lead to the award of a contract for A&E On Call Structure Construction Engineering and Inspection services. In submitting your SOQ, you shall comply with the instructions found herein. In addition to those programs that are specified in this solicitation, prospective consultants are encouraged to consider programs that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, new emerging firms, and other businesses covered by State and Federal programs.

B. The estimated contract amount is $19,102,348 - $31,041,315.

C. The estimated contract term is three (3) years.

D. Interviews will be held in person on April 9, 2026. Confirmation letters will be sent to those firms short-listed.

E. The most highly qualified consulting firm will be required to submit an mailto:Lisa.Pallesen@dot.ca.gov electronic copy of the financial documents listed on the appropriate Financial Documents Submittal Checklist available on the AE Contract Information website. The most highly qualified consulting firm will be notified of their selection and receive instructions for the electronic submission of the financial documents.

The most highly qualified consulting firm must submit a complete financial documents package no later than four (4) days after notification of selection. The prime consultant must submit the complete financial documents package in order for Caltrans to have the information necessary to engage in negotiations. The prime consultant is solely responsible for timely and complete submission of financial documents on behalf of the entire proposed team; financial documents will not be accepted from proposed subconsultant firms. Failure to submit a complete financial documents package by the specified due date may result in termination of negotiations with the most highly qualified consulting firm.

F. Negotiations will be held with the top-ranked firm by teleconference/WebEx during the week of May 18, 2026. The fee for profit shall be 10 percent, and the escalation shall be as follows:

Year Period Escalation

1 03/24/2026 – 03/31/2027 1.71% 2 04/01/2027 – 03/31/2028 3.42% 3 04/01/2028 – 03/31/2029 3.42% 4 04/01/2029 – 03/31/2030 3.42%

Notes:

1. Partial year will only occur on the last year of the contract term. All other periods are full years.

2. Increases to the loaded billing rates after contract execution is not authorized for any reason per Article IV, Section 17 and Article XVI, Section 6 of the California Constitution.

G. The scheduled date to complete cost negotiations and submit final cost proposal is May 29, 2026.

H. Disadvantaged Business Enterprise Program

1. On September 30, 2025, the U.S. Department of Transportation (U.S.

DOT) issued an interim final rule (IFR) which, among other things, implemented changes to the Disadvantaged Business Enterprise (DBE) Program via modifications to 49 Code of Federal Regulations Part

26. (Docket Number DOT-OST-2025-0897.) The IFR was published in the Federal Register on October 3, 2025, and took immediate effect. (90 FR 47969 (Oct. 3, 2025).) The IFR, as published in the Federal Register, is available at the following url: Docket No. DOT-OST-2025-0897

2. In the event of any ambiguity or discrepancy between the existing law, including the IFR, and this contract, existing law controls.

I. Federal and/or State prevailing wage rates may apply. This requirement, if https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://www.federalregister.gov/documents/2025/10/03/2025-19460/disadvantaged-business-enterprise-program-and-disadvantaged-business-enterprise-in-airport applicable, will be specified in the draft Agreement. See SOQ Submittal Instructions, Section I.,G. regarding the California Department of Industrial Relations (DIR) Consultant/Contractor Registration Program on the AE Contract Information website.

J. Caltrans does not guarantee, either expressly or by implication, that any work or services will be required under any contract issued as a result of this RFQ.

K. A Pre-award or Post-award Audit will be performed on any contract issued as a result of this RFQ.

L. Contract boilerplate can be obtained on the AE Contract Information website.

M. Pursuant to Executive Order (EO) N-6-22 issued March 4, 2022, persons identified in the list established by the US Department of the Treasury are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for any goods and/or services.

Any person who submits a bid or proposal to Caltrans certifies that it is not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions.

If applicable, any person who submits a bid or proposal to Caltrans certifies that its subcontractors are not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

N. Pursuant to Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting, effective February 20, 2025.

1. The State of California seeks to realize the potential benefits of

GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

2. Bidder / Offeror must notify the State in writing if it:

A) intends to provide GenAI as a deliverable to the State; or B) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

1) functionality of a State system,

2) risk to the State, or

3) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

3. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

4. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions final contract or reject bids/offers that present an unacceptable level of risk to the State.

5. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

II. SCOPE OF WORK/DELIVERABLES

The work to be performed for this RFQ is described in the Scope of Work/Deliverables and is hereby incorporated as Attachment 1.

III. CONFLICT OF INTEREST

A. Conflicts of interest may occur due to direct or indirect financial or business interests in the work to be performed or in any real property acquired for such project. Conflicts of interest can include, but are not limited to, past, existing or planned activities or because of relationships with other persons or firms. If there is a conflict of interest, the proposed team, including both the prime consultants and subconsultants, and individual employees of team members would actually or potentially be unable to render impartial assistance or advice to Caltrans. The proposer’s objectivity or availability in performing the contract work may be impaired due to actual or potential conflicts of interest.

B. If the proposed team determines that any actual or potential conflicts of interest exist, it must identity and describe in detail each conflict of interest to Caltrans, using the Disclosure of Potential Conflict of Interest Form, which can be found on the A&E Contract Information website. Along with the description of the actual or potential conflicts of interest, the proposed team shall also offer measures to avoid, neutralize, or mitigate all listed conflicts.

