DOUGLAS COUNTY, GEORGIA

RIGHT-OF-WAY ACQUISITION LEGAL SERVICES

P.I.# 0019889, DOUGLAS COUNTY

Invitation To Bid (ITB)

SOLICITATION NUMBER: 2026-013

Date of Issue: 4/7/2026

Closing: 5/12/2026, Time 2:00 PM (Eastern)

Single Point of Contact (SPC): Anthony Choice, Director of Procurement

Address: 8700 Hospital Drive City, State, Zip: Douglasville, GA 30134 Phone (voice): 404-920-7390 Fax: 404-920-7219 E-mail: dcpurchasing@douglascountyga.gov

Douglas County Board of Commissioners promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

V1. 3-30-26

NIGP Codes: 96866, 91868, 95387, 96149

INVITATION TO BID

Solicitation Number: 2026-013

Real Estate Services - Right-of-way Acquisition Legal Services

I. GENERAL PROJECT INFORMATION

A. Overview

The Douglas County Board of Commissioners is soliciting bids from qualified firm(s) to provide “Right-of-way Acquisition Legal Services for the Bomar Road Improvements/Lee Road Extension Project, P.I.# 0019889, Douglas County”.

This solicitation seeks to identify potential firms to provide Right of Way Acquisition Legal Services for the Scope of Services for the project/contract identified in Exhibit I. All respondents to this solicitation are subject to instructions communicated in this document and are cautioned to completely review the entire solicitation and follow instructions carefully. Douglas County reserves the right to reject any or all bids and to waive technicalities and informalities at its discretion.

Unless otherwise specified herein, capitalized terms and acronyms shall have the meanings given in Title 23, Part 710 of the Code of Federal Regulations (“CFR”), 49 CFR Part 24, or GDOT’s Right of Way Policies & Procedures Manual.

B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.

From the advertisement date of this solicitation until successful respondents are selected and the award is made official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of Douglas County including the Commissioner and Douglas County Board Members, except for the submission of questions as instructed in the ITB, or with the contact designated, or as provided by any existing work agreement(s).

For violation of this provision, Douglas County reserves the right to reject the submittal of the offending respondent.

C. Prohibition Against Collusive Bidding

Respondent shall not submit a bid that was made with a prior understanding, agreement, or connection with any corporation, firm, or individual submitting a proposal for the same project. The respondent shall submit a bid that is fair and made without collusion or fraud. Collusive bidding is a violation of state and federal law and such bidding can result in fines, prison sentences, and civil damage awards.

D. Certification

This solicitation is being conducted by Douglas County under its authority to procure services ancillary to the construction and maintenance of a public road (as defined in O.C.G.A. 32-1-3 (24)) as provided for in the Official Code of Georgia Annotated (O.C.G.A.), sections. 32-2-61 (c) and (d) (1) (D).

E. Conflict of Interest

The Contractor agrees that all work done as part of the awarded agreement will comply fully with the provisions of O.C.G.A. §§ 45-10-20 through 45-10-28 relating to Conflicts of Interest when trading with Douglas County employees and officials.

F. Americans with Disabilities Act Guidelines

Douglas County adheres to the guidelines set forth in the Americans with Disabilities Act. Suppliers should contact the appropriate individual listed as Contracting Officer at least one (1) day in advance if they require special arrangements when attending the Pre-Bid Meeting (not applicable to this ITB). The Georgia Relay Center at 1-800- 255- 0056 (TDD Only) or 1-800-255-0135 (Voice) will relay messages, in strict confidence, for the speech and hearing impaired.

G. Drug-Free Workplace

Douglas County, as policy, operates all facilities as a drug-free workplace, and requires that the labor force of the respondent be drug-free. The Drug-Free Workplace Certification is attached.

If the respondent is an individual, he or she hereby certifies that he or she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of any contract resulting from this Invitation to Bid. If the respondent is an entity other than an individual, it hereby certifies that:

A drug-free workplace will be provided for the Respondent’s employees during the performance of any contract resulting from this Invitation to Bid; and It will secure from any subcontractor hired to work in a drug-free workplace the following written certification: "As a part of the subcontracting agreement with (contractor's name), (subcontractor's name) certifies to the contractor that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph 7 of subsection B of O.C.G.A. § 50-24-3."

The respondent hereby acknowledges this requirement and asserts that the organization of the respondent adheres to such policy and practice. The respondent acknowledges that it may be required to produce certificates affirming its compliance of these requirements of drug-free workplace for duration of the agreement term, at execution, or at any time during the term of the agreement.

