01 11 00 FFE SOW Draft.pdf

DRAFT

SECTION 01 11 00 – PAGE 1

SECTION 01 11 00

SCOPE OF WORK

4TH FLOOR OPERATIONS DIVISION MODIFICATION

1. PART 1 GENERAL

1.1. Summary

1.1.1. This specification includes the provisions for contractor furnished ‐ contractor installed furniture, fixtures, and equipment hereinafter referred to as FF&E. The requirements of this specification section apply to all freestanding and mounted furniture, equipment delivery installation and testing of FF&E identified on the product list, drawings, and within the documentation of this specification package.

1.2. Submittals

1.2.1. All items shall be submitted concurrently in one complete system submittal per specification section. Omission of any required submittal item from the package shall be sufficient cause for disapproval of the entire submittal. Unless otherwise indicated in the submittal review commentary, disapproval of any item within the package shall require a re‐submittal of the entire system package, in which all deficiencies shall be corrected. Refer to additional specification sections for required technical submittals.

SD‐01 Work Submittals Contractor Quality Control Plan; G, DO Project Schedule; G, DO

1.3. FF&E Contractor Responsibility

1.3.1. The contractor shall provide full and complete installation services for scope of work, to include:

installation drawings, installation instructions, purchase of FF&E, field measuring, shipping and delivery coordination, receiving, inspection, submitting and processing freight and warranty claims, installation and testing. Contractor shall field verify existing FF&E to be moved and gain approval from the Contracting Officer Representative (COR) prior to placement. Contractor shall develop project timelines, establish shipping, receiving, and installation dates. Contractor shall coordinate and hold update meetings, to include Contracting Officer Representative, to brief the project team. COR shall be notified immediately of any scheduling problems such as material availability or other conditions which may cause delays, and recommend available substitutes or solutions. Substitutes and solutions shall comply with the specification and shall be approved by the Contracting Officer in writing.

1.3.2. Field Measurements

1.3.2.1. The Contractor performing the work shall verify existing conditions with field dimensions.

Contractor shall advise the Contracting Officer of any discrepancies before purchasing FF&E or performing any installation work.

SECTION 01 11 00 – PAGE 2

1.3.3. Building Services Coordination

1.3.3.1. The FF&E Contractor shall coordinate the installation of furniture with electrical and IT trades before installation takes place and to ensure proper locations, power requirements, and connection devices related to electrical connections are provided. Coordination with building IT department POC shall be made to hook up data prior to final installation and placement of FF&E.

Conflicts shall be brought to the attention of the Contracting Officer as soon as possible for immediate resolution.

1.3.4. FF&E Procurement

1.3.4.1. The FF&E Contractor shall be responsible for the procurement of all FF&E items designated as contractor furnished‐contractor installed, as specified in the SOW and specification. This shall include checking the accuracy of all acknowledgements and schedules from FF&E subcontractors/vendors and making necessary corrections to ensure that the manufacturer has a correct understanding of the order and requirement.

1.3.5. FF&E Finish Selections

1.3.5.1. Reference 12 50 00.00.23 Attachment 3 for finish selections.

1.3.5.2. The FF&E Contractor, upon contract award, shall schedule a meeting with the COR to finalize selection of all FF&E item finishes based on the item manufacturer's available options.

1.3.6. Delivery, Storage, & Handling

1.3.6.1. Furniture shall be stored in an environment in accordance with furniture manufacturer’s instructions; in a dry location that is adequately ventilated and free from dirt, dust, water, and other contaminants, and in a manner that permits easy access for inspection and handling. It is the responsibility of the FF&E Contractor to transport stored furniture from off‐site storage to the facility project site for installation. Furniture shall be delivered in manufacturer's original packaging or be blanket wrapped. Original packaging shall be marked with the manufacturer, item identification, and project reference clearly marked.

1.3.7. Furniture and Equipment Inspection

1.3.7.1. Furniture and equipment inspection and notification of damage shall be completed within the time frame required by the shipping company while carrier is still on site. Claims for concealed damage shall be completed within the time frame required by the shipping company and furniture manufacturer. A claim file shall be maintained by the Contractor that documents each claim.

Copies of claims shall be forwarded to the Contracting Officer on a daily basis. The Contractor will be held responsible for any loss, damage or destruction occurring after shipment has been received from the carrier by the contractor and prior to acceptance of the installation by the Contracting Officer.

SECTION 01 11 00 – PAGE 3

1.3.8. Certified Installers

1.3.8.1. As recommended by the manufacturer, furniture and equipment shall be installed by a certified installation crew authorized by the manufacturer. All furniture requiring hardwiring shall be completed by a licensed electrician provided by the Contractor, the certified installers shall be on site if questions arise.

1.3.9. Warranty

1.3.9.1. Provide copies of warranties that are identified as required in the specifications in one consolidated document that is tabbed/bookmarked with a table of contents at the beginning.

1.4 Quality Assurance

1.4.1 Contractor Quality Control Plan: The Contractor’s Quality Control Plan (QCP) must include the

Superintendent and QC Manager’s qualifications, duties, responsibilities, and authorities as assigned.