The list of conflicts, including conflicts that apply to individuals as well as firms, and the mitigation measures on the Disclosure of Potential Conflict of Interest Form must be submitted as a separate section in the Statement of Qualifications. Disclosure of information will not disqualify a proposed team from competing for a contract. The existence of actual or potential conflicts of interest will be used as a criterion to evaluate team availability during the evaluation and selection process. Caltrans reserves the right to terminate negotiations with the first selected firm and begin negotiations with the next selected firm or to cancel the procurement prior to execution if Caltrans learns that the selected firm failed to disclose any actual or potential conflicts, which it knew or should have known about, or if the proposed team provided or omitted information on the disclosure form that results in the information being false or misleading.

C. After award, conflict of interest guidelines and policies shall continue to be monitored and enforced by the Caltrans Contract Manager. Additional information about Conflict-of-Interest issues can be found in the SOQ Submittal Instructions and General Contract Process Information document (Section V. Post Government Employment Restrictions and Section VI.

Conflict of Interest Concerning Consultant(s)) found on the AE Contract https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information

Information website (see link below). The State and Federal contract boilerplates on DPAC’s website also contain information on conflict-of-interest issues (Exhibit D) and can be found on the AE Contract Information website (see link below).

D. The prime consultant and subconsultants may be proposed on SOQs for other Caltrans A&E on-call contracts; however, the Caltrans Contract Manager may prohibit work on specific project(s) where Caltrans determines that a conflict of interest exists.

IV. SUBMISSION OF STATEMENTS OF QUALIFICATIONS (SOQs)

A. IMPORTANT: Download “Statement of Qualifications Submittal Instructions and General Contract Process Information” from the AE Contract Information website (Dated Rev. 10/07/2020) . Failure to follow these instructions may result in rejection of your SOQs.

B. SOQ Package Submittal Instructions

Read instructions below carefully. You will be required to submit an electronic SOQ file to Sacramento.

1. The electronic submission of a single unprotected (i.e. not password protected) PDF file of the SOQ is required. The electronic submittal will be accepted until 10:00 a.m. on 03/24/2026. Hard copies of the SOQs are NOT required. Fax copies or copies transmitted by email will not be allowed.

2. You will be required to create a Novell Filr account with Caltrans.

Send an email message to the Contract Analyst, Lisa Pallesen, at Lisa.Pallesen@dot.ca.gov containing the information listed below for a link and instructions to complete the self-registration page and submit the SOQ electronically.

Your firm’s name Your email address The solicitation number for which you would like to submit a

SOQ

The file name shall include the contract number, consultant name (max.

25 characters) separated by an underscore (_), ending with the “.pdf” extension.

Example A: 50A0694_JohnDoeConsulting.pdf Example B: 50A0694_aaa1234engineer.pdf

3. SOQ submittals will be considered non-responsive if the electronic submittal is not received by the date and time specified in this RFQ.

C. Request for RFQ Copies

Copies of this RFQ may be obtained on the CaleProcure website.

https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information mailto:Lisa.Pallesen@dot.ca.gov https://www.caleprocure.ca.gov/pages/index.aspx

Attachment 1

Revised 03/14/25

SCOPE OF WORK

Structure Construction Engineering and Inspection Services for Caltrans, Division of Engineering Services, Office of Structure Construction, Districts 8 & 9