The respondent may be suspended, terminated, or debarred if it is determined that: The respondent has made false certification hereinabove; or

The respondent has violated such certification by failure to carry out the requirements of O.C.G.A. § 50-24.

H. Reserved

I. Scope of Services

Under the terms of the resulting Agreements, the selected consultants will provide Right-of-way Acquisition Legal Services. The anticipated scope of work for the project/contract is included in Exhibit I. Compliance with all pertinent regulations (State/Federal/Local/Industry) is required. It is the responsibility of the respondent to obtain knowledge of rules and regulations relevant to the scope of work identified herein.

J. Contract Term and Type

Douglas County anticipates one (1) contract award. Douglas County will issue a purchase order for the contract identified in Exhibit I, which will incorporate and will be attached thereto all the terms and conditions in this solicitation, to the lowest, responsive, and responsible bidding firm. The purchase order will serve as the official Notice to Proceed (NTP). It is Douglas County’s intention that the contract will remain in effect for the timeframes identified. Any modifications to the timeframes shall be modified in writing by Douglas County with a purchase change order.

II. SELECTION INFORMATION

A. Selection Process

Once the deadline for submission of a bid response has passed, all bids will be opened. Each respondent’s bid will be reviewed for responsiveness to determine if all mandatory requirements have been met. Once a respondent’s bid is determined to be responsive and responsible, the total amount of the bid will be evaluated. The award will be made to the respondent that is deemed to be the lowest responsive and responsible bid.

B. Method of Communication

All general communication of relevant information regarding this solicitation will be made via the Georgia Procurement Registry (GPR) under Douglas County Solicitation 2026-013. All firms are responsible for checking the GPR on a regular basis for updates, clarifications, and announcements. Douglas County reserves the right to communicate via electronic-mail with the primary contact listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder of this RFQ.

C. Award Conditions

This solicitation and any bid submitted in response, regardless of whether the bid is determined to be the lowest cost, is not binding upon Douglas County and does not obligate Douglas County to procure or contract for any services.

Douglas County may enter into negotiations with the apparent awardee(s) to determine if the apparent awardee(s) have the capacity, and means of delivering the scope of services in the timeframe noted.

If an agreement cannot be reached with the apparent awardee, the firm with the next lowest cost will be invited to either enter into negotiations, provide a best and final offer, or interview with Douglas County as deemed advantageous to Douglas County.

Neither Douglas County nor any party submitting a bid will be bound unless and until the bid is mutually accepted by both parties. Douglas County will issue a Notice of Award announcing the awarded bidding firm. Douglas County will issue a purchase order to the awarded firm which will represent Douglas County’s acceptance of the apparent awardee(s')’s bid(s).

III. SCHEDULE OF EVENTS

The following Schedule of Events represents Douglas County’s best estimate of the Schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. Douglas County reserves the right to adjust the Schedule as Douglas County deems necessary.

IV. SUBMITTAL OF REQUESTS FOR CLARIFICATION, QUESTIONS AND REQUESTS FOR EXTENSION

It is the responsibility of each bidding firm to examine the entire solicitation, seek clarification in writing, and review its submittals for accuracy before submitting. Once the submission deadline has passed, all submissions will be final. With the exception of clarifications pertaining to administrative information/issues Douglas County will not request clarification from any single individual bidding firm regarding their submission, but reserves the right to ask, collectively, all respondents that have submitted bids for additional information.

The deadline for submission of questions relating to the solicitation is the time and date shown in Section III – Schedule of Events. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answers will be posted to the Georgia Procurement Registry (GPR) website under this solicitation. Questions about any aspect of the solicitation including the scope of service(s), shall be submitted in writing (via e-mail) to:

dcpurchasing@douglascountyga.gov

Any bidding firm exceptions to the solicitation requirements or requests for deadline extensions must also be communicated to Douglas County via email to the Contracting Officer by the deadline to be considered. Any requests for an extension on the bid submission deadline must include the reason(s) for such a request. Douglas County reserves the right to approve or reject such requests as the County deems necessary.

Respondents are subject to the Restriction of Communication in Section I.B. from the issue date of this solicitation until a successful respondent is selected and the award is made official and announced.

V. CRITERIA FOR EVALUATION OF BIDS

In order to be evaluated and considered, the bidding firm must only utilize Attorneys who are licensed in the State of Georgia.

VI. INSTRUCTIONS FOR SUBMITTAL OF BIDS

The bid submittal must include all completed and signed exhibits in their entirety that are identified in Section IX and all completed and signed addenda. The completed and signed bid documents must be legible.

