00624 Original Solicitation Documents.pdf

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 1

(Rev 2025-01-22)

COMPETITIVE SOLICITATION – NO. 00624

FOR

SECURITY GUARD SERVICES CONTRACTS

AWARDED BY

SPECIFIED CONTRACT CATEGORY AND SPECIFIED GEOGRAPHIC AREA

Interested Bidders: On behalf of the Washington State Department of Enterprise Services (“Enterprise Services”), thank you for your interest in contracting with the State of Washington to provide goods/services. To ensure a fair and transparent procurement process that is open to all qualified vendors, Washington’s Procurement Code for Goods/Services (RCW 39.26) requires that this procurement be conducted through a competitive solicitation process.

This Competitive Solicitation is designed to result in contracts (“Contract(s)” or “Enterprise Procurement Solution Contract(s)”) that can be used by any Washington State agency as well as other specified eligible purchasers (collectively, “Purchasers”) to purchase the specified goods/services from awarded Bidders (“Contractor” for purposes of the resulting contract). Accordingly, this Competitive Solicitation and the resulting Enterprise Procurement Solution Contracts have unique features, requirements, and terminology, which are explained further in the Bidder Contracting Guide for Enterprise Procurement Solution Contracts for Goods and Services (“Contracting Guide”).

This Competitive Solicitation consists of this document and the exhibits identified in the summary table attached as Appendix A – Summary Table of All Exhibits & the Required Bid Submittals.

This Competitive Solicitation is organized into the following four sections and one appendix:

Section 1 – Opportunity: Describes the opportunity for Bidders - i.e., what goods/services are being solicited; award type; number of awards; historical sales information; and historical purchasers.

Section 2 – Competitive Solicitation Process: Describes the procurement process for this Competitive Solicitation.

Section 3 –Submitting A Bid: Details how Bidders prepare and submit a bid.

Section 4 – Bid Evaluation: Details how Enterprise Services will review and evaluate bids to determine Contract awards.

Appendix A: Summary Table of All Exhibits & the Required Bid Submittals.

https://app.leg.wa.gov/RCW/default.aspx?cite=39.26 https://des.wa.gov/sites/default/files/2025-01/bidder-contracting-guide-DES.docx

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 2

SECTION 1 – OPPORTUNITY

This section describes the goods/services that are included in the Competitive Solicitation. Bidders, if awarded a Contract, would provide such goods/services to Purchasers who utilize the Contract. This section also includes available historical data about prior purchases that may help Bidders evaluate the potential opportunity including, when available, prior purchasing data.

1.1. SCOPE OF INCLUDED GOODS/SERVICES. Enterprise Services is using this Competitive Solicitation to solicit value-added bids from innovative, qualified Bidders to provide on cite uniformed security guard services provided by trained, and qualified professionals (“Security Guard Services” or “Goods/Services”) that, at a minimum, meet or exceed any required minimum specifications for the Goods/Services and/or the required minimum performance requirements for Bidders who are awarded a Contract as stated in Exhibits D - Contract.

Certain Washington state agencies and other eligible purchasers (as defined below) who own or manage governmental properties have operational needs to purchase Security Guard Services to establish, support, and maintain safety and security of such properties, service areas, and employees, customers, and the public.

Contract Category. As detailed below in the Contract Award Summary Table, Enterprise Services intends to award Contracts, by specified Contract Category within each specified Geographic Area, for each of the following four (4) Contract Categories:

Contract Category 1 – Level 1 (Unarmed) Security Guard [Security Guards who are never equipped with weapons of any kind (including non-lethal)].

Contract Category 2 – Level 2 (Armed, Non-Lethal) Security Guard [Specialized Security Guards who are always equipped with, and professionally trained to use non-lethal (less than lethal) weapons].

Contract Category 3 – Level 3 (Armed, Firearm) Security Guard [Specialized Security Guards who are always equipped with, and professionally trained and licensed to use, a firearm].

Contract Category 4 – Add-On Services [Note: These are add-on services for awarded bidders in Categories 1, 2, and/or 3. Bidders must be awarded at least one of the other specified Contract Categories to be eligible to provide Category 4 Add-On Services to eligible Purchasers in the bidder’s awarded specified Geographic Area.].

Add-On Services include the following:

• Vehicles: Non-emergency motor vehicles (golf carts, ATVs, and automobiles) used to support security services, such as when conducting patrols.

• Supervisors: Experienced guards who are on site to supervise the assigned security guard/s, and may be unarmed, armed with non-lethal/less than lethal weapons, or a firearm as specified by Purchaser.

• Other Services: Other add-on services that support, or enhance, security guard services.

Except as stated above for Category 4, Bidders may bid on one, multiple, or all specified Contract Categories, and specified Geographic Areas. Bids for Contract Category 4 – Add-on Services, COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 3 however, MUST be paired with bids for Contract Category 1, 2, and/or 3 services within the same specified Geographic Area.

Contract Award Type. As detailed below in the Contract Award Summary Table, Enterprise Services also intends to make two types of Contract Awards:

Main Awards for Contracts. Main Awards are open to all Bidders. Enterprise Services intends to make Main Awards by specified Contract Category within each specified Geographic Area, to the highest scored, responsive, responsible Bidders.

Reserved Awards for Contracts. Reserved Awards are best value procurement awards. Enterprise Services encourages the use of Washington Small Businesses and/or Certified Veteran-Owned Businesses for contract opportunities. Accordingly, to help facilitate Washington state agency purchases of Goods/Services from Washington Small Businesses and/or Certified Veteran-Owned Businesses, Enterprise Services intends to make Reserved Awards, for each specified Contract Category within each specified Geographic Area, to the highest scored, responsive, responsible Bidder who:

• Did not receive a Main Award for such specified Contract Category within such specified Geographic Area; and Certifies pursuant to Exhibit A – Bidder’s Certification and qualifies as a Washington Small Business and/or Washington Certified Veteran-Owned Business. If subcontractors are utilized on a Reserved Award Contract, those subcontractors also must qualify as a Washington Small Business and/or Certified Veteran-Owned Business as described in Exhibit A – Bidder’s Certification.