On-Call Contract

Table of Contents

A. GENERAL PROJECT DESCRIPTION AND OVERVIEW OF SERVICES

1. Purpose of Work

2. Explanation of Work

3. Exclusion of Work

4. Location of Work

B. REQUIRED SERVICES

1. Structure Construction Engineering and Inspection Services

2. Proposed Caltrans Projects/Services

3. Partnering

4. Workplan Standards Guide Codes

5. Quality Control Plan

C. GENERAL REQUIREMENT - PERSONNEL

1. Independent Contractor Status

2. Consultant Work Hours and Availability

3. Assigned Personnel on Task Orders

4. Personnel Substitutions or Additions

5. Stable Workforce

6. Safety

7. Other Personnel Requirements

D. INCIDENTAL SERVICES

1. Non-Architectural and Engineering (non-A&E) services

2. Training Services

3. Incidental Public Relations Services

E. CONSULTANT PERSONNEL REQUIREMENTS

1. Consultant Contract Manager

2. Consultant Task Order Manager

3. Consultant Responsible Person

4. Consultant Assistant Structure Representative (ASR)Qualifications

5. Consultant Transportation Engineering Technician (TET) Qualifications

6. Consultant Personnel and Team Member Qualifications

F. COORDINATION

1. Ownership of Proprietary Property

2. Format for Unprotected and Modifiable Electronic File Transfers

3. Submittals

4. Project Files

G. REVIEW AND ACCEPTANCE PROCESS

1. General

2. Reviews of Deliverables

3. Acceptance of Deliverables

4. Rejection of Deliverables

H. GENERAL REQUIREMENTS –EQUIPMENT AND APPURTENANCES

1. General

2. Office Equipment and Supplies (Consultant’s Office)

3. Field Equipment and Supplies:

4. Office Equipment and Supplies (Use of Caltrans Office)

I. GENERAL REQUIREMENTS – STANDARDS

1. Federal, State, and Local Requirements

2. Prevailing Wages

3. Caltrans Standards

4. Manuals

5. Policies / Directives

6. Guidance

J. GENERAL MATERIALS AND ORIENTATION PROVIDED BY CALTRANS

1. General Materials

2. Permits to Enter Property (“Permit to Enter”)

3. Orientation

K. CONFLICT OF INTEREST

1. General Requirements

2. Conflict of Interest Examples

A. GENERAL PROJECT DESCRIPTION AND OVERVIEW OF SERVICES.

1. Purpose of Work

The Consultant shall assist and support Caltrans and perform consultation, research, professional, technical and field services required for Structure Construction Engineering and Inspection and Construction Contract Administration Services, including, but not limited to, performing construction engineering and inspection, general contract administration, preparing and administering contract change orders, providing engineering support to resolve construction potential claims, providing support on contract acceptance, preparing final construction estimate and preparing final report, on an “as-needed” basis to support the Department of Transportation (“Caltrans, or Department”), Division of Engineering Services, Structure Construction , District 59, on project development phase 3 (Structure Construction Engineering and Inspection Services Support) for the construction of proposed Caltrans transportation facility projects in Districts 8 and 9. The Caltrans Contract Manager (as defined in Section A.2 below) may assign specific work to the Consultant to assist the Caltrans workforce through the issuance of Task Orders (as defined in Section A.2 below) describing in detail the services to be performed. The Consultant shall only perform work that is assigned in an authorized Task Order. This On- Call Contract (“Contract”) does not guarantee that a Task Order shall be issued.

2. Explanation of Work

The Caltrans Contract Manager assigned to this Contract (“Caltrans Contract Manager”) may assign specific work to the Consultant through the issuance of task orders describing in detail the services to be performed under this Contract (“Task Order(s)”). The Consultant shall only perform work that is assigned in an authorized Task Order. This Contract does not guarantee that a Task Order shall be issued.

3. Exclusion of Work

All roadway construction is excluded from the scope of work for this Contract.

All projects in Caltrans Districts 8 and 9 where these services are already being provided under existing contract 59A1206, or any other contract allowable by law or as provided for elsewhere herein are specifically excluded from this Contract until the existing contract ends.

The following disciplines are excluded from the Contract:

a) Hydraulic Engineering - includes drainage design, run-off calculations, hydraulic studies, Hydraulic Reports, Rapid Stability Assessment (RSA) and higher levels of analysis, such as HEC.

b) Traffic Engineering - includes traffic forecasting, traffic modeling, traffic studies, and development of Traffic Management Plans.

c) Environmental Studies - includes Preparation of Draft and Final Environmental

Document and all permit activities to environmental agencies.

d) Structural Engineering - includes new or retrofit design of bridge or major building facility structures.

e) Geotechnical Engineering - includes all geotechnical testing, analysis, studies and reports.

f) Material Testing – laboratory testing of any material for design use or construction material testing except as defined in Section B.1.

g) Land Surveying.

h) Right of Way Engineering.

i) Water Quality.

j) Visual Impact Analysis.

k) Value Analysis.

l) Landscape Architecture.

The following activities are excluded from the scope of work:

Information Technology (IT) related activities are excluded from the A&E scope of work. Information Technology related activities such as auxiliary automated information handling, including systems design and analysis, conversion of data, computer programming, information storage and retrieval, voice systems that use interactive databases, video including videoconferencing systems that transmit sensitive data, data communications, requisite systems controls, the use of interactive databases and simulation are excluded.

If applicable, when a subsequent Contract for the same or similar scope of work is executed within three (3) months prior to the termination of this Contract, no additional Task Orders shall be executed under this Contract upon the effective date of the subsequent Contract.

The Consultant for the Contract shall perform the services above after the contract authority for Contract 59A1206 is exhausted or no more than two (2) months prior to expiration of Contract 59A1206 (expected 06/30/2026), whichever occurs sooner. The Consultant shall plan accordingly to meet the timing of and the volume of workload needs.

4. Location of Work

The work shall be performed on projects to improve the State transportation system throughout the counties of San Bernardino, Riverside, Mono, Inyo and East Kern in California within the limits of Districts 8 and 9. The specific location within the above-described geographical limits of the work to be performed within this geographic area shall be identified in each Task Order. It may become necessary for projects to extend into another adjoining District and/or County. In such instances, the project work shall not extend more than a thirty (30)-mile radius from the geographic boundary.

