J_A Redacted.pdf

CUI

Version – February 2017 CUI

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Fort Hood Health Contracting Branch

2. Description of Action: Gastrointestinal software upgrade and maintenance services for Carl R. Darnall Army Medical Center, CRDAMC

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _______________________________ Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________ Order #_______ against a single award IDC Contract Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army Other Funds: ________

FY: ________

Name of Proposed Contractor(s) and Address:

ThunderCat Technology LLC 11190 Sunrise Vallet Drive Suite 200 Reston, VA 20191

Brand Name Buy: Yes No

3. Description of Services or Supplies: The Carl R. Darnall Army Medical Center, CRDAMC requires follow-on contract for gastrointestinal endoscopy software upgrade and maintenance for government-owned equipment.

X

X

X Defense Health Program

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

This action is for gastrointestinal endoscopy software upgrade and maintenance for government-owned equipment for the Carl R. Darnall Army Medical Center, Fort Hood.

This software is utilized with the endoscopy equipment in the Operating Room (OR) environments and supports all stages of the endoscopy clinical workflow. This technology streamlines patient care and operation performance from patient arrival to patient discharge. This technology enables physicians and nursing staff to manage patient scheduling, archive procedure information, generate procedure gastrointestinal (GI) unit reports, and capture and annotate procedure images.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f)

FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B)

FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research:

In accordance with FAR Part 10, market research has been conducted for this acquisition. The following techniques/determinations were made /used:

Internet searches and contact with the requesting department and Contracting Officer’s Representative (COR) to understand the requirement. Contacted the suggested vendor to get clarification on their company and request an updated letter that verifies ThunderCat Technology is the sole distributor/reseller of the requested software.

A Small Business Quick Market Research was completed with the key words “endoscopy software” with NAICS Code 541519 with zero results of any socioeconomic small businesses. Reviewed GSA/FSS catalogs and literature published by contract holders. Reviewed Army CHESS, GSA Alliant, National Aeronautics and Space Administration (NASA) Solutions for Enterprise-wide Procurement (SEWP), GSA One

X

Acquisition Solution for Integrated Services (OASIS), and the Professional Services Schedule (PSS). Reviewed DLA ECAT with zero results for gastrointestinal endoscopy software. Market intelligence shows that the requested software upgrade and maintenance services are readily available via the open market and via through the NASA SEWP contract vehicle. The requested software and services are widely utilized in public and private hospitals and clinics. Based on the market research conducted, there are several suppliers of endoscopy software but only one vendor can provide the OEM software compatible with the Government-owned equipment.

8. Other Facts:

ThunderCat Technology LLC has a current approved authority to operate (ATO) for the software upgrade and maintenance services. Software is constantly changing and upgrading across the Information Technology industry. New gastrointestinal technologies and techniques are published in the various medical journals however the average time the Government upgrades to the latest technologies are not comparable to the commercial marketplace.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.