Notes:

* If, in Enterprise Services’ judgment, there are insufficient qualified best value bids to make the maximum number of potential Reserved Awards in a Contract Category, then Enterprise Services, in its discretion, may increase the number of total potential Main Awards by the amount of unused potential Reserved Awards, regardless of whether the bidder certified and qualifies as a Washington Small Business and/or Certified Veteran-Owned status. Essentially, although Enterprise Services is structuring this Competitive Solicitation to reduce participation barriers for Washington Small Businesses and/or Certified Veteran-Owned Businesses, Enterprise Services also is seeking to award a sufficient number of Contracts, by specified Contract Category and specified Geographic Area, for Security Guard Services to qualified bidders to meet the anticipated needs of eligible purchasers.

◊◊ As stated above, Category 4 – Add-on Services will be awarded, by specified Geographic Area, only to bidders who bid and also are awarded one or more of the specified Contract Categories (1, 2, and/or 3) for such specified Geographic Area. DES will evaluate Category 4 rates for financial feasibility.

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 4

Total potential Contract awards are stated below in the Contract Award Summary Table.

CONTRACT AWARD SUMMARY TABLE

GEOGRAPHIC AREA CONTRACT CATEGORY MAIN AWARDS RESERVED AWARDS

Statewide

1 Level 1 Unarmed Security Guard

Up to two (2) Up to two (2)* 2 Level 2 Armed Non- Lethal Security Guard

3 Level 3 Armed Firearm Security Guard

4 Add-On Services ◊◊ ◊◊

Each of the following separate geographic areas:

King County (except for Seattle City Limits)

Pierce County (except for Tacoma City Limits)

Snohomish County Spokane County Clark County Thurston County Kitsap County Yakima County Whatcom County Benton County Skagit County Grant County Lewis County Chelan County Grays Harbor

County Kittitas County Seattle City Limits Tacoma City Limits

1 Level 1 Unarmed Security Guard

Up to eight (8) for each specified Geographic Area

Up to five (5) for each specified Geographic Area

2 Level 2 Armed Non- Lethal Security Guard

Up to eight (8) for each specified Geographic Area

Up to five (5) for each specified Geographic Area

3 Level 3 Armed Firearm Security Guard

Up to eight (8) for each specified Geographic Area

Up to five (5) for each specified Geographic Area

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 5

CONTRACT AWARD SUMMARY TABLE

GEOGRAPHIC AREA CONTRACT CATEGORY MAIN AWARDS RESERVED AWARDS

Each of the following separate geographic areas:

Cowlitz County Franklin County Island County Clallam County Mason County Walla Walla County Stevens County Whitman County Douglas County Okanogan County Jefferson County Pacific County Klickitat County Asotin County Adams County San Juan County Pend Oreille County Skamania County Lincoln County Ferry County Wahkiakum County Columbia County Garfield County

1 Level 1 Unarmed Security Guard

Up to three (3) for each specified Geographic Area

Up to three (3) for each specified Geographic Area

2 Level 2 Armed Non- Lethal Security Guard

Up to three (3) for each specified Geographic Area

Up to three (3) for each specified Geographic Area

3 Level 3 Armed Firearm Security Guard

Up to three (3) for each specified Geographic Area

Up to three (3) for each specified Geographic Area

1.2. PRIOR SALES. Historically, for prior contracts, annual total sales were approximately $9,300,000 for the Services among all eligible Purchasers. Total potential or estimated contract sales for this Competitive Solicitation are not known. The resulting Contract(s) will be available for use by all eligible Purchasers. Such Purchasers will decide whether the Contract meets their needs and whether they use the Contract to purchase included Goods/Services. Although Enterprise Services does not represent or guarantee any potential purchases from the resulting Contract(s), prior purchases under a similar procurement are set forth in the following chart:

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 6

1.3. PURCHASERS. Historically, for prior contracts, the following chart(s) identify entities who used the contracts:

03818 TOP 10 PURCHASERS FROM 2019-2024

Agency Total Spend % of Total Sales

Department of Social and Health Services

$14,985,377.00

29%

Department of Children, Youth, and Families

$ 9,446,258.00 18%

WA Technology Solutions

(WATECH)

$ 3,967,522.00 8%

Department of Transportation $ 3,526,436.00 7% Sound Transit – Seattle $ 3,472,359.00 7% Department of Enterprise Services $ 3,237,314.00 6% Green River College $ 2,149,597.00 4% Labor & Industries $ 1,500,792.00 3% Department of Health $ 1,444,291.00 3% King County $ 1,373,951.00 3%

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 7

SECTION 2 – COMPETITIVE SOLICITATION PROCESS

This section describes the procurement process for this Competitive Solicitation, including:

Information about the purpose of the Competitive Solicitation;

The Competitive Solicitation process;

The form and term of the intended Contract(s);

Important deadlines for this Competitive Solicitation;

Information about the Pre-Bid Conference;

Where to direct questions or concerns regarding the Competitive Solicitation;

Limits on Bidder communications during the Competitive Solicitation process;

Information about the complaint, debrief and protest process; and

The process for potential amendments or modifications to the Competitive Solicitation.

2.1. PURPOSE OF THE COMPETITIVE SOLICITATION. This Competitive Solicitation is a required formal process for Enterprise Services to receive competitive bids from interested Bidders. Enterprise Services:

Will review and evaluate such bids using the process and criteria stated herein;

and Intends to award Enterprise Procurement Solution Contract(s) for the specified

Goods/Services.