DATE TIME

a. Douglas County issues public advertisement of Solicitation 2026-013 4/7/2026 N/A

b. Deadline for submission of written questions, requests for clarification and requests for extension

4/24/2026 4:00 PM

c. Deadline for submission of bid responses 5/12/2026 2:00 PM

The bid submittal shall consist of a single electronic attachment which shall contain the completed contents of Exhibit II (1 through 4, i.e., all lists), Exhibit III, Exhibit IV, Exhibit V, and Exhibit VI in PDF format. The required exhibits must have signatures and be notarized as required.

Electronic bid instructions shall be provided by the Douglas County Procurement Department. Bids are to be submitted via BidNet. No submittals will be accepted after the time and date set for receipt as defined in Section III.

Schedule of Events above.

Upon successful receipt of the electronic submittal, the system will send a receipt confirmation e-mail to the sender. If you do not receive an email receipt confirmation for your submittal within one (1) hour of your submittal, please contact dcpurchasing@douglascountyga.gov

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. Douglas County is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of Douglas County. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award. Douglas County reserves the right, in its sole discretion, to waive any technicalities associated with this submittal if deemed in the best interest of the County.

A public bid opening will not be held by Douglas County. A bid tabulation document will be posted to the GPR once bid evaluations have been completed.

VII. PAYMENT

A Purchase Order is the contractual tool used in this agreement. The COUNTY agrees to pay CONSULTANT following approval by the COUNTY of CONSULTANT’S detailed invoice, reflecting the actual Services satisfactorily performed by CONSULTANT. CONSULTANT must submit, on a monthly basis an invoice for the Services performed in the immediately preceding month. Undisputed invoice payment will be remitted by County within 60 days of the County’s approval of invoice. Invoices must include CONSULTANT’s name; a detailed description of Services rendered, the CONSULTANT’s personnel performing the Services, the time spent performing the Services; purchase order number, and a current “remit to” address. The County may withhold or deduct payments in the event of CONSULTANT’s nonperformance or default hereunder. In addition, the County reserves the right to withhold or recoup any payment or partial payment if the CONSULTANT does not provide the agreed upon Services in an acceptable manner or otherwise violates the Contract.

VIII. TERMS AND CONDITIONS

A. Statement of Agreement

With the submission of a bid, the respondent agrees that:

1. This solicitation has been carefully examined and agrees that it is the respondent’s responsibility to submit request(s) clarification on any issues in any section of the solicitation with which the respondent disagrees or needs clarification. Further, with submission of a bid, the respondent certifies that it is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a bid, the respondent hereby certifies:

a. This bid is genuine and is not made in the interest of or on behalf of any undisclosed person, firm, or corporation.

b. That respondent has not directly or indirectly included or solicited any other respondent to put in a false or insincere bid; and,

c. That respondent has not solicited or induced any person, firm, or corporation to refrain from submitting a bid.

2. Failure to provide the required information and submittals set forth in this solicitation may result in disqualification for non-responsiveness. Douglas County reserves the right, at its discretion, to notify the respondent of a minor error, omission, or clerical mistakes to administrative information that is unrelated to the substantive content of the bid and otherwise does not directly affect the ability to fairly evaluate a bid. Administrative information is that information contained in a bid that is not evaluated during the evaluation process. Douglas County may notify the respondent that administrative information was not provided or there was an error in the information provided, and Douglas County may allow a respondent to provide an update to the administrative information submitted.

Any respondent who provides changes in addition to the information requested in the notice shall be subject to disqualification.

3. This bid may not be revoked or withdrawn after the deadline for receipt of bids and shall remain open for acceptance for a period of ninety (90) days following such time.

4. It has not submitted any substitutions nor alternate bids and if done so the bid will be considered non- responsive and will not be considered for award.

5. If selected, it shall only utilize the Agent(s) (also referred to as “Sub-contractor(s)”) prequalified in the requisite service class(es) associated with this solicitation who are listed on the respondent’s completed Bid Summary Form. Further, respondent understands that no subcontract or other arrangement with the listed Sub-contractors shall relieve it of any responsibility, obligation or liability associated with the timely performance of work and the acts and omissions of all subcontractors, agents, and employees.

B. Reserved

C. Reserved

D. Reserved

E. Reserved

F. Agents/Sub-Contractors

Agents/sub-contractors shall generally be considered any team member which is performing any service necessary to deliver the project. Agents/sub-contractors are subject to all terms and conditions in the Agreement. All restrictions, obligations and responsibilities set forth under this solicitation shall also apply to the Agents/sub-contractors. Further, any sub-contract entered into must also preserve the rights of Douglas County.

G. Non-Discrimination

Douglas County in accordance with Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d et seq.)

and 49 C.F.R Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all respondents that it will affirmatively ensure that for any contract entered into pursuant to this solicitation, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

H. Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the respondent submitting the response.

