006-23 Addendum No. 3 Fresh Produce.pdf

ADD_V2_20230131

ADDENDUM NO. 3

CONTRACT NUMBER ADDENDUM NO. 3

ISSUED BY:

PRINCE GEORGE’S COUNTY PUBLIC

SCHOOLS

OFFICE OF PURCHASING AND

SUPPLY

13300 OLD MARLBORO PIKE

ROOM 20

UPPER MARLBORO,

MARYLAND 20772-9983

Date of this Addendum:

February 10, 2023

No. of Pages: 4 (Plus Attachment)

Bid Submission Date:

February 17, 2023

(11:00 AM) EST

IFB No.: PUR-006-23

IFB Issuance Date:

December 15, 2022

TITLE: Fresh Produce

TO ALL PROSPECTIVE OFFERORS AND OTHER RECIPIENTS OF SOLICITATION DOCUMENTS

This Addendum is hereby made a part of the Contract Document which will be the basis of a Contract.

This Addendum is issued to modify the original Solicitation Documents issued December 15, 2022.

Prospective Offerors are requested to attach this Addendum to your Contract Documents. Receipt of this Addendum must be acknowledged in the Proposal Document (see Appendix G). Failure to do so may subject the Offerors disqualification.

THE PURPOSE OF THIS ADDENDUM IS TO:

A. Extend the deadline date for bid submissions to: February 17, 2023, at 11:00 a.m. EST

B. Provide Responses to questions:

Questions and Responses

1. Could you provide the current Fresh Produce bid or the awarded contract information for Prince George’s County Public Schools?

Answer: The current vendor is Bowie Produce. Please see attached pricing. Estimated contract value $4,000,000.

2. I am submitting as an MBE and the Prime Contractor. Which forms of the MBE are required?

Answer: Please complete and submit Attachment 1 and Appendix H. See below link:

https://www.pgcps.org/offices/general-counsel/administrative-procedures/3000---business--non-instructional-operations/ap-3325---minority-business-enterprise-procurement-procedures https://www.pgcps.org/offices/general-counsel/administrative-procedures/3000---business--non-instructional-operations/ap-3325---minority-business-enterprise-procurement-procedures https://www.pgcps.org/offices/general-counsel/administrative-procedures/3000---business--non-instructional-operations/ap-3325---minority-business-enterprise-procurement-procedures

3. On the Excel spreadsheet, Group A-B Market, please provide clarification for column h (total cost (flat mark up fee + Baltimore Terminal Prices as of 06/12/18). Do you want our cost + the published Baltimore Terminal pricing as of date? If our cost is greater than Baltimore Terminal cost, are we only permitted to charge the Baltimore Terminal pricing? Does column h (Group A-B Market) include estimated usage provided multiplied by our mark-up fee plus cost?

Answer: Yes, provide distributor cost plus Baltimore Terminal Prices as of date January 23, 2023.

4. D19 on pre-cut -1/4 inch small red potato – do you want diced or sliced? skin on or off?

Answer: Description should be Red Potato, Small, Pre-Cut ¼” Diced, with skin.

5. Is this one day a week delivery?

Answer: Delivery at least one (1) day per week to each school location.

6. What is the average usage per delivery?

Answer: Depends on the school and the participation. High schools and middle schools tend to order more produce.

7. What is the estimated total value of the bid?

Answer: Please see Question and Response No. 1.

8. Is there an Act of God clause? The industry utilized “Act of God” clauses this year due to extreme weather conditions.

Answer: Please see IFB, Part VI- Appendices – Section 11(c) – Amendments and Reservations in the solicitation.

9. If prices escalate for a period of time are we to provide documentation and adjust fixed pricing for that period of time?

Answer: In accordance with Section 21.0, prices shall remain firm for one (1) year, the initial term of the agreement. Further, in accordance with Section 22.0, Item No. D. Price adjustments from the contractor/producer/processor/manufacturer for any/all items may be considered at renewal. The request is subject to approval by the Contracting Officer. The request must be submitted in writing at least ninety (90) days prior to the renewal term and shall be accompanied by supporting documentation.

10. For the USDA Commodity, what is the volume and is it the same day as the other delivery?

Answer: Estimated Annual Usage is 23,000 cases of product using USDA Foods. These items are ordered by the sites per usual with their regular delivery.

11. We are going to use multiple labels from multiple origins. How do you want us to put on the bid for that? Maybe multiple?

Answer: List the labels and origins per item description.