2.2. COMPETITIVE SOLICITATION PROCESS. Enterprise Services, on behalf of the State of Washington, is issuing this Competitive Solicitation to establish and award Enterprise Procurement Solution Contract(s) that eligible Purchasers can choose to utilize to purchase specified Goods/Services from Bidders who are awarded a Contract. Such Enterprise Procurement Solution Contract(s) enable eligible Purchasers to purchase included Goods/Services without incurring the cost or delay of conducting multiple separate procurements. Bidders who are awarded a Contract have

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 8

more efficient and cost-effective access to multiple Purchasers through established, commercially reasonable, contractual terms and conditions to provide the Goods/Services.

Note: For purposes of this Competitive Solicitation and the resulting Contract, eligible Purchasers include:

WASHINGTON STATE AGENCIES. All Washington state agencies, departments, offices, divisions, boards, and commissions.

WASHINGTON STATE INSTITUTIONS OF HIGHER EDUCATION. Any the following institutions of higher education (colleges) in Washington:

State universities – i.e., University of Washington & Washington

State University;

Regional universities – i.e., Central Washington University, Eastern Washington University, & Western Washington University

Evergreen State College;

Community colleges; and Technical colleges.

CONTRACT USAGE AGREEMENT PARTIES. Any of the following types of entities that have executed a Contract Usage Agreement with Enterprise Services:

Political subdivisions (e.g., counties, cities, school districts, public utility districts) in the State of Washington;

Federal governmental agencies or entities;

Public-benefit nonprofit corporations (i.e., public benefit nonprofit corporations as defined in RCW 24.03A.245) who receive federal, state, or local funding); and

Federally recognized Indian Tribes located in the State of Washington.

2.3. CONTRACT FORM & TERM. As stated in Exhibit D – Contract, the Contract term is up to seventy-two

(72) months. Bidders must specify prices for the first twelve (12) months of the Contract term (such prices then will be adjusted as stated in the Contract). The Contract is subject to earlier termination as stated therein. Although Contract use is optional for eligible Purchasers other than Washington State agencies, all eligible Purchasers are subject to the same contract terms, conditions, and pricing as Washington State agencies.

2.4. COMPETITIVE SOLICITATION DEADLINES. The following table identifies important dates for this Competitive Solicitation:

COMPETITIVE SOLICITATION DEADLINES

ITEM DATE

Competitive Solicitation Posting Date: March 18th, 2025

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 9

COMPETITIVE SOLICITATION DEADLINES

ITEM DATE

Virtual Pre-Bid Conference:

March 25th, 2025 at 2:00 PM (Pacific Time)

Attend via Microsoft Teams Weblink: Join the meeting Meeting ID: 256 147 158 701 Passcode: p5sT37Da Dial in by phone +1 564-999-2000,,812656007# United States, Olympia

(833) 322-1218,,812656007# United States (Toll-free) Find a local number Phone conference ID: 812 656 007#

Question & Answer Period:

Deadline for Submitting Questions: April 15th, 2025 11:59 pm (Pacific Time)

Anticipated Deadline for Answers: April 17th, 2025

Deadline for Submitting Bids: April 28th, 2025 11:59 pm (Pacific Time)

Anticipated Announcement of:

Apparent Successful Bidders: June 13th, 2025

Contract Awards: July 13th, 2025

Note: As required by Washington law, this Competitive Solicitation is posted to Washington’s Electronic Business Solution (“WEBS”). See RCW 39.26.150. As set forth in the Contracting Guide, interested Bidders must register in WEBS. In the event there are amendments to this Competitive Solicitation, Enterprise Services will post such amendments to WEBS. Similarly, in the event of any timely Bidder questions (i.e., questions raised during the Pre-Bid Conference or the Question & Answer Period), Enterprise Services will post written responses to such questions to WEBS.

2.5. PRE-BID CONFERENCE. Enterprise Services will host a virtual Pre-Bid Conference at the date and time stated in Section 2.4, above. Bidders are encouraged to attend and participate, but attendance is not mandatory.

The Pre-Bid Conference is intended to:

Familiarize Bidders with Washington’s requirements for governmental procurements of goods/services through Enterprise Procurement Solution Contracts;

Explain the Competitive Solicitation; and Allow Bidders to raise questions or concerns regarding the Competitive

Solicitation.

As practicable, Enterprise Services will address Bidder questions or concerns that are raised during the Pre-Bid Conference at that time. To ensure a fair and transparent procurement process for all potential Bidders, however, Enterprise Services will identify Bidder questions or concerns raised during the Pre-Bid Conference and the Procurement Coordinator will provide and post to WEBS an official written response prior to the end of the Question & Answer Period.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTk3MmRhYmYtOTIzNy00ODgyLWI2ZjAtM2E3ODVlN2ZjMTQ2%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22c1867473-b91b-48da-aa46-f1f19bfe90c9%22%7d tel:+15649992000,,812656007 tel:8333221218,,812656007 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=812656007 https://www.des.wa.gov/sell/how-work-state/register-bid-opportunities https://www.des.wa.gov/sell/how-work-state/register-bid-opportunities https://app.leg.wa.gov/RCW/default.aspx?cite=39.26.150

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 10

Bidders who wish to attend the Pre-Bid Conference may request reasonable accommodations by contacting the Procurement Coordinator before the Pre-Bid Conference.

2.6. COMPETITIVE SOLICITATION QUESTIONS. Questions or concerns regarding this Competitive Solicitation must be directed to the following Procurement Coordinator:

NAME: Chelsea Clark Email: descontractsteamapple@des.wa.gov

The Procurement Coordinator will post written answers to Bidder questions or concerns WEBS.

