00490_Addendum No 1_274-LVR1.pdf

Raleigh Water 00490-1-1 Addendum No. 1

LARGE DIAMETER VALVE REPLACEMENTS

CITY OF RALEIGH

RALEIGH, NORTH CAROLINA

SUBJECT: ADDENDUM NO. 1 MAY 14, 2025

To the Plans and Specifications for:

Large Diameter Valve Replacements Raleigh, N.C.

To: PROSPECTIVE BIDDERS AND OTHER CONCERNED PARTIES

This ADDENDUM forms a part of the Contract Documents and modifies the original Bidding Documents as noted below. Bidders shall acknowledge receipt of the ADDENDUM in the space provided on the Bid Form. Failure to do so may subject the Bidder to Disqualification.

A. General Clarifications

1. The pre-bid meeting minutes are attached. The pre-bid meeting minutes are provided for Bidder information only and are not part of the Contract Documents. Any discrepancies between the meeting minutes and the Contract Documents shall be resolved in favor of the Contract Documents.

2. Bidder questions received via email are documented in no particular order below, beginning with Q#. Responses are provided below each question beginning with A#.

Q1. How will unforeseen conditions be handled?

A1. The Contractor shall handle unforeseen conditions in accordance with the Contract Documents, typically as defined in the General and Supplementary Conditions of the Construction Contract. Please take special note of Paragraph 5.04 of the General Conditions for Differing Subsurface or Physical Conditions.

Q2. Who is responsible for the cost and coordination associated with existing utility relocations?

A2. Underground Facilities are the responsibility of the Contractor, and are included in the Contract Price, to the extent as defined in in Paragraph 5.05 of the General Conditions, and its amendment(s) in the Supplementary Conditions along with General Notes #4, #9, #21, & #24 on Dwg G1 of the Construction Drawings.

Q3. Regarding subsurface conditions, is the site classified or unclassified?

A3. The Contractor shall consider the excavation unclassified.

Q4. Can you please provide a list of plan holders?

A4. The planholders list is available via the Accent Imaging plan room website at www.planscope.com and must be obtained there per the Advertisement for Bids.

Q5. Is there a Geotechnical Report provided?

A5. No geotechnical investigation was performed as part of this project. It shall be at the Bidder’s discretion to include geotechnical investigations as incidental to their Work based on site investigations and the provided Contract Documents.

Raleigh Water 00490-1-2 Addendum No. 1

Q6. Are fittings required to be domestic or are imports acceptable?

A6. Domestic fittings are not required.

Q7. Is there a designated lay down yard?

A7. There are no specified lay down yards, staging areas, or easement acquisition provided by the Owner. Work is generally within existing City or NCDOT rights-of-way. In accordance with Section 01 11 00, Summary of Work 10.7 C; Section 00200, Instructions to Bidders, Article 6 of the Contract Documents, the Contractor shall provide his own staging area as necessary for his work.

Q8. Where clearing and grubbing is required, is the Contractor to completely remove and dispose of all stumps in site LOD or can stumps be grinded to 2”-3” below grade?

A8. There are no anticipated tree impacts. If Bidder requires further clarification, please provide specifics on the location(s) of suspected tree impacts for Engineer and Owner to evaluate and respond.

Q9. Please provide clarification regarding how you would like the Contractor to address current and potential tariffs on imported materials?

A9. Contractor shall incorporate all costs associated with equipment and materials into their Bid, in accordance with the Contract Documents. See Article 7 of the General Conditions, as amended by the Supplementary Conditions.

Q10. #3 of the General Notes on Sheet G1 of the Construction Drawings states the Contractor is responsible for coordinating with Duke energy and any costs associated with holding a power pole. We request that an allowance be established for this as a pay item.

A10. The work associated with holding power poles and coordinating with Duke Energy shall be considered incidental and an allowance will not be added to the Contract Documents.

Q11. #27 of the General Notes on Sheet G1 of the Construction Drawings references the Contractor shall provide whatever is needed to keep existing services in operation. Are these areas called out on the drawings?

A11. Yes, work to facilitate isolations, existing services that must remain active, temporary water system services areas and associated sequencing are included on Dwgs C1, C2, C3, & C7 of the Construction Drawings.

Q12. #32 of the General Notes on Sheet G1 of the Construction Drawings indicates to provide ADA compliant sidewalk where applicable, is this called out on the drawings?

A12. Applicable ADA compliant pedestrian detours are included in the Transportation Management Plan provided with the Construction Drawings.

Q13. #2 and #4 of the Right of Way Obstruction Notes on Sheet G1 of the Construction Drawings references specific permits related to this project. What, if any, are the costs associated with those permits of which the Contractor would be responsible?