B. REQUIRED SERVICES

1. Structure Construction Engineering and Inspection Services

a) A wide range of tasks associated with Structure Construction Engineering and Inspection Services should be expected. The Consultant shall perform and have the expertise, capability, and equipment necessary to perform the scope of work for this Contract (“Scope of Work”).

b) The potential Structure Construction Engineering and Inspection services may vary in scope and size and may encompass any type of improvement for the State transportation system including, but not limited to, Structure maintenance and rehabilitation, widening and/or realignment of existing facilities, relocation of existing facilities, and construction of new facilities. The specific details on project location, project limits, purpose, expected results, project deliverables, period of performance, project schedule, and scope of work to be performed shall be described in each Task Order.

c) Pursuant to an authorized Task Order, the Consultant shall provide Structure

Construction Engineering and Inspection Services within the geographical jurisdiction of the Contract set forth in “Location of Work” Section, and all necessary personnel, material, transportation, lodging, instrumentation, and the specialized facilities and equipment necessary to satisfy all appropriate agencies and required to assure compliance with all applicable federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the Consultant's services and work product.

d) The Consultant shall begin the required work within two (2) working days after receiving a fully executed Task Order and the issuance of the Notice to Proceed (NTP) from the Caltrans Contract Manager to the Consultant Contract Manager. Some work, however, may require Consultant personnel to mobilize within 24-hour of notifications.

Once the work begins, the work shall be executed and performed diligently until all required work has been completed to the satisfaction of the Caltrans Contract Manager or Caltrans designee.

e) The Consultant Contract Manager, Consultant Task Order Manager, and Consultant key personnel shall be accessible to the Caltrans Contract Manager at all times during normal Caltrans working hours or after hours as required by the Caltrans Contract Manager.

f) The Caltrans Contract Manager may advise the Consultant’s Contract Manager of the perceived need to have the Consultant’s employees work overtime to meet changing Caltrans needs, and the Consultant’s Contract Manager shall take effective measures to address the Caltrans’ Contract Manager’s need. All overtime shall be pre-approved by the Caltrans Contract Manager or designee. Overtime pay shall be paid only to persons covered by the Fair Labor Standards Act and as per Caltrans’ Division of Procurement and Contracts (“DPAC”) Interpretive Guidance on premium overtime reimbursement.

g) The Consultant shall assure compliance with the Caltrans construction contract requirements (as supplemented by shop drawings prepared by the Construction Contractor) including the verification of field dimensions, vertical and horizontal field control for structures.

h) The Consultant shall prepare Daily Assistant Resident Engineer and Extra Work Daily

Report per the requirements in the Caltrans Construction Manual.

i) The Consultant shall review submittals (hard or electronic copies) including shop drawings, product data, samples, test samples, quality control plans, work plans, material sources, test data, test results, electronic models, and evaluation reports, as required by the contract and/or submitted by the prime construction contractor or the prime construction contractor’s subcontractors on a Caltrans construction project (“Construction Contractor.”) These shop drawings may include, but are not limited to, stress sheets, anchor bolt layouts, shop details, overhead sign structures, fabrication and erection plans, demolition plans, equipment lists, cofferdams, falsework, temporary support systems, cast-in-drilled hole pile placement and mitigation, haul bridges, form-work, and for other temporary work and methods of construction the Construction

Contractor proposes to use. Review Construction Contractor’s submitted Requests For Information (RFI) and recommend sound engineering solutions in a timely manner.

j) The Consultant shall perform calculations (stress and deflection) of temporary structures as used in the construction of bridges (falsework, temporary shoring, working platforms, temporary supports).

k) The Consultant shall take samples and perform field-controlled tests of construction materials for quality assurance in accordance with California Test Methods (CTMs) and/or American Society for Testing Materials (ASTM) and/or American Concrete Institute (ACI) procedures.

l) The Consultant shall obtain and maintain certification with applicable CTMs, ASTMs and/or ACI procedures if required.

m) The Consultant shall record and file necessary documents pertaining to construction progress including Assistant Resident Engineer Daily Reports, monthly pay estimates, job expenditures, field measurements, test data, construction contract progress, and final payment quantity documents.

n) The Consultant shall identify actual and potential problems associated with Caltrans construction project work and recommend sound engineering solutions in a timely manner.

o) The Consultant shall assist in the preparation of contract change orders, Construction

Contractor’s potential claims, and reports and letters related to the construction of assigned projects.

p) The Consultant shall prepare calculations, records, reports and correspondence related to project activities.

q) The Consultant shall assist in the preparation of final as-built plans and reports.

r) The Consultant shall maintain a separate set of project files for each EA in Task Order issued by the Caltrans Contract Manager. These files shall be properly indexed and filed. If requested by the Caltrans Contract Manager, the Consultant shall provide copies of these files to Caltrans Structure Representative/Caltrans Resident Engineer

2. Proposed Caltrans Projects/Services

a) Provided below is a list of proposed Caltrans projects, however, this list is not exclusive and it does not constitute a commitment that the projects will be initiated or completed or work assigned to the Consultant. Caltrans reserves the right to add or delete from this list of projects that are within the geographical jurisdiction of the Contract set forth in “Location of Work” Section within the Division of Engineering Services, Structure Construction, District 59’s jurisdiction.