1.4.1.1 Contractor Quality Control Plan: The Contractor’s Quality Control Plan (QCP) must include: (1) at a minimum the names of the Superintendent and QC Manager, (2) the Superintendent and QC Manager’s qualifications, duties, responsibilities, and authorities as assigned. QC Manager must have authority to stop work that is not in compliance with the contract requirements, (3) Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents., (4) Control, verification, and acceptance testing procedures, and (5) Procedures for tracking design and construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

1.4.1.2 Acceptance of Plan. Acceptance of the Contractor's plan is required prior to the start of design and construction. Acceptance is conditional and will be predicated on satisfactory performance during the design and construction. The Government reserves the right to require the Contractor to make changes in the Contractor Quality Control (CQC) Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

1.4.1.3 Completion Inspection. (1) Punch-out Inspection. Conduct an inspection of the work by the

CQC System Manager near the end of the work. QC Manager prepares list of deficiencies and the estimated date by which the deficiencies will be corrected. The QC Manager makes a second inspection to ascertain that all deficiencies have been corrected. Once this is accomplished, notify the Government that the facility is ready for the Government Pre-Final inspection. (2) Pre-Final Inspection. The Government will perform the pre-final inspection to verify that the facility is complete and ready to be occupied. A Government Pre-Final Punch List may be developed as a result of this inspection. QC Manager ensures that all items on this list have been corrected. (3) Final Acceptance Inspection. The final acceptance inspection will be formally scheduled by the Contracting Officer based upon results of the Pre-Final inspection. Additional Government personnel may also be in attendance. All known deficiencies should be corrected prior to this inspection.

SECTION 01 11 00 – PAGE 4

1.5 Schedule

1.5.1 After approval of the FF&E and final finish selections, the Contractor shall submit a preliminary work schedule within fourteen (14) days of Notice to Proceed (NTP).

1.5.2 The Contractor shall furnish all labor, materials, and equipment necessary to provide and install new furniture and equipment for the Kansas City District. All services shall be completed on or before TBD, and in alignment with the sequencing requirements described herein.

1.6 Sequencing

The Government does not have the means to store furniture on site or at any other location prior to installation. The Contractor shall be responsible for planning the staging and delivery of all furniture and equipment such that they are removed from the delivery vehicles and staged at the appropriate floor in which they are to be installed as it arrives on site. FF&E cannot stay on the loading dock space.

Sequencing of work shall be as identified below. All work required by the Contractor in preparation for arrival, staging, installation (i.e. material procurement, assembly, etc.) shall be performed off site and in a timely manner such that delivery and installation of furniture and equipment shall be completed in the time identified herein.

1.6.1 4th Floor Operations Division

Furniture and equipment arrival, staging and installation: estimated timeframe shall be scheduled and agreed upon by the Contracting Officer at least one month prior to installation.

Existing Knoll furniture shall be modified and reconfigured per the plans and specs by a Certified Knoll installer.

2. PART 2 PRODUCTS

2.1 The Contractor shall submit product data as required for each technical specification as required per the plans and specs.

3. PART 3 EXECUTION

3.1. Installation Procedures

3.1.1. Installation shall be completed in accordance with manufacturer's installation instructions and approved installation drawings. Refer to specifications for further requirements.

3.2. Cleaning

3.2.1. All packing materials and other trash shall be removed from jobsite as contractor’s responsibilities. The jobsite shall be cleaned up at the end of each day. At the end of the contract the site shall be fully cleaned and void of any packing and handling materials, equipment or tools.

SECTION 01 11 00 – PAGE 5

3.3 Building Access

3.3.1 Post Office (PO) dock requirements; in order to use the PO dock or Holmes Street dock Contractor shall submit the following information to the USACE COR: Date and time dock needed, names of personnel driving/riding in vehicle, type of vehicle with license plate number, company name. If the contractor does not have a federal issued ID then they must be escorted at all times by a USACE employee – to include meeting the truck at the building entrance and walking them through entrance security to the dock. Maximum size for box truck is 27 feet. Dock reservations must be made in advance. Typically at least four (4) days is required. However, reservations can be made in advance sooner.

3.3.2 Contractors will either need to be escorted and over watched whenever they are in the federal building or sufficient contractors will need to meet temporary building badging standards to escort the other contractors. This will require the Contractor to clear a NCIC or fingerprint investigation. Contractors needing unaccompanied access will submit their names and other required information to a Trusted Agent for this contract, who will process their access request into the Trusted Associate Sponsorship System (TASS). Upon satisfactory review, approved contractors will be issued a building badge by the Security Office and will receive a short building security briefing. Contractors shall start the badging process at least 30 days in advance of their estimated construction start date inside the building.

3.4 Building Protection

3.4.1 Contractor is responsible for protecting the building in area they need to access. Floor protection shall be placed over the terrazzo to protect from heavy loads and rolled carts, from the location of the loading dock to the installation room. Wall protection shall also be utilized where tight corners or dings may occur when installing furniture.

3.4.2 Just prior to installation activities, Contractor should identify any existing damage to walls and/or floor surfaces where access routes for delivery are located and notify the COR.

3.4.3 Contractor is required to patch or repair any damages caused to the existing building while completing this contract.

END OF SECTION