A13. Permit fees shall be waived for City of Raleigh maintenance project Right-of-Way permits. Any costs incurred for inspections and/or operations outside of the Contract Document requirements will be the responsibility of the Contractor.

Raleigh Water 00490-1-3 Addendum No. 1

Q14. #8 of the Standard Utility Notes on Sheet G1 of the Construction Drawings references the requirement of PRV’s to services over 80 psi. How many services will have this requirement for this project?

A14. There are no new services associated with this project. The Contractor shall review Specification Section 01 51 42 - Temporary Water Service, Construction Drawings, and perform in-field investigations as required to identify pressure reduction/regulation needed for temporary service requirements to existing connections.

Q15. #9 of the Standard Utility Notes on Sheet G1 of the Construction Drawings references NCDWQ, USACE, and FEMA permits. Are any of these permits required for this project and if so, what are the costs associated with obtaining those permits?

A15. These permits are not required for this scope of work

Q16. Pertaining to SC-7.09.A, what permanent connections for “utility owners” are the responsibility of the Contractor and what are those anticipated costs?

A16. No permanent connections for utility owners are anticipated for this scope of work.

Q17. Pertaining to 7.19 of the General Conditions, are there any professional design services for this contract that would be the responsibility of the Contractor?

A17. It is the Bidders responsibility to review the scope of work and familiarize themselves with the Contract Documents to evaluate where additional professional design services may be necessary and required. Often they are dependent on various factors, an example of this is trenching/shoring designs.

Q18. Will there be any Owner Represented Contractors on or adjacent to this project site?

A18. Please clarify who may be designated as an “Owner Represented Contractors”. City of Raleigh representatives associated with this Work may be present throughout Construction for inspection of daily construction activities and planned inspections as well as to perform system operation functions, among other functions.

Q19. SC13.01.C.1 excludes Project Management from the Cost of Work. We request that this supplemental condition be removed as Project Management is crucial to project success.

A19. This provision within the Supplemental Condition for this Contract only applies to Allowances and adjustments in the Contract Price by Change Order, Change Proposal, Claim, or set-off. The Owner does not agree to removing this condition from the Contract Documents.

Q20. Pertaining to SC-14.02.B, What inspections and testing costs, over and above what the Owner is responsible for, are the responsibility of the Contractor?

A20. It is the Contractor's responsibility to review the Contract Documents to ensure compliance with all testing and inspections required and their associated costs as laid out in the Contract Documents and associated reference standards and manuals. Please clarify if any testing, inspections, or their associated costs are unclear within the Contract Documents.

Raleigh Water 00490-1-4 Addendum No. 1

Q21. We request SC-15.01.D.1 be removed. Owner pay application review/ approval time of 30 days pushes total pay application turn-around to 40 days when including the Engineer’s 10 day window. This seems excessive and we feel something than 30 days for the Owner would be more appropriate?

A21. The referenced supplementary condition will not be removed or revised.

Q22. Section 01 35 13 Specific Project Requirements, Line E.2 states the Contractor will be responsible for all costs of NCDOT inspection billed to the Owner due to Contractor not meeting the requirements of the Contract Documents. What is the value of these potential costs?

A22. The expectation is for the Contractor to meet the requirements of the Contract Documents.

Q23. Can additional insertion valves and temporary taps be made to the existing main along Bilyeu Street to connect an above or below ground level water bypass?

A23. Work shall be in accordance with Section 01 51 42 - Temporary Water Service, and ultimately the approved Temporary Water System Plan. All costs are incidental to the Lump Sum price for the Temporary Water System.

Q24. Are there any limitations to the number of work locations that can be worked in at any given time??

A24. It is the City’s intention to support the work to be performed as expeditiously as possible. In accordance with the Contract Documents and Pre-Bid Meeting discussion, areas of work can be performed simultaneously with approval by the Owner. This approval will be subject to factors including, but not limited to, staff availability and operational needs of the public water system as a whole.

Q25. Are any existing traffic loops expected to be encountered with utility work or pavement repair operations?

A25. Yes. Bidder shall become familiar with work near signalized intersections.

Q26. Can the 20” & 36” thrust collars on either side of the proposed valve be combined to into one collar, or are two independent thrust collars necessary on either side of the valve, totaling four collars?

A26. Two independent collars are necessary on both installations, totaling four collars.

See Detail W-8 on Dwg D1 of the Construction Drawings.

Q27. Will disinfecting and sampling be required at the proposed valve replacement locations?

A27. Yes.

Q28. Can night work be performed between 7 pm & 6 am, Monday through Friday?

A28. All work shall be performed in accordance with work hours defined by the Transportation Management Plan included with the Construction Drawings and associated ICT’s included in the Contract Documents. Work not impacting transportation shall be performed during regular working hours in accordance with the General and Supplementary Conditions.