Bidders are encouraged to submit questions and concerns regarding the Competitive Solicitation as early in the process as possible to allow the Procurement Coordinator time to consider and respond.

Note: If Bidders have questions or concerns regarding the Contract (see Exhibit D – Contract), Bidders timely must submit such questions or concerns, in writing, to the Procurement Coordinator before the Deadline for Submitting Questions stated in Section 2.4, above.

Enterprise Services does not intend to negotiate substantive terms and conditions pertaining to the resulting Contracts at Contract award.

2.7. BIDDER COMMUNICATION DURING THE COMPETITIVE SOLICITATION. During the Competitive Solicitation process, Bidders must direct all communications regarding this Competitive Solicitation to the Procurement Coordinator stated in Section 2.6, above. Bidders must rely ONLY on this Competitive Solicitation, written amendments to this Competitive Solicitation, and written answers to Bidder questions or concerns posted to WEBS. In no event will oral communications regarding this Competitive Solicitation be binding. Unauthorized Bidder contact regarding this Competitive Solicitation with other state employees or Purchasers involved with the Competitive Solicitation may result in Bidder disqualification.

2.8. COMPLAINTS, DEBRIEFS, & PROTESTS. This Competitive Solicitation and resulting Contract awards are subject, as applicable, to complaints, debriefs, and protests as explained in the Contracting Guide, which may impact the dates set forth above. As stated in the Contracting Guide:

Bidder complaints and debrief requests must be emailed to the Procurement

Coordinator stated in Section 2.6, above; and Bidder protests must be sent to the Protest Officer as stated in the Contracting

Guide.

2.9. COMPETITIVE SOLICITATION – AMENDMENT & MODIFICATION. Enterprise Services reserves the right to amend and modify this Competitive Solicitation. Bidders will receive notifications, amendments, modifications, or updates regarding this Competitive Solicitation ONLY if they have registered and downloaded this Competitive Solicitation directly via WEBS. Bidders must be registered in WEBS to be awarded a Contract. Visit WEBS to register.

mailto:____________________@des.wa.gov https://des.wa.gov/sites/default/files/2025-01/bidder-contracting-guide-DES.docx https://des.wa.gov/sites/default/files/2025-01/bidder-contracting-guide-DES.docx https://des.wa.gov/sites/default/files/2025-01/bidder-contracting-guide-DES.docx https://fortress.wa.gov/ga/webs

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 11

SECTION 3 – SUBMITTING A BID

This section identifies how to prepare and submit a bid to Enterprise Services for this Competitive Solicitation. Bidders must review and follow the Competitive Solicitation requirements including those set forth in the exhibits, which detail the information that Bidders must provide to Enterprise Services. By responding to this Competitive Solicitation and submitting a bid, Bidders acknowledge having read and understood the entire Competitive Solicitation, including the Contracting Guide, and accept all information contained within this Competitive Solicitation.

3.1. BID FORMAT. Required Bid Submittals must be complete, legible, signed, and follow all instructions stated in the Competitive Solicitation (including the exhibits). Unless otherwise specified in writing by Enterprise Services, Bidders must submit Required Bid Submittals and permitted ancillary documents to Enterprise Services in MS Word or MS Excel. Where required, Bidders may sign Required Bid Submittals using either a physical or electronic signature.

3.2. PRICING. Bidders must identify and include all cost elements in their pricing. In the event that Bidder is awarded a Contract, the total price for the Goods/Services shall be Bidder’s price as submitted. Except as provided in the Contract, there shall be no additional or other costs of any kind.

Credit Cards (aka Purchase Cards or P-Cards): If Bidder is awarded a Contract, the total price for the Goods/Services shall be the same regardless of whether Purchasers make payment by cash, credit card, or electronic payment. Bidder shall bear, in full, any processing or surcharge fees associated with the use of credit cards or electronic payment.

Vendor Management Fee: The resulting Contract from this Competitive Solicitation shall include a Vendor Management Fee (“VMF”) as stated in the Contract attached as Exhibit D – Contract. Bidder’s pricing shall reflect and include the VMF within Bidder’s pricing and Bidder, if awarded a Contract, shall not add a separate line item charge for such VMF to any Contractor invoices to Purchasers.

3.3. SUBMITTING BIDS. Bidders must email Required Bid Submittals to descontractsteamapple@des.wa.gov. Please note:

Bidder’s email, including all attachments, must not exceed 30MB in size.

Enterprise Services will not accept or open zipped files.

Enterprise Services will acknowledge bid receipt by responsive email. If Bidder does not receive such acknowledgement within five (5) business days, Bidder must contact the Procurement Coordinator to confirm acknowledgement of bid receipt. Acknowledgement of bid receipt is not a determination on the bid’s responsiveness.

3.4. ADDITIONAL BID SUBMITTALS. Bidders may not provide unsolicited materials. If Enterprise Services expressly has stated, in writing, that supplemental materials may be provided, Bidders must identify such supplemental materials as stated by Enterprise Services.

3.5. PUBLIC RECORDS. Submitted bids and any supplemental Bidder materials pertaining to this Competitive Solicitation are subject to Washington’s Public Records Act (RCW 42.56) and, in the event of a public records request, will be disclosed as stated in the Contracting Guide.

https://des.wa.gov/sites/default/files/2025-01/bidder-contracting-guide-DES.docx mailto:descontractsteamapple@des.wa.gov https://app.leg.wa.gov/RCW/default.aspx?cite=42.56

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 12

SECTION 4 – BID EVALUATION

This section states how Enterprise Services will review and evaluate bids for this Competitive Solicitation.

