0046 -SSJ - Robertson 1_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 583-23-4-597-0046

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 10 located at 260

E University Avenue, Cincinnati, OH 45219-2356, in support of VISN 10, Richard L. Roudebush (RLR) VA Medical Center (VAMC), 1481 West 10th Street, Indianapolis, IN 46202-2803. 2237 #: 583-23-4- 597-0046

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The RLR VAMC is requesting a comprehensive procurement and installation of replacement Avigilon Network Video Recorders (NVR) at its Domicilary and Cold Springs CBOC locations. The following equipment/service are requested for each location:

• VAMC Domiciliary, 9045 E 59th Street, Indianapolis, IN 46216-1030 o Avigilon 24TB 2U Rack Mounted Standard NVR -- NVR5-STD-24TB-S19 – Quantity of 1 o Installation/Labor Cost – Quantity of 1

• VAMC Cold Springs CBOC, 2669 Cold Springs Road, Building 7, Indianapolis, IN 46222-2294 o Avigilon 96TB Premium 2U Rack Mount NVR -- NVR5-PRM-96TB-S19-NA – Quantity of 1 o Installation/Labor Cost – Quantity of 1

The total estimated cost is $

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The VA Domicillary is located in a leased property under Contract # VA251-15-L-0189 with Burns Development, Inc. Burns Development, Inc. maintains a service agreement (copy on file) with Central Security & Communications (CSC)(SB) to provide the installation, and monthly maintenance of the existing Avigilon camera systems (including Network Video Recorders – NVR), licenses, and IP addresses that are tied into the VA network. All security footage is recorded and stored on the NVRs. Security concerns are communicated directly with CSC and notifications are sent to the VA.

CSC has extensive prior experience with this equipment and configuration of the security system.

The OEM, Avigilon, is a large business with proprietary licensing, and does not sell to the public. CSC is verified as an Avigilon Elite Partner, and has successfully provided previous Avigilon cameras, security systems, maintenance, and replacement of those systems. CSC is the only manufacturer possessing the proprietary knowledge, security system access codes, and configuration needed to provide the labor, programming, and testing for the installation of the upgraded equipment at both https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2 facilities. The Contracting Officers has determined that the circumstances of this contract action deem only one source reasonably available. (FAR 13.106-1(b)(1)(i))

If this effort was otherwise competed, substituting for any other equipment or vendor will increase risk of configuration errors, and potential risk of damaging equipment which would subsequently result in mission stoppage and possible safety concerns. The delay in award could incur greater financial loss (economically prohibitive). An “Intent to Sole Source” will be published to the GPE on SAM.gov.

4. Description of market research conducted and results or statement why it was not conducted:

Market research queries were conducted using NAICS 334310, and keywords “Video Recorder”.

VetCert query using the same NAICS found 304 business concerns. DSBS query using the same NAICS and keywords found 4 business concerns. GSA Advantage query using the manufacturer’s part numbers found 9 business concerns.

The OEM, Avigilon, is a large business and does not sell to the public. The product is listed in the NMR Class Waiver. The VA Rules of Two cannot be met. The SBA Rule of Two was satisfied.

However, only one SB has proprietary knowledge, security system access codes, and configuration required to tie the upgraded NVRs to the VA Network.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ _08/23/2023________ Name: James Hallock Date Title: Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466