CJS Conveyance, PLLC 320 S. Academy Street, Cary, NC 27511 Page 1 of 4 919-890-3876

Minutes

Date: May 1, 2025

Location: Virtual via Microsoft Teams

Time: 10:00 AM

Project: Large Diameter Valve Replacements

City Bid No. 274-LVR1

Subject: Pre-Bid Meeting Minutes

I. Attendance

All attendees are requested to message their name, company, email address, and phone number in the Teams chats to document their attendance.

II. Project Bid Date

Sealed bids will be opened and read aloud by the Owner on Thursday, May 22, 2025, at 2:00 p.m. at the City of Raleigh Office in One Exchange Plaza, 6th Floor, Conference Room 1, Raleigh, NC 27601.

III. Bid Structure

The project is a Unit Price Bid based on the items and quantities listed in the Bid Form (Section 004100) and as further described in Section 01 22 00, Unit Prices.

The Bid consists of a Base Bid in addition to Allowances, where indicated, with the addition of three alternate bids. The Bid is considered a formal bid. The Contractor is responsible for submitting the documents outlined in the Bid Form and Bidders Checklist.

IV. Minority Business Participation Requirements:

The Owner has adopted a fifteen (15%) goal for participation by MWBE in the total value of the work for this project.

The Bidder shall identify the minority business participation it will use on the project and must provide the appropriate Affidavit(s) with its Bid. Forms are included in Section 00440. Failure to complete these forms may be grounds for rejection of the bid.

V. Project Description

The Base Bid work generally consists one 36-inch valve assembly, two 16-inch valve assemblies, two 16-inch line stops, one 16-inch valve removal including replacement with new waterline, and all associated appurtenances; removal of existing valves, piping, and appurtenances to facilitate the installations; temporary water service, along with all pavement, curb, and sidewalk repair, erosion control, and traffic control. For reference, the work is shown on Dwg C2 – Ashe at Pullen Park, Dwg C3 – Western at Pullen Park, Dwg C7 – Temporary Water Service Area; and Dwg C6 – Kilgore & Latta, as well as corresponding notes, details, and traffic management plan.

Large Diameter Valve Replacements Pre-Bid Meeting City of Raleigh

Add Alternate Bid No. 1 will generally consist of two 16-inch valve assemblies, one 8-inch valve replacement, and one 16-inch insertion valve, and all associated appurtenances, removal of existing valves, piping, and appurtenances to facilitate the installations; along with all pavement, curb, and sidewalk repair, erosion control, and traffic control. For reference, the work is shown on Dwg C1 – Gorman & Western, as well as corresponding notes, details, and traffic management plan.

Add Alternate Bid No. 2 will generally consist of one 20-inch valve assembly, one 16-inch valve removal including replacement with new waterline, and all associated appurtenances; removal of existing valves, piping, and appurtenances to facilitate the installations; along with all pavement, curb, and sidewalk repair, erosion control, and traffic control. For reference, the work is shown on Dwg C4 – Six Forks at Dublin, as well as corresponding notes, details, and traffic management plan.

Add Alternate Bid No. 3 will generally consist of one 16-inch valve assembly and all associated appurtenances; removal of existing valves, piping, and appurtenances to facilitate the installations; along with all pavement, curb, and sidewalk repair, erosion control, and traffic control. For reference, the work is shown on Dwg C5 – Hillsborough at Turner, as well as corresponding notes, details, and traffic management plan.

VI. Examination of Contract Documents and Site:

Bidder shall provide written notice to Engineer of all conflicts, errors, or discrepancies in the Contract Documents. Bidders are to contact Courtney Gamble, cgamble@cjsconveyance.com,

(919) 890-3876, if there are technical questions regarding the plans and specifications, for general bidding questions, or questions about the meaning and intent of the Bidding Documents. All questions must be submitted in writing. Only questions answered by Addenda will be binding. Questions received less than seven (7) working days prior to the date for opening of Bids may not be answered. The deadline to ensure questions are answered is 5:00 PM on Monday, May 12, 2025.

There will be no formal site visit scheduled as the majority of the project is within public rights-of-way. To request a site visit, Bidder is to contact the Raleigh Water Project Manager, Julie Parham, P.E., julie.parham@raleighnc.gov, (919) 996-4541.

VII. Construction Contract Periods and Schedules:

The Base Bid Work shall be Substantially Complete within 150 consecutive calendar days from the date of Notice to Proceed and Final Completion 180 consecutive calendar days from date of Notice to Proceed.

If the Owner awards Add Alternate No. 1, an additional 60 consecutive calendar days will be added to the Base Bid substantial and final completion periods.

If the Owner awards Add Alternate No. 2, an additional 60 consecutive calendar days will be added to the Base Bid substantial and final completion periods.