EA PROJECT DESCRIPTION Co-Rte-PM

08-0G280 RIV 10 OAK VALLEY PARKWAY INTERCHANGE IMPROVEMENTS RIV-10-R5/R6.1

08-1G470 RIV 74 REPLACE 2 BRIDGES RIV-74-3/0

08-1G670 RIV 79 NEAR TEMECULA WIDEN PAVEMENT TO PROVIDE 8' SHOULDERS RIV-79-5.4/11.4

08-0C251 SBD 10 EXPRESS / HOV LANE PROJECT (PHASE 1) SBD-10-0/13

08-1J330 SBD 15 Valley Wells SRRA SBD-15-160.9/161.5

08-1J540 SBD 15 BRIDGE RAIL UPGRADE SBD-15-2.4/2.4

08-1J720 PAVEMENT REHABILITATION (CAPM) SBD-15-2.4/2.5

08-1J840 SBD VAR INSTALL CHANGEABLE MESSAGE SIGNS (CMS) SBD-40-0/15

08-1K490 JOHN WILKIE SRRA REHAB SBD-40-R105.1/R105.9

08-1K960 RIV 10 DESERT HILLS WB CVEF UPGRADE RIV-10-R14.6/R16.3

08-1L210 UPGARDE MOUNTAIN PASS HOUSING SBD-15-170.6/170.6

08-1L520 SR-210U FRONTAGE RD LYTLE CREEK BRIDGE SEISMIC RETROFIT SBD-210-20.8/20.8

08-0C253 SBD 10 EXPRESS LANE PROJECT (CONTRACT 2A) DESIGN BUILD SBD-10-10/10.21

08-1L800 SBD 40 RSP REPLACEMENT SBD-40-R104.6/R120.5

08-1G66U SBD 66 CAPM (1G660+1F400-COMBINE) SBD-VAR-0/0

08-1M040 SBD 040 COLD PLANE AND OVERLAY SBD-40-R140/R142.2

08-1M510 I-15 MINOR PAVEMENT REHABILITATION - CAPM SBD-15-R137.6/156

08-1C08U RIV-10 (1C083+1N060 COMBINE) RIV-10-R134/156.4

08-1N590 I-15 MOJAVE WILDLIFE CROSSINGS SBD-15-R114/171.5

08-1P440 SBD W10-S215 CONNECTOR SEISMIC RETROFIT SBD-10-R24.3/R24.3

08-1P430 I-15 BRIDGE REPLACEMENT AT WHEATON WASH (BR NO 54-0621L) SBD-15-173.7/174.2

08-1P490 COMMERCIAL VEHICLE ENFORCEMENT FACILITY (CVEF) SBD-40-R128/R130

09-21340 OLANCHA AND CARTAGO EXPRESSWAY INY-395-29.2/41.8

09-36680 MEADOW FARMS ADA INY-395-117.3/117.9

09-37460 BRIDGEPORT REHAB MNO-395-76/80.6

09-37470 BISHOP PAVEMENT INY-395-114.9/117.8

09-37480 D9 LAB INY-395-115.025/115.025

09-38160 MAMMOTH LAKES 395 WILDLIFE CROSSING MNO-VAR-0/0

09-39050 ROSAMOND REHAB KER-14-0/4.7

09-39480 HUB #159 MMBN KER-58-R94.273/94.273

08-1J660 REST STOP DESERT OASIS SBD-40-R27.9/R28.8

08-1L150 SBD 15 PAVEMENT REHAB SBD-15-R121/144

08-1G200 SBD 127 NEAR BAKER PAVEMENT REHAB SBD-127-10.5/37.7

08-1M440 SBD 40 AG. FACILITY INSPECTION- NEEDLES SBD-40-149/R149.2

08-1L530 SBD-15 RSP 5 BRIDGES SBD-15-R110.36/179.39

09-39860 D9 DO WATER LINE INY-395-115/115

09-38500 MAIN STREET (SR203) MUP MNO-203-4.8/5.1

09-37520 MOJAVE PAVEMENT KER-14-R12.6/16.7

09-39140 FREEMAN GULCH SAFETY IMPROVEMENTS KER-14-46.2/58.6

09-38331 178 INYOKERN PAVEMENT KER-178-0/0

09-37430 LEE VINING REHAB MNO-395-50.6/53.1

09-37920 KEENE PAVEMENT KER-58-76.3/88.56

08-0R380 SBD 40 REPLACE OR REHABILITATE COLORADO RIVER BR (CMGC) SBD-40-153.9/154.643

08-0G850 RIV 10 UPGRADE CACTUS CITY SRRA RIV-10-R71.2/R72.6

08-1L060 RIV 10 INDIO MAINT FACILITY UPGRADE (+IIJA FC) RIV-10-R58/R58

08-1J650 RIV 10 PAVEMENT REHAB RIV-10-R0/R4.4

08-1L07U REPLACE/INSTALL CULVERTS, CORRECT GRADING AND UPGRADED SBD-38-7/46.6

08-1J550 SBD-18 REPAIR SLOPE/EMBANKMENT SBD-18-20.61/20.92

08-1L830 MOJAVE RIVER BRIDGE DECK OVERLAY SBD-18-95.4/95.4

08-1M310 VICTORVILLE MAINTENANCE STATION UPGRADE RIV-VAR-0/0

08-0R42A FONTANA MAINTENANCE FACILITY SBD-VAR-0/0

08-0N040 Total of 8 Bridges Along SBD 10 SBD-10-9.87/R24.57

08-1G66U SBD 66 CAPM (1G660+1F400-COMBINE) SBD-VAR-0/0

08-1F400 SBD 066 UPGRADE TO STANDARD BRIDGE RAIL SBD-66-21.3/21.3

08-1M560 SBD 210 WIDEN E/B OFF RAMP @ WATERMAN AVE OC SBD-210-R24/R24

08-1P110 A TOTAL OF 7 BRIDGES WITHIN SBD 60 SBD-60-0.06/5.11

08-1P440 SBD W10-S215 CONNECTOR SEISMIC RETROFIT SBD-10-R24.3/R24.3

b) Caltrans intends to utilize the Contract to complete a specific piece of work as long as it is located within the geographical jurisdiction of the Contract set forth in the “Location of Work” for each of the projects listed in the Contract utilizing the services described in this Scope of Work and as described in a Task Order. In the future, Caltrans may find it necessary to create a separate contract (or contracts) that involves a specific project, or projects listed or unlisted in the Contract and includes part of the work contained in the Contract. Caltrans reserves the right to procure Architectural and Engineering (A&E) services involving the listed projects or unlisted projects (within the geographical jurisdiction of the Contract set forth in “Location of Work” Section) involving in whole or in part the same work using a project-specific Contract if the schedule to complete performance of the specific project extends beyond the term of the Contract or the cost to complete the specific project exceeds the dollar balance remaining in the Contract after accounting for amounts due to the

Consultant for work previously performed and for work that is scheduled to be performed in executed task orders.