4.1. OVERVIEW. Enterprise Services will review and evaluate bids for this Competitive Solicitation as follows:

BID REVIEW: Enterprise Services will review bids to determine bid responsiveness as stated in Section 4.2, below.

BID EVALUATION: Enterprise Services will evaluate responsive bids as stated in

Sections 4.3 – 4.5, below.

PROCUREMENT AUTHORITY DISCRETION. Enterprise Services reserves the right to:

Request Bidder clarification regarding any bid;

Waive any informality;

Reject any or all bids, or portions thereof;

Cancel the Competitive Solicitation and, if desired, re-solicit bids;

and/or Negotiate with the lowest responsive and responsible Bidder(s) to determine whether such bids can be improved.

Enterprise Services will use the following process and evaluation criteria to determine eligibility for a Contract award:

STEP ITEM POINTS

1 BID RESPONSIVENESS REVIEW

See Section 4.2, below

A Required Bid Submittals Review Bidder’s Required Bid Submittals to determine whether Bidder’s bid is responsive to the Competitive Solicitation

Pass/Fail

B

Performance Specifications Exhibit D – Contract Review whether Bidder’s Goods/Services and/or Bidder’s performance capability meets the mandatory minimum performance specifications for the Competitive Solicitation

Pass/Fail

2 BID EVALUATION

See Section 4.3, below

A

Non-Cost Factors Exhibit B –Non-Cost Factors Evaluate and score Bidder’s response to stated non-cost factors including, as applicable, Bidder’s Goods/Services and/or Bidder’s performance capability that exceeds mandatory minimum performance specifications for the Competitive Solicitation

B Cost Factors: Bid Pricing Evaluation Exhibit C – Bid Price Evaluate and score Bidder’s cost factors

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 13

STEP ITEM POINTS

Subtotal: 3200

3 WASHINGTON STATE PROCUREMENT PRIORITIES FOR GOODS/SERVICES CONTRACTS

See Section 4.4, below

Executive Order 18-03 50

Total: 3250

4 RESPONSIBLE BIDDER DETERMINATION

See Section 4.5, below

Bidder Responsibility Analysis Review and determine Bidder responsibility

Pass/Fail

5 ANNOUNCE APPARENT SUCCESSFUL BIDDERS (ASBS)

See Section 4.6, below

6 BID INFORMATION IS AVAILABLE FOR PUBLIC DISCLOSURE & POSTED TO ENTERPRISE

SERVICES WEBSITE

See Section 4.7, below

7 CONTRACT AWARDS

See Section 4.8, below

4.2. BID RESPONSIVENESS REVIEW (PASS/FAIL). Enterprise Services will review bids – on a pass/fail basis – to determine whether the bid complies with the Competitive Solicitation requirements and, therefore, is ‘responsive.’ If Enterprise Services determines that a bid is nonresponsive, Enterprise Services will reject the bid and notify the Bidder, in writing, that the bid is nonresponsive. Such written notification will include a brief explanation as to why the bid is nonresponsive.

Enterprise Services, in its discretion, may waive informalities in a bid. An informality is an immaterial variation from the exact requirements of the Competitive Solicitation, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the goods or the quality, capability, or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to Bidders.

Consistent with the Washington State Legislature’s policy goals to reduce barriers to competition and increasing opportunities for small businesses to contract with state agencies, Enterprise Services, in its discretion, may clarify a Bidder’s bid that is in substantial compliance with the instructions. Clarifications are intended to ensure that the bids are complete and can be evaluated fairly.

REVIEW BIDDER’S REQUIRED BID SUBMITTALS (STEP 1A). Enterprise Services will review each bid to determine whether:

The bid is complete – i.e., does Bidder’s bid include each of the

Required Bid Submittals as stated in Appendix A – Summary Table of All Exhibits & the Required Bid Submittals;

Bidder’s Required Bid Submittals are complete, consistent with the instructions, signed, and legible; and

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 14

Bidder’s certifications, as provided by Bidder in Bidder’s submitted Exhibit A – Bidder’s Certification, constitute a responsive bid.

REVIEW MINIMUM REQUIRED PERFORMANCE REQUIREMENTS (STEP 1B). Enterprise Services will review each bid to determine whether Bidder’s Goods/Services and/or Bidder’s performance capability meets the minimum required specifications and/or performance requirements stated in Exhibit D – Contract.

Note: Enterprise Services reserves the right to request additional Bidder information or perform tests and measurements before selecting Apparent Successful Bidders. If Bidder fails to provide such requested information to Enterprise Services within five (5) business days, Bidder may be disqualified.

4.3. BID EVALUATION – SCORED FACTORS. Enterprise Services will evaluate and score responsive bids as specified below and as set forth in the referenced exhibits. Note: It is imperative that Bidder’s Required Bid Submittals comply with the instructions set forth in the exhibits.

NON-COST FACTORS (STEP 2A). Enterprise Services will evaluate and score the specified non-cost factors stated in Exhibit B – Non-Cost Factors by evaluating and scoring Bidder’s response – i.e., Bidder’s Goods/Services and/or Bidder’s performance capability that exceeds the stated minimum required performance specifications. Note: Enterprise Services reserves the right to request additional Bidder information or perform tests and measurements before selecting Apparent Successful Bidder(s). If Bidder fails to provide such requested information to Enterprise Services within five (5) business days, Bidder may be disqualified.

COST FACTORS – BID PRICING (STEP 2B). Enterprise Services will evaluate and score Bidder’s cost factors, as provided by Bidder in Bidder’s Exhibit C – Bid Price, as follows:

Cost Point Calculation: The rates per Contract Category will be totaled. The Bidder with the lowest total price in each Contract Category will receive 1600 points. Those bids with higher totals will receive a proportionately lesser number of evaluation points based upon the lowest Bid, using the following formula:

Lowest total bid cost divided by a higher total bid cost, multiplied by number of available points equals the cost factor evaluation points. Points will be rounded to two places to the right of the decimal point using standard rounding method.

