Vehicle Specification Worksheets Summary

This is a Vehicle Specification Worksheet document issued by the Iowa Department of Administrative Services Fleet Services as part of Request for Bids (RFB) 005-RFB-2444-2026. The procurement seeks qualified Iowa-based car dealerships to supply five vehicles for the state fleet: one 2026 compact four-door front-wheel-drive sedan (SED 3, KIA K4 or equivalent), one compact four-door front-wheel-drive hybrid SUV (HEV 1, KIA Sportage or equivalent), one mid-size four-door front-wheel-drive hybrid SUV (HEV 2, KIA Sorento or equivalent), one mid-size four-door all-wheel-drive hybrid SUV (HEV 3, KIA Sorento or equivalent), and one full-size four-door all-wheel-drive hybrid SUV (HEV 5, KIA Carnival or equivalent). The solicitation opened January 23, 2026, with bids due February 6, 2026, at 12:00 PM CST. The contract commences upon award and terminates September 30, 2026, with an option for one annual renewal at the state's sole discretion. Dealers must submit completed Vehicle Specification Worksheets in Excel format along with an RFB Criteria document, with pricing entered in designated yellow-highlighted fields for final price submission.

Pricing is submitted on a per-vehicle basis with dealers able to specify base vehicle prices, optional feature costs, and per-mile delivery charges to any location within Iowa or to the Department of Administrative Services in Des Moines. Dealers may offer discount percentages off manufacturer's suggested retail price for options costing $3,000 or less, excluding engine and powertrain options. Payment terms allow the state sixty days to process invoices per Iowa Code 8A.514, with additional discounts available for thirty-day payment. Shipping must be FOB Destination with freight prepaid. An administrative fee of $100.00 per sale must be paid quarterly to the Iowa Department of Administrative Services. Bidders must submit quarterly sales reports in Microsoft Excel format detailing all transactions, including sale dates, customer information, product descriptions, SKU numbers, quantities, invoice numbers, and pricing. The resulting contract will be available to all state agencies. No specific budget amount or award value is provided in the documentation.