If the Owner awards Add Alternate No. 3, an additional 30 consecutive calendar days will be added to the Base Bid substantial and final completion periods

VIII. Liquidated Damages:

Liquidated damages, as described in the Contract Documents, are $1,500 per day beginning at the end of the contract period of performance for substantial completion and $1,500 per day beginning at the end of the contract period of performance for final completion.

Additionally, Liquidated Damages may be assessed by the NCDOT and the Owner where existing traffic patterns are not restored in accordance with the Traffic Management Plan, and as further described in intermediate contract times (ICT#1 and ICT#2) included following the Supplementary Conditions in the Project Manual.

IX. Bid Package Requirements

Bids shall be enclosed in a package plainly marked with Project Title, City Bid Number, and Name & Address of Bidder.

If Bid is sent by registered mail, air/ground special delivery, or express delivery, the sealed Bid package, marked as indicated above, shall be enclosed in a second additional sealed envelope similarly marked and addressed as follows:

BID ENCLOSED

Julie Parham, P.E.

Raleigh Water One Exchange Plaza P.O. Box 590 Raleigh, NC 27601

Mark the envelope with the Project title in the lower left-hand corner. We recommend bids that are mailed be received 24 hours before the bid due date so as to avoid a conflict. If the Bidder chooses delivery of the Bid by means other than in person, neither the City of Raleigh nor the Engineer assumes responsibility for delivery to the Bid opening.

X. Permits and Encroachments:

This work is considered maintenance of existing water infrastructure. As such, this work did not require standalone permits or encroachments for the work in NCDOT and City rights-of-way. The contractor is responsible for performing work in accordance with City, NCDOT, and NCDEQ standards.

XI. Project Specific Items:

A. This project is the first of a large-diameter valve replacement initiative for the critical 16-inch and larger valves in Raleigh Water’s distribution system.

B. Close coordination with Raleigh Water staff will be required for scheduling operations staff for the isolations and inspections staff for the weekend work.

C. Traffic management is a schedule driver for many of the work areas; the Contractor shall familiarize themselves with all components of the traffic management requirements in the Drawings and Project Manual.

D. The Western at Pullen Park and Ashe at Pullen Park work shall be performed together supported by the Temporary Water Service Area work. The Contractor will be required to provide temporary water service as described to facilitate the work and line stops are required to ensure the Governor Morehead School for the Blind does not lose service during the work.

E. Other areas of work can be performed together at the approval of the Owner.

XII. Miscellaneous Items:

A. The City of Raleigh anticipates the award of the Contract in July 2025 and a Notice to Proceed in August 2025.

B. Raleigh Water will provide Construction Administration and Observation Services during the Construction Contract, with assistance as needed from CJS Conveyance.

C. It is the Contractor’s responsibility to prepare accurate record drawing information per the requirements of the specifications including redlined drawings and providing surveyed “as-builts”.

XIII. Comments and Bidder Questions

Comments:

Owner recognizes there are potential conflicts with another local bid and urges contractors to reach out and identify if they have a conflict. The Owner will consider the schedule of the bid open to promote receipt of competitive bids.

Bidder Questions:

Q1: What is the anticipated Notice to Proceed for this project?

A1: Goal is August 2025.

Q2: How flexible is the start date for this project?

A2: Owner is eager to proceed with this critical work. Contract times commence to run within 30 days of the Effective Date of the Agreement, unless there is mutual consent of the parties to the Contract.

CJS Conveyance, PLLC Page 1 of 1 320 S. Academy Street, Cary, NC 27511 919-890-3876

Meeting Attendance List

Project: Large Diameter Valve Replacements

City Bid No. 274-LVR1

Meeting Title: Virtual Pre-Bid Conference

Date and Time: Thursday, May 1, 2025, 10:00 AM

Hosted By: City of Raleigh (Owner), CJS Conveyance (Engineer)

Attendee List

Name Company Email Attendance Confirmed?

Julie Parham City of Raleigh Julie.parham@raleighnc.gov Y Courtney Gamble CJS Conveyance cgamgle@cjsconveyance.com Y

Zachary Robertson Axis Utility zrobertson@axisutility.com Y Dustin Downie Pipeline Utilities ddownie@pui-nc.com Y

Omar Urias Moffat Pipe, Inc. bids@moffatpipe.com Y Tim Hogan JF Wilkerson tim@jfwilkerson.com Y

Bryan Hooker Carolina Civilworks Inc. bhooker@carolinacivilworks.com Y mailto:cgamgle@cjsconveyance.com mailto:zrobertson@axisutility.com mailto:ddownie@pui-nc.com mailto:bids@moffatpipe.com mailto:tim@jfwilkerson.com mailto:bhooker@carolinacivilworks.com