Sample Calculation using Bidder A = $50.00 and Bidder B = $75.00 Bidder B calculation: $50.00(A) / $75.00(B) = 0.67 x 1600 (max points available) = 1,066.67 cost points (rounded to two places to the right of the decimal point using standard rounding).

Bidder A is the lowest total bid evaluation cost, so it would be assigned the 1600 points. Bidder B would be assigned 1,066.67 points based on the formula above.

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 15

4.4. WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES (STEP 3). This Competitive Solicitation is subject to the Washington state procurement priorities and/or preferences stated below (collectively, “Washington Procurement Priorities for Goods/Services Contracts”). Accordingly, Enterprise Services will evaluate Bidder’s bid to determine (a) whether Bidder is requesting to be considered for such Washington Procurement Priorities for Goods/Services Contracts; and

(b) whether Bidder’s bid qualifies for such Washington Procurement Priorities for Goods/Services Contracts. Enterprise Services will score qualifying bids and adjust Bidder’s total evaluation score accordingly.

PROCUREMENT PREFERENCE FOR BIDDER COMPLIANCE WITH EXECUTIVE ORDER 18-03.

Enterprise Services will provide a bid preference in the amount of 50 points to Bidders who certify, pursuant to Exhibit A – Bidder’s Certification, that Bidder complies with Executive Order 18-03.

4.5. RESPONSIBLE BIDDER DETERMINATION (STEP 4). The Washington State Legislature requires that Washington state agencies award contracts for goods/services only to ‘responsible bidders.’ See RCW 39.26.160(2). Accordingly, to be eligible to be considered for a Contract award resulting from this Competitive Solicitation, Enterprise Services must determine that Bidder is a ‘responsible bidder.’ Accordingly, Enterprise Services will make reasonable inquiry to determine bidder responsibility on a pass/fail basis. In determining bidder responsibility, Enterprise Services will consider the following:

Bidder’s certifications as provided in Bidder’s Exhibit A – Bidder’s Certification;

Bidder’s ability, capacity, and skill to perform the Contract or provide the Goods/Services;

Bidder’s character, integrity, reputation, judgment, experience, and efficiency;

Bidder’s ability to perform the Contract within the time specified;

Bidder’s performance quality pertaining to previous contracts or services;

Bidder’s compliance with laws relating to the Contract or services;

Whether, within the three-year period immediately preceding the date of the

Competitive Solicitation, Bidder has been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and

Such other information as may be secured having a bearing on the decision to award a Contract.

In addition, Enterprise Services may consider the following:

Financial Information: Enterprise Services may request Bidder financial statements, credit ratings, or other financial information necessary to determine Bidder’s capacity to perform and the enforceability of Bidder’s contractual commitments.

References: Enterprise Services reserves the right to request and/or use references regarding Bidder to confirm satisfactory customer service, https://app.leg.wa.gov/RCW/default.aspx?cite=39.26.160

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 16

performance, satisfaction with service/product, knowledge of products/service/industry, and timeliness.

Enterprise Services reserves the right to request bidder responsibility information from Bidder. If Bidder fails to provide such information to Enterprise Services within five (5) business days, Bidder may be disqualified.

4.6. ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDERS (STEP 5). Enterprise Services will determine and announce the Apparent Successful Bidders (“ASBs”). The ASBs will be the responsive and responsible Bidders who best meet the Competitive Solicitation requirements and present the best total value based on the evaluation criteria stated above.

ASB designation does not imply that Enterprise Services will issue a Contract award. Rather, ASB designation allows Enterprise Services to perform further analysis and request additional documentation. Bidders must not construe ASB designation as an award or impending award. If a Bidder acts or fails to act as a result of ASB designation, Bidder does so at its own risk and expense.

Upon Enterprise Services’ announcement of ASBs, Bidders may request a debrief conference as stated in the Contracting Guide.

4.7. BID INFORMATION AVAILABILITY (STEP 6). Upon Enterprise Services’ announcement of ASBs:

All bid submissions and all bid evaluations are subject to public disclosure pursuant to Washington’s Public Records Act. See RCW 39.26.030(2).

Enterprise Services will post all bid evaluations to Enterprise Services’ website.

Note: Enterprise Services also intends to post winning bid submissions to its contract portal webpage after Contract awards.

4.8. CONTRACT AWARDS (STEP 7). Subject to protests, if any, Enterprise Services and the ASBs will enter into Contracts in the form provided in Exhibit D – Contract. A Contract award is made, and a contract formed when an awarded Bidder and Enterprise Services sign the Contract. Following Contract awards, Enterprise Services will send a Notice of Award to all Bidders registered in WEBS using Bidder’s email address as provided in Bidder’s WEBS profile.

4.9. ADDITIONAL AWARDS. Enterprise Services reserves the right, during the resulting Contract term, to make additional Contract awards to responsive, responsible Bidders who were not awarded a Contract. Such awards would be on the same or substantially similar terms and conditions and would be designed to address an awarded Contractor vacancy (e.g., an awarded Contractor is terminated or goes out of business), respond to Purchaser needs, or be in the best interest of the State of Washington.

https://app.leg.wa.gov/RCW/default.aspx?cite=39.26.030

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 17

APPENDIX A – SUMMARY TABLE OF ALL EXHIBITS & THE REQUIRED BID SUBMITTALS

This Competitive Solicitation includes each of the exhibits identified below in the Summary Table of All Exhibits & the Required Bid Submittals. The Summary Table also identifies Required Bid Submittals and what actions, if any, Bidders timely must complete as part of a responsive bid submission.