c) Should a project-specific Contract be procured under these provisions, the parties mutually agree that, in accordance with Exhibit D, Section III, Termination of the Contract, Caltrans shall terminate for convenience the portion of the Contract that includes the common scope of work identified in the project-specific Contract per Exhibit D, Section III, Termination of the Contract. Such partial termination for convenience shall be processed by amendment to the Contract. Unless otherwise required by law, regulation, or Caltrans policy or procedure, the Consultant may compete for these project-specific Contracts.

e) At the sole discretion of Caltrans, Consultant may be required to provide the required services for projects contained herein, on safety projects, emergency projects, emergency storm damage projects, except for those specially excluded above, within the geographical jurisdiction of this Contract set forth in “Location of Work” Section.

f) Consultant shall be available on two (2) days’ written notice:

a. To meet with Caltrans; to participate in internal Project Development Team

(PDT) meetings or other Caltrans meetings.

b. To attend public meetings (day and evening) where an expert is required.

c. To participate in any public hearings necessary for a project.

d. To provide technical expertise on an “as-needed” basis.

g) The Consultant shall periodically submit progress reports and meeting with the

Caltrans Contract Manager and/or Task Order Manager.

When applicable, progress reports shall indicate an estimated percentage of work completed and a corresponding estimate of budget spent to date for work deliverables. Estimate of work completion and budget spent shall be for the same time period.

a. The Consultant Contract Manager shall meet with the Caltrans Contract Manager as needed to discuss progress on the contract.

b. Progress reports shall include the total number of hours worked by the Consultant and Subconsultants’ personnel by use of the Department of Transportation’s WBS level element(s). The monthly project reports shall generate and deliver the information given below:

i. Field Personnel Assignment Summary Task Order (TO) budget Status

ii. Monthly Narrative report

iii. Current Fiscal Year Monthly questionnaire

iv. Task Order Billing report

v. Current Fiscal Year Monthly Cost for EAs

vi. Area Construction Manager (ACM) graphic report for

Capital outlay Task Order

vii. Reports for maintenance Task Order & Summary

viii. DBE utilization rate on monthly and cumulative basis.

3. Partnering

Partnering is a way of conducting business in which both Consultant and Caltrans make commitments to achieve mutual goals.

a) Consultant, Caltrans’ Task Order Manager, and Caltrans’ Contract Managers shall schedule a kick-off partnering meeting, set expectations, roles and goals, establish the project-specific partnering process, develop risk/opportunity management strategies, discuss monthly invoice processing requirements, and get buy-in and commitment from the project team.

b) Consultant shall partner with all parties and stakeholders to establish and maintain cooperative communication channels and mutually resolve conflicts at the lowest responsible level. Consultant will participate in dispute resolution plan to establish a common understanding of the team process to resolve disputes most efficiently and effectively.

c) Consultant is expected to work on task orders in good faith, proceed diligently, avoid hindering, stay within the law and delegated authority, conforming with the established rules and collaborate with Caltrans Task Order Manager and Caltrans Contract Manager with impartiality and honesty.

4. Workplan Standards Guide Codes

a) Task Orders are based on the Caltrans Workplan Standards Guide (WSG). The latest WSG is found in the Guide to Project Delivery Workplan Standards Guide, which is available from the Caltrans’ Publication Unit and on the Internet at https://projmgmt.onramp.dot.ca.gov/project-management-application-systems-pmas/workplan-standards. The WSG references the Work Breakdown Structure (WBS) categories, which are potential and related work activities applicable to the Contract.

b) The WGS references WBS categories which present the potential and related work activities that the Consultant may be required to perform. All revisions to the current version of the Work Breakdown Structure (WBS) shall apply during the life of the

The WBS activities below applicable to the Contract are limited to those set forth below:

