Limit_Competition_Under_SAT_GOA_Baker_redacted.pdf

Baker Government Owned Animal (GOA) Horse Control No: 19-RHCO-C-656

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition

Threshold

1. Contracting Activity: REGIONAL HEALTH CONTRACTING OFFICE-C.

36001 Darnall Loop Room 248 Fort Hood, Texas 76544

2. Description of Action:

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order Number 0011385602

Pricing/Contract Type: ☒ Fixed

Funds: ☐ Operations & Maintenance, Army (OMA) ☒ Other Funds: DHP FY19

Name of Proposed Contractor(s) and Address:

Retama Equine Hospital 17555 Old Evans Road Selma, Texas 78154 1-201-651-6375

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: The item requested is the non-personal service of veterinary care for Government Owned Animal (GOA) Baker. Baker is a horse from Fort Sam Houston requiring emergency colic treatment. Services included medicine and observation and ultimately, emergency colic surgery on 7 July 2019.

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

The Public Health Command at Carl R. Darnall Army Medical Center (CRDAMC) determined to have an urgent and compelling need for an examination and treatment for a military working horse, Baker. This Government Owned Animal (GOA) was showing signs of colic. Upon examination, the horse was showing heavy signs of pain with tachycardia at 96 beats per minute, tachypnea at 62 breaths per minute, hyperthermia at 102.5 degrees Fahrenheit, present gastrointestinal sounds in all quadrants, and moderate skin abrasions on the face, limbs, and sternum from observed rolling in the pasture. 15cc Flunixin Meglumine and 2cc of Xylazine were intravenously administered for analgesic therapy. After persistent tachycardia and tachypnea thirty minutes post analgesic medication administration, the patient was transferred to Retama Equine Hospital for hospitalization. Upon admittance, an ultrasound exam revealed a segment of small intestinal distension and ileus. Over the next 7 hours, the patient was medically treated with IV fluids, analgesics, rectally palpated, intubated, and refluxed every two hours. At 0300, the patient was administered 2cc of intravenous Phenylephrine and jogged for 20 minutes.

Over the subsequent 2 hours, the patient continued to exhibit signs of pain and discomfort with persistent hyperthermia, tachycardia, tachypnea, and production of 12 liters of gastric reflux. At 0500, the ultrasound exam revealed greater amounts of small intestinal ileus than present upon presentation. At 0800, with no visible signs of improvement from medical management, the attending equine veterinarian recommended surgical intervention for highest chances of successful treatment and prognosis.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed. On future requirements the Government will try to procure these items through full and open competition on the Government Point of Entry should the services be offered by new and emerging businesses. In this case the GOA was suffering a potentially deadly illness. The colic surgery to remove the intestinal impaction was necessary to avoid the possible demise of the GOA. Retama Equine Hospital was the closest equine hospital that could provide the hospitalization and surgical services required for the ailing horse.

7. Market Research: Due to the urgent and compelling need for life saving measures for this GOA, there was no sources sought, nor was a solicitation posted. The Government will utilize all resources to try to maintain maximum competition when practical, achievable and realistic.

8. Other Facts: There is no previous contract for the services of colic treatment for GOA Baker, however, there are previous contracts for colic treatment for other GOAs and other locations.

W81K00-15-P-0534 and W81K00-17-P-M067. Both were for emergency services of colic treatment.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Ginger F. Hammett, CPT Date: 5 September 2019 Title: OIC Fort Sam Houston Veterinary Treatment Facility Email: ginger.f.hammett.mil@mail.mil

Signature:

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10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon current market research.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition and provided that the services or supplies herein described have otherwise been authorized for acquisition. This action is funded with FY19 DHP funds.

Typed Name: Timothy T. Hoerz Date: 9 September 2019 Title: Contracting Officer Email: timothy.t.hoerz.civ@mail.mil

Signature:

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Reviewed and approved, Timothy T. Hoerz, KO, 05Sep2019