01-26-0014 FCI Williamsburg Comprehensive Medical Services - Routing for CA Approval (Signed).pdf

The Field Acquisition Office (FAO) is conducting market research in pursuit of awarding a CMS contract, with an anticipated indefinite delivery/requirements contract incorporating Finn Fixed Unit Pricing to be awarded. Upon award of the competitive contract, further justification for other than full and open competition will no longer be necessary.

3. FAR DEVIATION 6.104-l(a)(J): A description of the supplies or services required to meet the agency's needs (including the estimated value).

The institution's mission includes providing comprehensive medical services to the inmate population. In meeting the healthcare needs of the inmate population, The BOP delivers essential medical, dental, and mental health care to Federal inmates. When a medical need arises that cannot be provided by the institution medical staff, referrals are made to community-based medical providers. Required services include inpatient and outpatient facility and physician services, as well as outpatient institution services in specialties such as optometry.

Due to the urgent nature of healthcare delivery, any delay in contract award would disrupt access to timely medical care and is incompatible with agency needs.

The proposed period of performance is April 1, 2026, through March 31, 2027, with an estimated total cost of $8,021,421.45.

4. FAR DEVIATION 6.104-l(a)(4): An identification of the statutory authority permitting other than full and open competition.

The authority for this action is granted under 41 U.S.C. § 3304(a)(l), as implemented by FAR DEVIATION 6.103-1, allowing for award to "Only One Responsible Source" when no other supplies or services meet the agency's requirements. Specifically, FAR DEVIATION 6.103-1 (b) provides for the applicability of this authority in situations "when the supplies or services required by the agency are available from only one responsible source."

5. FAR DEVIATION 6.104-l(a)(S): A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited.

While F AO continues to pursue award of a CMS contract, uninterrupted medical service delivery is critical. The immediate availability of community-based healthcare services is crucial to prevent any disruption in delivery of necessary medical services and to ensure the orderly operation of the institution. Transitioning to a new third-party administrator typically requires a minimum 30-day service commencement period for the provision of

8. FAR DEVIATION 6.104-l(a)(S): The market research conducted (see part 10) and the results or a statement of the reason market research was not conducted.

Market research for the provision of CMS is ongoing and includes sources such as a sources sought notice, SAM Small Business Search, Small Business Administration Dynamic Small Business Search, and the Governmentwide lnteragency Contract Directory. This research confirms that vendors typically require a minimum of 60 days to submit proposals, 30 days to begin community services, and 30-60 days for submission and completion of security clearance investigations to provide onsite services. As stated above, the immediate availability of community-based healthcare services is crucial to prevent any disruption in accessing necessary medical services and to ensure the orderly operation of the institution.

While market research has indicated that comprehensive medical services are commonly available in the commercial marketplace and has identified several vendors capable of meeting the Government's needs, Seven Coners, as the incumbent, is the only provider able to ensure seamless service delivery without any lapse in performance.

9. FAR DEVIATION 6.104-l(a)(9): Any other facts supporting using other than full and open competition.

No additional supporting facts are identified.

10. FAR DEVIATION 6.104-t(a)(lO): A listing of the sources, if any, that expressed an interest in the acquisition in writing.

No other sources with the ability to provide services immediately, with no lapse in service, have expressed written interest in this acquisition.

11. FAR DEVIATION 6.104-l(a)(ll): A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

This interim acquisition is necessary pending competitive award of a CMS contract. The Field Acquisition Office will conduct the competition, anticipating award of an indefinite delivery/requirements contract with Firm Fixed Unit Pricing by March 31, 2027.

The subsequent requirement will be publicly advertised via the Govemmentwide point of entry. Experience indicates that a single source provider is currently most beneficial to the agency and inmate population. Once the new contract is competitively awarded, justification for other than full and open competition will no longer be required.