Terms_and_Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA)

STATEMENT OF WORK, TERMS AND CONDITIONS

The Rocky Mountain Region, Bureau of Indian Affairs Division of Transportation in Billings, Montana has a need for Specified Topsoil to support the BIA Transportation Program. A BPA will allow the Transportation program to order Specified Topsoil on an as needed basis commensurate to the unit price offered by the Contractor and eliminate the need for repetitive individual purchase orders.

DESCRIPTION OF AGREEMENT

The work shall consist of furnishing specified topsoil in a timely and effective manner as needed. In no case will real Government property be provided to the contractor. The contractor shall comply with all applicable Federal, State and installation Fire, Safety, Security and Environmental Protection Regulations.

The Contractor shall make available to the Contracting Officer or COR the status of any specified topsoil upon request. The contractor shall be paid for the Specified Topsoil and delivery provided. The contractor will be required to comply with all applicable environmental protection regulations.

IMPORTED TOPSOIL SPECIFICATIONS:

Furnish Topsoil meeting Section 713.05 -Topsoil, of the Montana Department of Transportation Standard Specifications for Road and Bridge Construction 2014 Edition

Topsoil provided under this contract is required to be certified by the Contractor that the material meets all requirement of Section 713.05 of the Montana Department of Transportation Standard Specifications for Road and Bridge Construction 2014 EditioN.

The contractor shall provide at least one (1) gradation test conforming to AASHTO T 88 from an AASHTO accredited laboratory that demonstrates that the material meets the requirements of Table 713-4 of Montana Department of Transportation Standard Specifications for Road and Bridge Construction 2014 Edition. Additionally the Topsoil must also be sampled and tested for conformance with Table 713-4 in accordance with MT412. This certification must be provided to the Contracting Officer before any materials are delivered.

PERMITS. The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and/or permits, and for complying with any applicable Federal, State and local laws, codes and regulations in connection with the performance work statement

PERIOD OF PERFORMANCE. The period of performance shall be for one (1) year from date of award. The delivery period begins 48 hours after start of ordering period and ends 30 days after end of ordering period

ORDERING PROTOCOL AND DELIVERY LOCATIONS:

Individual delivery orders will be issued against this BPA authorizing the contractor to deliver Specified Topsoil to the delivery location 2 miles south of Lodgepole Montana. Only after receipt of an approved BPA Call from the Contracting officer can the Contractor provide the items at the agreed upon price proposed in the quote. The contractor shall not exceed the delivery order authorization cost without prior notification to and approval of the Contracting Officer. In no case, may the total cost of all work authorizations exceed the funded delivery order without prior approval. The Contracting Office will process the procurement action and distribute the call/action to the Department and to the contractor. Once the call order is processed and approved, Agency personnel can contact and converse with the Contractor on delivery.

Specified Topsoil delivery calls shall be started as required within 5 days of receipt of delivery order from the Contracting Officer. The Contractor shall provide the COR an emergency phone number and point of contact (POC) for remedial service calls.

PURCHASE LIMITATION:

Each individual task order will be limited to 5,000 cubic yards to 15,800 cubic yards depending on funding availability.

DESIGNATED / AUTHORIZED INDIVIDUALS TO PLACE ORDERS:

Only the designated individual below will be authorized to place delivery orders against this BPA.

1. Gerald Gilbert, Supervisory Civil Engineer

2. Dana D. Wilson, Supervisory Equipment Specialist

DELIVERY TICKETS

All shipments under this agreement shall be accompanied by delivery tickets or sales slips that contain the following minimum information: 1) Name of supplier, 2) BPA Number, 3) Date of Purchase, 4) Purchase/Call number, 5) Quantity and unit price 6) Date of delivery or shipment date. The delivery times will be between 7:00 A.M.-3:30 P.M. Mountain Time.

To verify delivery of Specified Top Soil the Receiving Individual must sign and date each delivery ticket/receipt and forward the original document to the Designated Ordering Officials. All delivery locations shall be identified in each work order issued.

The Contractor shall deliver Specified Topsoil when required to the following locations:

1. Two (2) miles South of Lodgepole Montana, off of BIA Route 12.

Only after completion of each delivery order can the contractor submit an invoice in Invoice Processing Platform (IPP) (see below).

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS - INVOICE PROCESSING PLATFORM

(IPP) (April 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP)

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract the following documents are required to be submitted as an attachment to the IPP invoice [CO to edit and include the documentation required under this contract]:

INVOICE CONTENTS:

Invoices will be paid upon approval and acceptance by the Government COR. Invoices must include, as a minimum, the following information:

1. Purchase Order Number

2. Item number of deliverable

3. Description of deliverable

4. Price of deliverable

5. Quantity of deliverable

6. Date deliverable was provided to the Government for inspection https://www.ipp.gov/

The Contractor must us the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973- 3131.

mailto:ippgroup@bos.frb.org