SUMMARY TABLE OF ALL EXHIBITS & THE REQUIRED BID SUBMITTALS REQUIRED

BID

SUBMITTAL EXHIBIT AND DESCRIPTION REQUIRED BIDDER ACTION

Exhibit A – Bidder’s Certification Identifies required information that Bidder must provide and states required Bidder certifications.

Bidder must complete Exhibit A – Bidder’s Certification, as specified therein, and submit it as part of Bidder’s bid.

Required file types: .docx or PDF

Yes Required

Exhibit B – Non-Cost Factors Identifies scored performance requirements for Bidder’s Goods/Services and/or Bidder’s performance capability that exceed the minimum required specifications set forth in Exhibit D – Contract and provides Bidders an opportunity to compete to demonstrate additional value that will be evaluated and scored.

Bidder must complete Exhibit B – Non- Cost Factors as specified therein, and submit it as part of Bidder’s bid.

Note: Awarded Bidders who receive evaluation points for any included Non- Cost Scored Performance Specifications will be required to include such additional performance specifications for Bidder’s Goods/Services and/or Bidder’s Performance in the awarded Contract.

Required file type: .docx

Yes Required

Exhibit C – Bid Price Provides the template and bid pricing information that Bidders must use to provide bid pricing.

Bidder must complete Exhibit C – Bid Price, as specified therein, and submit it as part of Bidder’s bid.

Required file type: .xlsx or other Microsoft Excel file types

Yes Required

Exhibit D – Contract Provides the Contract form that awarded Bidders will execute with Enterprise Services.

Bidder must review Exhibit D – Contract and timely submit to the Procurement Coordinator, in writing, any issues pertaining to the Contract terms and conditions during the Question & Answer Period.

Note: Bids that are subject to Contract modifications that Enterprise Services has not agreed to and that Enterprise Services has not included in an amended/revised Exhibit D – Contract, posted to WEBS, will be rejected as nonresponsive.

No

COMPETITIVE SOLICITATION NO. 00624– SECURITY GUARD SERVICES PAGE 18

SUMMARY TABLE OF ALL EXHIBITS & THE REQUIRED BID SUBMITTALS REQUIRED

BID

SUBMITTAL EXHIBIT AND DESCRIPTION REQUIRED BIDDER ACTION

Exhibit E – Bidder’s Diverse Business Inclusion Plan – Subcontractors Provides Bidders who, if awarded a Contract, intend to utilize subcontractors to perform the Contract, an opportunity to identify Bidder’s intended subcontractors.

Required ONLY if Bidder intends or desires to utilize subcontractors to perform the Contract, if awarded. If so, Bidder must complete Exhibit E – Bidder’s Diverse Business Inclusion Plan – Subcontractors, as specified therein, and submit it as part of Bidder’s bid.

Required file types: .docx or PDF

If applicable

Bidder Contracting Guide for Enterprise Procurement Solution Contracts for Goods and Services Provides Bidder information regarding procurements for Enterprise Procurement Solution Contracts including how to submit a complaint, debrief conference request, and protest.

Bidder must review the Bidder Contracting Guide for Enterprise Procurement Solution Contracts for Goods and Services.

No

EXHIBIT A – BIDDER’S CERTIFICATION (ENTERPRISE) PAGE 1

EXHIBIT A – BIDDER’S CERTIFICATION

COMPETITIVE SOLICITATION: No. 00624 – Security Guard Services

Contract Categories and Subcategories for which

Bidder is submitting a Bid:

Check appropriate box(es)

☐ Category 1 –Level 1 (Unarmed) Security Guard ☐ Category 2 – Level 2 (Armed, Non-Lethal) Security Guard ☐ Category 3 – Level 3 (Armed, Firearm) Security Guard ☐ Category 4 – Add-On Services:

☐ Vehicles – Non-emergency motor vehicles (golf carts, ATVs, and automobiles) used to support security services, such as when conducting patrols.

☐ Supervisors –Experienced guards who are on site to supervise the assigned security guard/s, and may be unarmed, armed with non-lethal/less than lethal, or a firearm as specified by requestor.

☐ Other Services – Other add-on services that support, or enhance, security guard services.

* Category 4 cannot be bid on alone, and must be included with Category 1, 2, and/or 3.

Bidder, through the duly authorized undersigned, makes this certification as a required element of submitting a responsive bid. Bidder certifies, to the best of its knowledge and belief that the following Bidder information and Bidder certifications (collectively, “Bidder’s Certification”) are true, complete, correct, and made in good faith:

BIDDER INFORMATION

Bidders must provide Bidder information for Items A – I below.

ITEM A _________________________________

Type/print Bidder’s full legal name.

Note:

If Bidder is a sole proprietor (see Item C, below), Bidder’s legal name is the name of the individual person who is doing business as a sole proprietor – e.g., Lynn A. Smith, a sole proprietor.

If Bidder is an Entity/Organization (see Item C, below), Bidder’s name must match Bidder’s Entity/Organization name as filed in the state where the entity is formed and with the Washington Secretary of State – e.g., Innovative Supply, LLC, a Washington limited liability company.

Bidder’s Name:

EXHIBIT A – BIDDER’S CERTIFICATION (ENTERPRISE) PAGE 2

ITEM B _________________________________

Type/print the address for Bidder’s principal office/place of business.

Note: Bidder’s principal office or principal place of business is the Bidder’s headquarters where business decisions are made and the location for the Bidder’s books and records as well as the Bidder’s senior management personnel.

If Bidder is a sole proprietor (see Item C, below), Bidder’s address for its principal office/place of business typically will be the same address stated by Bidder on its U.S. Internal Revenue Service tax return.