Douglas County is not obligated to any respondent to reimburse such expenses. All submittals upon receipt become the property of Douglas County. Labeling information provided in submittals as “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until a final award.

I. Right to Cancel or Change Solicitation

Douglas County reserves the right to cancel any solicitations where it is determined to be in the best interest of the County to do so. Douglas County reserves the right to increase, reduce, add, or delete any item in this solicitation as deemed necessary.

It is the responsibility of all firms interested in submitting a bid for this solicitation to routinely check the posting on the Georgia Procurement Registry for any revisions to this solicitation.

J. Substitutions, Alternates, Exceptions, and Extensions

No substitutions or alternates will be accepted for this solicitation. Any respondent submitting substitutions or alternates will be considered non-responsive and will not be considered for award.

K. Reserved

L. Insurance Coverage Requirements

The winning firm will be required to provide a certificate of insurance from insurers rated at least A- by M. Best’s and registered to do business in the State of Georgia. The certificate of insurance must list Douglas County as the certificate holder and as an additional insured under the commercial general, automobile and umbrella liability policies as follows: “Douglas County Board of Commissioners, its officers, employees and agents, 8700 Hospital Drive, Douglasville, Georgia 30134”. The policy must protect the Contractor and the County (as an additional insured) from any claims for bodily injury, property damage, or personal injury covered by the indemnification obligations set forth herein throughout the duration of the contract.

The following kinds of insurance shall be provided in the minimum amount of coverage set forth below, to cover all loss and liability for damages on account of bodily injury, including death therefrom, and injury to or destruction of property caused by or arising from any and all operations carried on and any and all work performed. Liability insurance shall be maintained as follows:

Workers Compensation (WC): Statutory coverage shall be maintained for Worker’s Compensation as required by the laws of the State of Georgia.

Bodily injury by Accident – each employee $100,000 Bodily injury by Disease – each employee $100,000 Bodily injury by Disease – policy limit $500,000

Commercial General Liability (CGL):

Each Occurrence Limit $1,000,000

Personal & Aggregate Limit $1,000,000 General Aggregate Limit $3,000,000 Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability Combined Single Limit: $1,000,000 To cover vehicles, owned, leased or rented

Sub-contractors shall maintain Commercial General Liability insurance with business automobile liability coverage with companies and limits as stated above. Douglas County shall be named as an additional insured and a copy of the policy endorsement shall be provided with the insurance certificate.

Performance of the services shall not commence until the required insurance certificates are provided, to be received by Douglas County within five (5) business days of receiving the purchase order from Douglas County.

The insurance certificate must document that the liability coverage purchased includes contractual liability coverage to insure the indemnity agreement as stated. In addition, the insurance certificate must provide the following:

A. Name, address, signature and telephone number of authorized agents.

B. Name and address of insured.

C. Name of insurance company D. Description of coverage in standard terminology.

E. Policy number, policy period and limits of liability.

F. Name and address of Douglas County as certificate holder.

G. Thirty (30) day notice of cancellation.

H. Details of any special policy exclusions.

Excess liability coverage may be used in combination with the base policy to obtain these limits.

IX. SOLICITATION EXHIBITS

The following list of Exhibits apply to this solicitation and must be submitted with the bid, with the exception of Exhibit I

- Scope of Services. All information provided on the exhibits must be legible. Failure to complete and submit the required Exhibits with bid will result in disqualification of bid response:

EXHIBIT I 1 . Scope of Services EXHIBIT I 2 . GDOT Attorney List

Complete and return each of the following with bid

EXHIBIT II 1. Bid Summary - Contact Form

2. Bid Summary – Attorney Acknowledgment Form

3. Bid Summary – Pricing List

4. Bid Summary - Pricing List Acknowledgement Form

EXHIBIT III Drug-Free Workplace Certification EXHIBIT IV Georgia Security and Immigration Compliance Act Affidavit EXHIBIT V Statement of Respondent’s Qualifications EXHIBIT VI Scrutinized Company

EXHIBIT I: Scope of Services

Description: Right of Way Acquisition Legal Services GDOT PI# 0019889, Douglas Description: South Douglas Loop Phase I – Lee Road Extension/Bomar Road Improvements Contract Period: The total project timeframe is anticipated to be 12 to 16 months

PI # # of

Parcels Deliverable Timeframe

List of Deliverables

0019889 27 1 month after NTP Title Search/Preliminary Title/Owner Verification

Within 1 month after BOC approval of each acquisition

Closing/Final Title Certificate

Within 1 month after BOC approval of each acquisition

Condemnation/Petition File/Appeal/Final Title Certificate

Within 10 business days after all parcels obtained via closing or condemnation

Final Right-of-way Certification

The above schedule is supplied as a guideline rather than a set of absolute deadlines. The County reserves the right to modify or alter the schedule as needed.