275 Construction Engineering and General Contract Administration of Structures Work

275.10 Office Administration Work for Structures

275.20 Field Administration Work for Structures

275.30 Change Order Inspection for Structures Work

285 Prepare and Administrate contract change orders claims

285.05 Change Order (CO) Process

285.10 Functional Support

285.10.10 Staking for Change Order

285.10.15 Other Functional Support

290* Resolve contract

290.40 Potential Claim Record

290.50 Alternative Dispute Resolution

290.60 Potential Claim Resolution

290.70 Arbitration

295 Accept Contract / Prepare Final Construction Estimate and Final Report

295.05 Processed Estimate after Acceptance

295.10 Proposed Final Contract Estimate

295.15 As-Built Plans

295.20 Project History File

295.25 Final Report

295.30 Processed Final Estimate

295.99 Other Accept Contract/Prepare Final Construction Estimate and Final

Report *Provide engineering support only. The Department has a separate contract for contract claim resolution services.

The Consultant shall not work on any projects that are in the planning phase (K-Phase) and the Consultant shall not be reimbursed for any work performed during this phase of a project. Also, the Consultant shall not work on projects listed within this contract that are in the preliminary design, or final design phases (0, or 1-Phases) and the Consultant shall not be reimbursed for any work performed during these phases of a project.

5. Quality Control Plan

a) Prior to commencing work, the Consultant shall prepare the quality control plan and the minimum standard of work quality and obtain approval from the Caltrans Contract Manager, in effect for each and every Task Order during the entire time work is being performed under the Contract. The Consultant shall complete the quality control plan and certify at the completion of work that all measures contained therein were satisfied. Caltrans shall perform quality assurance on the quality control plan to assure that quality control was satisfied.

b) The Consultant’s quality control plan shall establish a process whereby:

i. All deliverables are reviewed for accuracy, completeness, and readability before submittal to Caltrans.

ii. Calculations and plans are independently checked, corrected, and re-checked.

iii. All job-related correspondence and memoranda are routed and received by affected persons and then filed in the appropriate Task Order file.

iv. Field activities are routinely verified for accuracy and completeness, such that any discovered deficiencies do not become systemic or affect the result of a Task Order deliverable.

c) The Consultant shall provide an outline of the quality control program before a specific task begins and shall identify critical quality control reviews within each Task Order. The Caltrans Task Order Manager and Caltrans Contract Manager shall periodically request evidence that the Quality Control/Quality Assurance (QC/QA) plan is functioning.

d) All analytical results, plans, designs, specifications, estimates, notes, calculations, analysis, reports, graphics, drawings, visual simulations, studies, product, data, manuals, details, deliverables, backup documents, other documents, and other items required by this Contract submitted to the Caltrans Task Order Manager and Caltrans Contract Manager for review shall be marked clearly as being fully checked or unchecked, and that the preparation of the material followed the quality control plan established for the work.

e) The QC/QA plan shall contain provisions for the development of appropriate

“checklists” to maintain product quality and control. These “checklists” shall be delivered to the Caltrans Task Order Manager and Caltrans Contract Manager with the QC/QA plan. The Consultant shall update these documents when directed by the Caltrans Task Order Manager and Caltrans Contract Manager. Within thirty (30) calendar days of the Notice to Proceed (NTP), the Consultant shall submit to the Caltrans Contract Manager or Caltrans designee a job specific QC/QA plan and staffing plan.

f) The Consultant Contract Manager shall address all questions which may arise as to the quality or acceptability of deliverables furnished and work performed for this

C. GENERAL REQUIREMENT - PERSONNEL

1. Independent Contractor Status

For circumstances when Consultant personnel perform work at the Consultant home office or within Caltrans facilities alongside with Caltrans staff, all supervision and instructions shall be transmitted by the Consultant Task Order Manager. Consultant Task Order Manager shall exercise comprehensive control authority over its personnel in the manner and means to fulfill work performed without any involvement of the Caltrans Task Order Manager and/or Caltrans Contract Manager or designee.

a) Consultant Personnel Relationship

i. Consultant is an independent contractor, and nothing contained in the Contract shall be construed as constituting any relationship with Caltrans other than that of project owner and independent contractor. In no event shall the relationship between Consultant personnel and Caltrans be construed as creating any relationship whatsoever between Caltrans and any of Consultant’s employees.

ii. Neither Consultant nor any of its employees is or shall be deemed to be an employee of Caltrans. The Consultant has the sole rights to terminate its personnel at-will without cause and demonstrate its right to control over the personnel.

b) Consultant Personnel - Supervision Control and Instructions

i. Consultant personnel shall operate as independent contractors whereby free to perform jobs in their own ways and means, using their own specific methodologies to achieve the desired task order services and deliverables.

ii. Consultant personnel are not required to follow Caltrans functional office protocols nor Caltrans specific instructions on how to perform its work.

iii. Except as otherwise specified in the Contract, Consultant Contract Manager has sole authority and responsibility to employ, discharge, terminate and otherwise control its employees and has complete and sole responsibility as a principal for its agents, for all Subconsultants and for all other persons that Consultant or any Subconsultant hires or engages to perform or assist in performing the Scope of Work.

iv. Consultant shall make all of its own business including personnel decisions and bear the risk for its decisions without any burden or liability placed upon the Department.