12. If a pack size isn’t exactly what their using for example if a baby carrot is 100/2.6 ounce but they are asking for 100/2.5 ounce is that okay? Different brand/labels go between these 2 sizes.

Answer: The amount per serving (in each bag) needs to equal ½ cup Fruit or Vegetable serving according to NSLP and Food Buying Guide. Link to Food Buying Guide:

https://www.fns.usda.gov/tn/food-buying-guide-for-child-nutrition- programs.

13. When does the contract begin and end. Please clarify: Duration of Bid states “A bid submitted in response to this solicitation is binding upon the bidder and is considered irrevocable for a minimum of 120 days following the closing date for receipt of initial bids.”

Answer: Duration of Bid relates to Pre-Award phase of the solicitation.

Provision for Price Adjustment states “The Awarded Vendor agrees that for unit price contracts (Group D and E) prices shall remain firm for 365 days. If the price is increased after 365 days, the unit price may be increased only upon approval of a written request to the Purchasing Department and the Director or FNS or designee.”

Answer: This section refers to the Awarded vendor’s contract price required to remain firm for the initial contract term. The initial contract term will be from contract award through June 30, 2024, with one (1) year renewals commencing on July 1 of each year.

So my question is am I locking in price with PGCPS for 120 days or 365 days? There have been instances with mother nature that makes prices go up. What in that situation how do we lock in price?

Answer: Vendors are required to ensure that the proposed bid price remains firm for a minimum of 120 days based on the closing date of the solicitation. Should the vendor win the bid, the awardee is then expected to lock in the bid price for [one (1) year/365 days] based on the initial contract term indicated in the contract award notice. It is anticipated that the award will take place in March 2023.

14. The USDA Value Pass Through and the USDA Donated Foods programs, questions:

a. Where are the products stored?

Answer: The product should be stored under refrigeration.

b. How does the vendor obtain the products?

Answer: The prospective vendor will order from the manufacturer.

c. What are the products?

Answer: Product lists are subject to changes, but at this time, the USDA Foods item are individually wrapped sliced apples.

d. Does the vendor need to store the products, if so for how long?

Answer: The prospective vendor orders the quantity needed for the menus.

e. Are the products shelf stable?

Answer: The product using USDA Foods for this solicitation is refrigerated.

f. Do any of the products require refrigeration or are any frozen?

Answer: Yes, refrigeration.

15. How do we handle the pack size variance when pricing the Fixed Price items.

Answer: PGCPS has a contracted price with the approved USDA Foods processing manufacturer. The Fixed Price should remain the same. Any changes, would result in amending the contract.

16. For the bid submission, we are required to submit our response on the eMaryland site, delivery 1 original hard copy plus 1 copy, and 1 USB drive with all information. Is this correct?

Answer: Yes

17. My company, is a Prince George's Co. certified MBE as well as CBSB food distributor. We are also certified as a MBE, DBE and SBE by MDOT. We would love to partner with the potential prime contractor as a county based and minority food distributor. We have experience delivering fresh produce and currently are the selected minority food distributor for the Maryland DOC contract for fresh produce.

Answer: Potential bidders may include:

Teddy Bear Fresh Produce Food Service Contracting Easton MD Greenbelt, MD

Seashore Fruit and Produce Keany Produce Vineland, NJ Landover, MD

Sudano’s Produce Eastern Foods Hanover, MD Laurel, MD

Bowie Produce Bowie, MD

END OF ADDENDUM NO. 3

Serving the Baltimore-Washington Area since 1984 www.bowieproduce.com

301-583-7500

P.G. COUNTY PUBLIC SCHOOLS

FOOD 8 NUTRITION SERVICES

SUITLAND, MD 20746

a a E :