I. SCOPE OF WORK

The purpose of this solicitation is to establish a contract for Right of Way Acquisition Legal Services for Douglas County.

The services to be provided under the contract shall include Title Searches, Closings, Title Certifications, and Condemnation Services. The services listed for the contract/project may or may not be used during the duration of the project.

The Consultant shall perform the following services with the Douglas County Land Acquisition Coordinator overseeing all aspects of the Right of Way phase.

Title Search/Preliminary Title/Owner Verification: A title search involves a comprehensive, often 50-year review of public records in the Superior Court clerk's office to identify legal owners, liens, and encumbrances. A Preliminary Title Report (PTR) is required for Douglas County projects to identify owners.

Closing/Final Title Certificate: Georgia law dictates that a licensed attorney must oversee all real estate closings, ensuring expertise in land transfer and title work. The closing will finalize the transfer of property needed for the transportation project. A Final Title Certificate and a completed closing statement must accompany each deed.

Condemnation: Douglas County prefers buying property by deed, but as a last resort, may file a condemnation lawsuit in county superior court if negotiations fail, using a Declaration of Taking to gain immediate ownership. Using legal descriptions, plans, plats, appraisals, etc. supplied by the Douglas County Land Acquisition Coordinator, the Attorney shall prepare the Petition and proceed with corresponding condemnation tasks (declaration of taking, deposit estimated compensation, oversee serving the petition to the property owner, file the petition with the County superior court, list the petition in the County legal organ, receive and review appeal(s), etc.)

Final Right-of-way Certification: The final right-of-way (ROW) certification confirms all property rights, easements, and right-of-entries are acquired, and relocations are complete, ensuring compliance with federal/state laws and that all legal titles are secured, and allowing construction to begin.

A. Douglas County Responsibilities

1. Provide a Land Acquisition Manager to act as liaison and advisor.

2. Approve FMV options for processing.

3. Make available all pertinent forms that are required under this contract and any necessary revisions to the forms thereafter during the life of this contract.

4. Identify as a priority all plan revisions.

5. Process all check requests.

6. Provide Project Management Services.

7. Provide the Consultant with one set of right of way plans and provide any revised plan sheets thereafter.

8. Coordinate a Appraiser, who will provide valuation review services on the project, including providing the Acquisition Agent with an approved 532 Release, or “Estimate of Appraisal Calculation” form or “Detailed Cost Estimate” form.

9. The Douglas County Land Acquisition Coordinator shall furnish copies of any property legal descriptions, plans, plats, appraisals, contamination reports, and/or any hazardous waste reports appropriate for each parcel.

EXHIBIT I – 2

GDOT Attorney List

Douglas County prefers, but does not require, attorneys appearing on the following GDOT list:

Attorney Firm Attorney Firm

Gaba, Nicholas J., Jr. Gregory, Doyle, Calhoun & Rogers, LLC

Cooper, Devlin M. Cooper, Barton & Cooper, L.L.P.

Hungerford, Blake B. Gregory, Doyle, Calhoun & Rogers, LLC

Harris, William C. Harris & James, LLP

Bell, John W. (NEW) John W. Bell, P.C. Kennedy-Dvorak, Jacqueline Kennedy-Dvorak, PC

Hooks, G. Bardin Arnold & Hooks, LLC Calhoun, Richard W. Brock, Clay, Calhoun & Rogers, P.C.

Sowell, Gregory C. James-Bates-Brannan-Groover-LLP Gaba, Jeffrey N. Brock, Clay, Calhoun & Rogers, P.C.

Diggs, Robert W. Weiner, Yancey, Dempsey & Diggs, LLP

Rowland, Alexander M. David C. Butler Law Firm

Sapp, Anne W. Anne W. Sapp, P.C. Power, Warren R. Power, Cooper, Jaugstetter & Futch, P.C.