If Bidder is an Entity/Organization (see Item C, below), Bidder’s address for its principal office/place of business must match Bidder’s address for its principal office/place of business as filed in the state where the entity is formed and as filed with the Washington Secretary of State.

Address:

ITEM C Corporation: ☐Domestic ☐Foreign

Business

Entity / Organization

Type:

Check appropriate box

Limited Liability Company (LLC): ☐Domestic ☐Foreign

Limited Liability Partnership (LLP): ☐Domestic ☐Foreign

Sole Proprietorship*: ☐

General Partnership: ☐ *If you are a Bidder who operates a business on your own, you automatically are a sole proprietor unless you have formed a separate business entity (e.g., corporation, LLC, LLP) and lawfully registered the same. A sole proprietorship is an unincorporated business owned and run by one individual or married couple alone with no distinction between the business and the owner. It is not a separate legal entity. It simply refers to a person who owns the business and is personally responsible for its debts and who pays personal income taxes on profits earned from the business.

If Bidder is a corporation, LLC, or LLP, Bidder must check the applicable box for the entity – i.e., ‘domestic’ or ‘foreign.’ An entity is a domestic entity if it was organized under Washington law.

If the entity was organized elsewhere, it is a foreign entity. The entity’s organizational documents and filings with the Washington Secretary of State will state whether the entity is domestic or foreign.

ITEM D _________________________________

Type/print the state where Bidder’s entity (e.g., corporation, LLC, LLP) is formed.

If Bidder is a sole proprietorship (see Item C, above), type/print ‘N/A.’

If Bidder is an entity (see Item C, above), type/print ‘Washington’ if the corporation, LC, or LLP is domestic or the name of the applicable state if foreign (i.e., a state other than Washington).

State of Formation for Bidder’s Business

Entity:

EXHIBIT A – BIDDER’S CERTIFICATION (ENTERPRISE) PAGE 3

ITEM E

State whether Bidder has been doing business under another name during the five-year time period prior to the posting date of this Competitive Solicitation:

Check applicable box.

Bidder Doing

Business Under

Another Name:

☐ Bidder has NOT done business under another name

☐ Bidder HAS done business under another name*

*If Bidder HAS done business under another name, provide the business name(s) and address(es):

Business Name: ___________________________________ Address: ___________________________________

ITEM F Does Bidder have a Registration Number/Unified Business Identifier (“UBI”) Number issued by the State of Washington*?

*UBI Numbers are issued by either the Washington Secretary of State (for out of state businesses) or the Washington State Department of Revenue (for Washington businesses) Check applicable box.

Yes No If yes, provide Bidder’s nine-digit UBI Number: ___ ___ ___ If no, state whether Bidder promptly will obtain a UBI Number if Bidder is designated as an Apparent Successful Bidder:

Yes No Note: To be eligible for a Contract award, Bidders must have a UBI Number.

UBI Number:

ITEM G ___________________

Type/print Bidder’s Taxpayer Identification Number* (“TIN”).

*Bidder’s TIN will be either a number issued by the U.S. Internal Revenue Service (e.g., Employer Identification Number, Federal Tax Identification Number) or a number issued by the U.S. Social Security Administration (i.e., Bidder’s Social Security Number (“SSN”)). If Bidder’s TIN is a SSN, do NOT provide the SSN; simply state ‘TIN is Bidder’s SSN.’

Bidder’s Taxpayer

Identification Number:

ITEM H Is Bidder registered in Washington’s Electronic Business Solution (WEBS)?

Check applicable box.

Yes No If yes, Bidder must ensure that Bidder’s WEBS information is correct prior to submitting a Bid.

If no, state whether Bidder will register in WEBS if designated as an Apparent Successful Bidder:

Yes No Note: To be eligible for a Contract award, Bidders must register in WEBS prior to Contract Award.

WEBS

Registration:

https://des.wa.gov/sell/how-work-state/register-bid-opportunities

EXHIBIT A – BIDDER’S CERTIFICATION (ENTERPRISE) PAGE 4

ITEM I For purposes of bid clarification, if applicable, Bidder designates the following as Bidder’s authorized representative:

Type/print contact information for Bidder’s authorized representative.

Name:

Email:

Phone:

Bidder Contact for

Bid Clarification:

Bidders must provide the information identified in the table below which will be used by

Enterprise Services if Bidder is awarded a Contract:

BIDDER’S INFORMATION TO BE PROVIDED BY BIDDER

Designated Contract Administrator:

Name:

Email:

Phone:

Personnel for Contract Sales Reporting:

Contract Sales Reporting Representative:

Name:

Email:

Phone:

Alternate Contract Sales Reporting Representative:

Name:

Email:

Phone:

Personnel for Vendor Management Fee

Matters:

Contract Vendor Management Fee(“VMF”) Representative:

Name:

Email:

Phone:

Alternate VMF Representative:

Name:

Email:

Phone:

Contact Information for Enterprise Services to send

VMF invoices:

Bidder name:

Attn:

Address:

City/State/Zip:

Email:

Contact Information for legal notices:

Bidder name:

Attn:

Address:

City/State/Zip:

Email:

EXHIBIT A – BIDDER’S CERTIFICATION (ENTERPRISE) PAGE 5

BIDDER’S INFORMATION TO BE PROVIDED BY BIDDER

Contract Signature Authority:

If Bidder is awarded a Contract, the following individual will sign the Contract on behalf of Bidder:

Name:

Title:

BIDDER CERTIFICATIONS

1. UNDERSTANDING. Bidder certifies that Bidder has read, thoroughly examined, and fully understands all of the provisions in the above-referenced Competitive Solicitation (including all exhibits) and the terms and conditions of the Contract and any amendments or clarifications to the above-referenced Competitive Solicitation and agrees to abide by the same.