Item Description Price Item Description Price ‘PLOO10 APPLES, RED DELICIOUS - 125CT CASE 36.75 PEAROO10 PEARS, D'ANJOU/BARTLETT 120/135 CASE 49.55 ‘PLO120 APPLES, FUJI - 125CT CASE 36.75 PEPP0010 PEPPERS, GREEN MEDIUM - 1-1/9 EACH 1.25 'PPLO160 APPLES, GALA - 125CT CASE 36.75 PINEO010 PINEAPPLES, GOLDEN - 5/6 COUNT _ CASE 18.75 'PPLO270 =APPLES, GOLDEN DELICIOUS - 125CT CASE 39.35 PLUMO0010 PLUMS, BLACK - CASE CASE 45.75 PLO300 APPLES, GRANNY SMITH - 125CT CASE 39.75 POTA0180 POTATOES, RED 1/8 CUT - 20LB CASE 30.00 PLO750 = APPLES, SLICED - 100/20z CASE 28.50 RADI0020 RADISHES, RED CELLO - 30/6 OZ EACH 0.75 NA0050 BANANAS, PETITE - 150CT CASE 27.75 SALS0020 SALSA, PICCO de GALLO-6/1LB CASE 18.50 0C0030 BROCCOLI, FLORETTES - 4/3LB EACH 7.25 SPINO020 SPINACH, DESTEMMED - 4/2.5LB CASE 23.75 0C0030 BROCCOLI, FLORETTES - 4/3LB CASE 28.35 SPINO020 SPINACH, DESTEMMED - 4/2.5LB EACH 6.25 BB0020 CABBAGE, GREEN SHREDDED - 4/5LB CASE 21.50 STRA0050 STRAWBERRIES, CAL/FLA/DOM 8-1LB CASE 39.50 BBO0O20 CABBAGE, GREEN SHREDDED - 4/5LB EACH 5.75 STRAO0S50 STRAWBERRIES, CAL/FLA/DOM 8-1LB EACH 5.25 BB0O70 CABBAGE, RED SHREDDED -4/5LB EACH 9.50 TANGO010 TANGERINES 120 COUNT - CASE CASE 41.50 NTOO10 CANTALOUPES - 12-15 COUNT EACH 2.50 TOMA0040 TOMATOES, 5x6/60 COUNT LAYER CASE 29.50 NT0010 CANTALOUPES - 12-15 COUNT CASE 29.55 TOMA0050 TOMATOES, GRAPE - CASE CASE 19.75 RROO20 CARROTS, CARROTINI 1.60z (*200CT*) CASE 32.75 TOMA0050 TOMATOES, GRAPE - CASE EACH 1.85

RRO0O80 CARROTS, STICKS - 4/5LB EACH 8.50 WATE0010 WATERMELON, RED CASE 14.25

2ROO80 CARROTS, STICKS - 4/5LB CASE 34.50

JLOO020 CAULIFLOWER, FLORETTES -2/3LB EACH 14.50

JLO020 CAULIFLOWER, FLORETTES - 2/3LB CASE 28.50

-E0050 CELERY, STICKS - 4/5LB EACH 10.50

-E0050 CELERY, STICKS - 4/5LB CASE 40.00

2N0130 CORN, YELLOW SHUCKD&HALVD - CASE 38.35

2U0020 CUCUMBERS, SELECT - 1-1/9 BUSHEL EACH 1.00

>U0030 CUCUMBERS, SELECT-24 COUNT CASE 15.65

10040 FAJITA MIX, PGCPS - 4/5LB EACH 13.75

10040 FAJITA MIX, PGCPS - 4/5LB CASE 53.00

210040 GARLIC, CHOPPED 6/320z - CASE EACH 4.95

\P0010 GRAPES, RED SEEDLESS - CASE LB 2.35

1¡PO010 GRAPES, RED SEEDLESS - CASE CASE 39.65

‘B0100 HERBS, CILANTRO - CASE BUNCH 0.75

i1E0010 HONEYDEWS - 4-6 COUNT CASE 28.85

1£0010 HONEYDEWS - 4-6 COUNT EACH 6.75

E0020 GREENS, KALE BUNCHED - CASE CASE 21.85

£0020 GREENS, KALE BUNCHED - CASE BUNCH 1.55

f0040 ~=LETTUCE, ICEBERG - 24 COUNT EACH 1.85

F0040 = LETTUCE, ICEBERG - 24 COUNT CASE 30.50

T0060 = LETTUCE, GREEN LEAF - 24 COUNT EACH 1.55

0060 = LETTUCE, GREEN LEAF -24 COUNT CASE 27.75

0080 = LETTUCE, SHREDDED - 4/5LB CASE 19.75

“0080 ~=LETTUCE, SHREDDED - 4/5LB EACH 5.00

0610 LETTUCE, ROM/ICE 60/30 BLEND - CASE 20.75

0610 ~LETTUCE, ROM/ICE 60/30 BLEND - EACH 5.25

0010 LIMES, 48-54CT - CASE EACH 0.50

T0010 NECTARINES, CASE CASE 38.00

10010 ONIONS, YELLOW JUMBO - 50LB LB 0.75

N0130 ORANGES, US #1 FANCY 138 COUNT CASE 41.30

30030 PARSLEY, CURLY - CASE EACH 1.00

20020 PEACHES, LOOSE PACK - CASE CASE 41.30