Dunbar, Paul H. III Capers, Dunbar, Sanders & Bellotti, LLP

Byington, William W. Cox, Byington, Corwin, Niedrach, Smith & Twyman

Hamilton, Daniel Whitener Shepard, Plunkett, Hamilton, Boudreaux, LLP

Garner, Andrew C. III McRae, Smith, Peek, Harman and Monroe, LLP

Beck, Luther H., Jr. Beck, Zwald & Associates, LLC Harman, Virginia B. McRae, Smith, Peek, Harman and Monroe, LLP

Carothers, Richard A. Carothers & Mitchell, LLC Henderson, Michele Henderson & Harris LLC

Mitchell, Thomas M. Carothers & Mitchell, LLC Hoyt, Wade III The Hoyt Firm

Samuels, Dale R. (Bubba) The Samuels Firm Hoyt, Wade IV The Hoyt Firm

Zwald, John Beck, Zwald & Associates, LLC Howard, Keenan Richard The Law Offices of Irwin B. (Bev) Evans, Attorney at Law

Erwin, William A. Powell and Erwin, P.C. Howard, Michael McMillan and Rawlings, LLP

Dyer, Robert M. Dyer & Rusbridge, P.C. Lewis, George L. Lewis Law

Basil, David A. David A. Basil, LLC Ratchford, Warren E. The Ratchford Firm

Gottschalk, William C., JD, MBA

William C. Gottschalk, J.D., Kinney, Stephen V. Gilbert, Harrell, Sumerford & Martin

PC

Tharpe, Henry C., Jr. Sponcler & Tharpe, LLC McQuigg, John Whelchel & McQuigg, LLC

Carpenter, Kenneth W. Zachary & Segraves Gohagan, Christopher R. Law Firm of Taulbee, Rushing, Snipes, Marsh & Hodgin, LLC

Levy, Kenneth L. Zachary & Segraves Baity, Catherine B. Adams, Barfield & Baity, LLP

Cottingham, Sidney L. Cottingham & Porter, P.C. Trice, J. Edward, Jr. Mallory & Trice, LLP

Butler, Charles C. Charles C. Butler, P.C. Lilly, George R. II Alexander & Vann, LLP

Jackson, Ralph Ralph N. Jackson, Esq. Sewell, Michael Clay Jr. Alexander and Vann, LLP

King, Daniel M., Jr. Daniel M. King Law Firm Shaw, Henry Thomas Alexander and Vann, LLP

Thompson, Scott B., Sr. Scott B. Thompson, Sr. P.C. Smith, James H. Alexander & Vann, LLP

Hancock, Jack (NEW) Freeman Mathis & Gary, LLP Hall, Virginia Hall Booth Smith, P.C.

Fitzgerald, Thomas L. Hulsey, Oliver & Mahar Pittman, Hank Hall, Booth, Smith, P.C.

Hatfield, Monica B Hulsey, Oliver & Mahar, LLP Smith, James B. James B. Smith Law Firm

Palmour III, James E.

(Bubba)

James E. Palmour, III, Attorney at Law

Freeman, Ronald J. Sr Johnson & Freeman, LLC

McCathran, Susan G. Susan G. McCathran, P.C. Moser, Gary L. Moser, Rose & Cox

Dubberly, Daniel B. III B. Daniel Dubberley III O'Connor, Daniel J. Law Offices of Bryant and Cook, P.C.

Steedley, Charles J. (Jody) Charles J. Steedley, P.C. Shepherd, Kristopher P. (Kip) Kip Shepherd Law Firm

Womack, Ronald R. Womack, Rodham & Ray, P.C. Snell, Ruth Keister Ruth Keister Snell Power Law, PC

Tucker Jr., R. Lee Mahaffey Pickens Tucker, LLP Jackson, Erin Conner and Jackson, P.C.

Bridges, Marcy Glover Harris & James, LLP Note: Listing maintained by Georgia Dept of Transportation.

Complete and submit each of the following forms

EXHIBIT II – 1

Bid Summary: Contact Form

EXHIBIT II – 2

Bid Summary: Attorney Acknowledgement Form

Re: Bid Summary Attorney Acknowledgement Form for 2026-013

By signing this Attorney Acknowledgement Form, I acknowledge that, as the Attorney listed below, I acknowledge and attest that:

(1) Hold a valid and active license to practice law in the State of Georgia for the requisite services listed in Exhibit I; and

(2) I agree to provide such services for the proposing firm (respondent) in accordance with the standards and guidelines set forth in this solicitation.

I affirm that all the information provided within is true and accurate. I further affirm that all acknowledgments set out herein have been made voluntarily.

Attorney Name:

Signature:

Date:

Sworn to and subscribed before me this day of , 20 .

Notary Public

My Commission Expires:

Date:

Respondent (Proposing Firm):

Authorized Contact for Proposing Firm:

(Name & Title) (Telephone) (E-mail)

Re: Bid Contact for 2026-013

EXHIBIT II – 3

Bid Summary: Pricing List

Description Unit Quantity Unit Rate Total

LEGAL SERVICES

27 Parcels

Title Search/Preliminary Title/Owner Verification Each 1 $ $

Closing/Parcel Final Title Certificate Each 1 $ $

Preparation and Filing Petition for Condemnation Each 1 $ TBD

Valuation Services Sub-Total

CONTINGENCY Unit Quantity Hourly Rate Total

Condemnation - Notice of Appeal Process Pr. Hr. TBD TBD

Note: Miscellaneous costs including recording fees, filing fees, postage, etc. shall be submitted with backup for reimbursement.