c) Skilled and Qualified Labor

i. The Consultant will provide professional services in an area of its specialization as an essential part of the purpose of the business enterprise, considered as skilled professionals and do not require training.

ii. Consultant shall provide its own training to its employees and Subconsultants, and Consultant shall not rely upon Caltrans to provide such training.

d) Consultant agrees that:

i. The Consultant Contract Manager or designee shall manage, instruct, and supervise all Consultant employees and Subconsultants, and shall not allow any other party to manage, instruct and supervise such parties.

ii. Unless approved in writing by Caltrans Contract Manager, Consultant shall not hire employees or Subconsultants to work on Caltrans matters exclusively and only. Consultant may hire employees and Subconsultants for a specific Caltrans matter provided such party has the skills and knowledge to work on other matters and they are assigned to other matters from time to time.

iii. Consultant shall provide its own tools, equipment and supplies, and Consultant shall not rely on Caltrans to provide such tools, equipment, and supplies. Notwithstanding the foregoing, Caltrans may, during the term of the Contract, allow Consultant to access selected items of equipment; provide non-employee User-Ids and related access to Caltrans computer systems to Consultant employees and Subconsultants; and provide non-employee access cards and other such forms of identification to Consultant employees and Subconsultants.

iv. Consultant shall advise its employees and Subconsultants of the foregoing contract terms that apply to them, and Consultant advise such employees and Subconsultants to report to Consultant any apparent or actual breaches. Consultant shall relay any such reports to Caltrans Task Order Manager and Caltrans Contact Manager.

2. Consultant Work Hours and Availability

a) Unless otherwise specified in the Task Order, predicted by Construction Contractor’s operations, or directed by the Caltrans Task Order Manager and Caltrans Contract Manager, the normal workday shall be Monday through Friday, from 7 a.m. to 4 p.m.

or any combination of five (5) consecutive days which may include Saturday and/or Sunday, and the normal workweek shall consist of forty (40) hours. If Saturday and/or Sunday is part of a regular work week as determined by Caltrans, then the Saturday and/or Sunday work shall be treated as work performed on a regular workday and no overtime shall be paid for the first eight (8) hours on Saturday or Sunday. Consultant

Contract Manager shall be responsible for providing Consultant personnel who can satisfy the requirements set forth in this Contract.

b) If Caltrans determines that the Consultant’s services and work product need to be received outside of normal business hours (including instances where receipt of services is required to avoid danger to life or property), the Consultant may be directed to provide its services and work product during specific hours during the week (including hours that are outside of normal business hours). Night work may be required on project services. Any shift differential rate pay for prevailing wage tasks shall be reimbursed in accordance with the applicable Department of Industrial Relations (DIR) determination.

c) It is anticipated that variations in the Caltrans' delivery of the Structure Construction

Engineering and Inspection Support services Contract activities covered under this Contract will occur. During the Contract period, the Caltrans Task Order Manager, Caltrans Contract Manager or designee may ask the Consultant Contract Manager to reassign Consultant employees from a project or an office with low activity to assist on another project or office with high activity. The Consultant Contract Manager will be notified at least two (2) working days prior to this reassignment.

d) The Consultant’s typical workday(s) shall include, but not be limited to, working in conjunction, in coordination, and in cooperation with all of the following:

• Caltrans Contract Manager

• Caltrans Task Order Manager

• Caltrans Structure Representative including Caltrans Construction

Inspection Staff and with other Caltrans Functional Units as needed

• Other federal, state, and/or local Agencies

e) The Consultant shall obtain approval from the Caltrans facility manager prior to conducting activities within a maintenance station or other Caltrans facility.

3. Assigned Personnel on Task Orders

a) In responding to Caltrans’ Task Order and in consultation with the Caltrans Task Order Manager and Caltrans Contract Manager, the Consultant Contract Manager shall identify the specific personnel classifications proposed for the task and their job assignments. The Consultant shall provide documentation that proposed personnel meet the appropriate minimum qualifications as required by this Contract.

b) The Consultant’s personnel shall be assigned to and remain on specific Caltrans project services/deliverables until completion and acceptance of the project services /deliverables by Caltrans. Personnel assigned by the Consultant shall be available at the start of a Task Order and after acceptance of the project/deliverable by Caltrans.

c) After the Caltrans Task Order Manager and Caltrans Contract Manager’s approval of the Consultant’s personnel proposal and finalization of a Task Order, the Consultant may not add, delete or substitute personnel without the Caltrans Task Order Manager and Caltrans Contract Manager’s prior written approval.

d) Resumes containing the qualifications and experience of the Consultant’s and

Subconsultant’s personnel, which include existing and additional personnel, and copies of their minimum required certifications, shall be submitted to the Caltrans Task Order Manager and Caltrans Contract Manager for review before assignment on a project or Task Order. The resume and copies of current certification for each candidate shall be submitted to the Caltrans Task Order Manager and Caltrans Contract Manager within one (1) week of receiving the request.

e) The Caltrans Task Order Manager and Caltrans Contract Manager or designee may interview the Consultant’s personnel for the qualifications and experience. The Caltrans Task Order Manager and Caltrans Contract Manager’s decision to select the Consultant’s personnel shall be binding to the Consultant and its Subconsultants.