002113 Instructions to Bidders-rev_2-8-18.pdf

SECTION 002113

INSTRUCTIONS

TO BIDDERS

02/13/18 ISSUED FOR BIDS TMP16063E

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INSTRUCTIONS TO BIDDERS

1. PROPOSALS

Sealed proposals for the work named on the title page and described in the specifications and shown by the accompanying drawings shall be delivered not later than Wednesday, February 28, 2018, at 2:00 p.m. to the School District, as indicated below. Proposals received after this time will not be opened or considered.

Proposal shall be submitted in DUPLICATE and shall be in sealed opaque envelope and hand delivered or mailed to:

The Erwin L. Davis Education Center

Genesee Intermediate School District

2413 West Maple Avenue

Flint, MI 48507-3493

Attention: Cynthia McCain, Assistant Superintendent for

Business Services and marked on the outside with the bidder's name, name of school building, name of the project, TMP Project No., and due date/time.

Proposal shall state price in both writing and figures, shall be signed personally by the bidder and by a partner or by a duly authorized officer for the corporation and shall give the bidder's business address.

A Bid Bond or certified check in the amount of 5% of the bid amount must accompany all bids in excess of $20,825.00.

Bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any member of the school board, or the

Superintendent of the school district. Bids that do not include the sworn, notarized statement of familial relationship will not be accepted.

On bids in excess of $50,000, accepted bidder will be required to furnish a satisfactory Performance Bond and a Labor and Materials Payment Bond. Each bond shall be at 100% of the accepted bid. All bonds are at the expense of the bidder. Bonds shall be executed by a surety company authorized to do business in the State of Michigan and be listed in the current Federal Register or have an A.M. Best Rating of B+ or better.

Proposal shall be based only upon the materials, construction and equipment named or described in the contract documents. Suggested alternate proposals for work other than that specified or shown will be given consideration, but are subject to the terms and requirements of Article 18 of the GENERAL CONDITIONS included with the FORM OF AGREEMENT.

Proposals submitted by telephone or fax will not be accepted.

Proposals shall be for the complete work as required by the contract documents. Furnish and install specified material. Include all labor, material, accessories and equipment for a complete and proper installation. All bidders are responsible for verifying accuracy of measurements and material required prior to submitting bids.

Contractor is responsible for storage of the material until the site is ready for installation. Material is to be wrapped and stored indoors in a well-ventilated area, protected from weather, moisture and soiling.

TO BIDDERS

02/13/18 ISSUED FOR BIDS TMP16063E

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2. BIDDING DOCUMENTS

The Bidder will receive a link for download of Bidding Documents, consisting of Bidding Requirements, Contract Forms and Conditions, Drawings and Specifications.

The Bidder may, on specific request, receive one (1) copy of Bidding Documents, consisting of Bidding Requirements, Contract Forms and Conditions, Drawings and Specifications. Drawings and Specifications remain the property of the Architect. All copies of Drawings and Specifications received for bidding purposes shall be returned in usable condition to the Architect within ten (10) days after submission of proposal.

3. TIME OF COMPLETION

The Bidder will be required to agree, if awarded a Contract, to begin work on or after the date of contract award and to complete the work on or before the contract completion date stated in the Proposal Form.

Owner building occupancy must be maintained during the construction period; coordinate work with the Owner’s occupancy requirements.

4. CONTRACTS WITH SUBCONTRACTORS

All contracts made by the successful Bidder with Subcontractors shall be covered by the terms and conditions of the Contract. The successful Bidder shall see to it that his Sub-contractors are fully informed in regard to these terms and conditions.

5. CHANGES IN THE WORK

The Bidder shall comply with the cost for changes, as stated in the Proposal Form, expressed as a percentage for changes in the work, when done by his own organization and when done by Subcontractors under his Contract. Fees shall include all charges for supervision, onsite superintendence, overhead and profit. Charges for taxes, social security payments and insurance shall be computed separately and shall not be subject to percentage fee.

6. ADDITIONAL INFORMATION

If additional information is needed by the Bidder, or if revisions in the work are to be included in the proposal, written instructions covering such items will be issued by the Architect to the Bidder, and such items shall be included in the proposal. No oral instructions or interpretations will be considered as binding on the Owner unless confirmed by an addendum.

7. VISITING THE SITE

A pre-bid meeting will be held at the jobsite on 2/15/18 (11am – start at main entrance to the MCIC)

Attendance is highly recommended.

Bidder shall visit the existing school buildings, examine and verify conditions under which their work must be conducted, before submitting proposal. Any site visits, other than the pre-bid meeting, MUST be coordinated with Karl Lang – 810-591-3312.

Submission of proposal implies that the Bidder has visited the existing school building and is conversant with all site conditions under which the work must be conducted.

8. TAXES

All proposals in original Contract work, and for all other work thereunder, shall include all applicable taxes, including social security, unemployment, and sales or use taxes, and any other taxes specifically levied on the work or on wages by local, city, state or federal government, except real property taxes on the site.

TO BIDDERS

02/13/18 ISSUED FOR BIDS TMP16063E

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Proposals shall also include all premiums, assessments and other like payments, charges and costs incidental to the work covered by the Contract Documents.

9. OWNER'S RIGHT TO REJECT BIDS

All proposal submitted shall remain firm for a period of sixty (60) days after the date specified or receipt of proposals.

The Owner reserves the right to reject any or all proposals submitted and to waive any informalities therein.

10. FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

A sworn and notarized statement disclosing any familial relationship existing between the bidder and any member of the school board, school superintendents, or chief executive must accompany each bid. A board shall not accept a bid that does not include this statement. This statement is on the proposal execution form.

11. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE FORM

A signed Certification of Compliance – Iran Economic Sanctions Act (Michigan Public Act No. 517 of 2012) must accompany each bid. A board shall not accept a bid that does not include this statement, which is on the proposal execution form.

12. CONTRACT SECURITY

Accepted Bidders shall be required to furnish satisfactory performance bond and labor and material payment bond, and all Bidders shall furnish evidence of ability to obtain such bonds in amounts each of one hundred percent (100%) of the accepted bid. Contractor will pay the cost of all bonds he required.

The bonds shall consist of performance bond as security for the faithful performance of the contract, and labor and material bond as security for the payment of all persons performing labor and furnishing materials in connection with the contract. Bonds and sureties shall be acceptable to the Owner.

However, nothing contained herein or in the general conditions relating to waivers and sworn statement in connection with payments shall make the Architect-Engineer, Construction Manager or Owner liable to the surety for adequacy of waivers and sworn statements. It shall be responsibility to the surety to determine the adequacy of the waivers and sworn statements.

**END OF SECTION**