EXHIBIT II – 4

Bid Summary - Pricing List Acknowledgement Form

Douglas County Solicitation 2026-013

The undersigned, as of the date hereof, certifies that by signing and submitting this Exhibit II-4 – Bid Summary, Pricing List as part of the bid, the respondent:

I. Has carefully reviewed the solicitation in its entirety, including Exhibit I - Scope of Services and, as well as the conditions affecting the services being procured.

II. Has the ability and capacity to timely furnish all services, expertise, labor materials and technology resources called for by them for the entire scope indicated in accordance with the aforesaid documents, for the amounts indicated on this Bid Summary Form – Pricing List.

III. Has enclosed with this Exhibit II-4 – Bid Summary Form, Pricing List and will provide a copy of its W-9 and its registration with the State of Georgia’s Secretary of State’s Office Corporations Division (upon request).

If we are not registered to do business in the State of Georgia with the Georgia Secretary of State’s Office, we agree to do so prior to the execution of this Agreement.

IV. Agrees that we have not submitted substitutions or alternate bids, and that if we have our proposal will be considered non-responsive and will not be considered for award. We further agree that we have identified any and all exceptions to the solicitation and/or sample contract on a separate page, provided with this solicitation response.

V. Agrees to meet with appropriate staff of Douglas County within thirty (30) days of apparent award, for the purposes of possible execution of an Agreement, if such a meeting is requested by written order of Douglas

County.

VI. Agrees that its bid may not be revoked or withdrawn after the time set for deadline for receipt of bids/proposals set out in Section II – Schedule of Events, but shall remain open for acceptance for a period of ninety (90) days following such deadline.

VII. In case we are notified by mail, telephone, or delivery of the acceptance of this bid within ninety (90) days after the time set for the deadline for receipt of bids/proposals, we agree to execute a contract (Agreement between Consultant and Douglas County), for the services at the above stated unit rates set forth herein and at the same time to furnish and deliver to Douglas County all required documents required herein.

Submits the following requested information to Douglas County:

Legal Name of Respondent:

Street Address:

When Organized: Where Organized:

(Attach a copy of the certificate)

Number of years engaged in the business under the present firm name:

Plan of Organization (Proprietorship), (Corporation), (Partnership) The respondent has never refused to sign a contract as proposed? .Correct Incorrect

The respondent has never been declared in default on a contract? .Correct Incorrect ____

Remarks: ___________________________

Firm Name: _____________________________________

By signature below, I certify that I am the designated authorized representative for the respondent and the prices shown on this Exhibit II-4 - Bid Summary Pricing List are made in accordance with the conditions, terms and specifications of the solicitation and that any exception taken thereto may disqualify the bid.

Date: SIGNATURE:

NAME AND TITLE:

Sworn to and subscribed before me RESPONDENT (FIRM) NAME:

this day of , 20 .

My Commission Expires:

EXHIBIT III

DRUG FREE WORKPLACE CERTIFICATION

I hereby certify that I am the duly authorized representative of _________________________________ whose address is ______________________________________________ and it is also certified that:

(1) The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug-

Free Workplace Act" have been complied with in full; and

(2) A drug-free workplace will be provided for the consultant's employees during the performance of the contract; and

(3) Each sub-contractor hired to perform work shall be required to ensure that the sub-contractor's employees are provided a drug-free workplace. The following written certification shall be secured from each sub-contractor: "As part of the sub- contracting agreement with the Consultant, certifies to the Consultant that a drug-free workplace will be provided for the sub-contractor's employees during the performance of this contract pursuant to paragraph (7) of subsection (b) of the Official Code of Georgia Annotated Section 50-24-3"; and

(4) The undersigned on its behalf and that of the firm will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.

Date: __________________________ Signature: ____________________________________

Name printed: _________________________________

Subscribed and sworn to before me on this

My commission expires: ___________________

EXHIBIT IV

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Respondent’s Name:

Address:

Solicitation No./Contract No.: 2026-013

Solicitation/Contract Name: P.I.# 0019889, Right of Way Legal Services

RESPONDENT AFFIDAVIT

By executing this affidavit, the undersigned Respondent verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of Douglas County has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned respondent will continue to use the federal work authorization program throughout the contract period and the undersigned respondent will contract for the physical performance of services in satisfaction of such contract only with sub-consultants who present an affidavit to the respondent with the information required by O.C.G.A. § 13-10-91(b). Respondent hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization (EEV/E-Verify Company Identification Number)

Name of Respondent

I hereby declare under penalty of perjury that the foregoing is true and correct

Printed Name (of Authorized Officer or Agent of Consultant) Title (of Authorized Officer or Agent of Consultant)

Signature (of Authorized Officer or Agent) Date Signed

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 202_

________________________________________ [NOTARY SEAL]

My Commission Expires: ___________________

EXHIBIT V

STATEMENT OF RESPONDENT’S QUALIFICATIONS

Solicitation 26-013

Under oath I, the undersigned, certify that I am a principal or other authorized representative of the firm of and that I am authorized by it to execute the foregoing on the firm’s behalf.

Given the foregoing, I hereby acknowledge and certify as follows:

1. I am a principal person of the foregoing with management responsibilities for the foregoing subject matter and as such I am personally knowledgeable of all of its pertinent matters. We certify that this bid/proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid/proposal for the same services, materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud.

We understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. We agree to abide by all conditions of this bid/proposal. We certify that no person associated with our firm is an employee of, or affiliated with, Douglas County or holds any statewide elective or appointed office. We further certify that no person who holds any state-wide elective or appointed office or who is affiliated with Douglas County has been paid or promised by the firm any compensation in connection with this procurement by Douglas County.

2. I have read and understand the information presented in the Invitation to Bid (ITB), including exhibits and attachments thereto, and that with submission of the bid, I, on behalf of the firm, acknowledge that I have read and am in full agreement with the terms, conditions, scope, specifications and requirements therein.

3. The information given in response to the ITB is full, complete and truthful.

4. Neither the firm nor any principal employee thereof has, in the immediately preceding five (5) years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

5. The firm has not been suspended or debarred from contracting with any federal, state or local government agency, and further, that it is not now under consideration for suspension or debarment from any such agency.

6. The firm has not in the immediately preceding five (5) years been defaulted in any federal, state or local government agency contract and further, that the respondent is not now under any notice of intent to default on any such contract. This includes any ITB issued by Douglas County.

7. Any material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any agreement entered into based upon this bid thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16 -10-20, 18 U.S.C. §§1001 or 1341.

8. Pursuant to O.C.G.A. Sec. 50-5-85, the firm is not currently engaged in, and agrees that for the duration of this contract, it will not engage in a boycott of Israel.

I, the undersigned, certify that all organizational authorizations by, or on behalf of, the Entity have been received both for me to sign on their collective behalf and for them to be bound hereby.

Date: __________________________ Signature: ____________________________________

Name printed: _________________________________

EXHIBIT VI

SCRUTINIZED COMPANY

I, _______________________________, being duly sworn, state that I am ________________________(title) of ______________________________ firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

Initial each box below indicating certification. The person initialing must be the same person who signs the Certification Form. (If unable to initial any box for any reason, place an “X” in the applicable box and attach a statement explaining the non-certification. Douglas County will review and make a determination as to whether or not the firm shall be considered further or disqualified).

I further certify that the submitting firm either (check the applicable box ):

(i) is not a scrutinized company within the meaning set forth in O.C.G.A. Section 50-5-84(a)(9); or

(ii) has obtained permission from DOAS to submit the attached proposal under pursuant to O.C.G.A.

Section 50-5-84(b)(2). (Attach a copy of the written DOAS permission to the Certification form).

I further certify that the submitting firm, nor any of its wholly owned or majority-owned subsidiaries, parent companies, or affiliates, is owned or operated by the Government of China [is a scrutinized company as defined in O.C.G.A. 50-5-84.1].

I further certify that the submitting firm, nor any of its wholly owned or majority-owned subsidiaries, parent companies, or affiliates, is owned or operated by the Government of Russia or the Government of Belarus [is a scrutinized company as defined in O.C.G.A. 50-5-84.1].

I acknowledge, agree, authorize, and certify that the submitting firm acknowledges, agrees and authorizes, that

Douglas County may, by means that either deems appropriate, determine the accuracy and truth of the information provided on behalf of the submitting firm and that Douglas County may contact any individual or entity named in the

Statement of Qualifications for the purpose of verifying the information supplied herein.

I acknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the express purpose of inducing Douglas County to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial or rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18

U.S.C. §§1001 or 1341.

I, the undersigned, certify that all organizational authorizations by, or on behalf of, the firm have been received both for me to sign on their collective behalf and for them to be bound hereby.