Limit_Competition_Under_SAT_Intellicab_redacted.pdf

Intellicab Prescription Storage Cabinets Control No: 19-RHCO-C-582

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: REGIONAL HEALTH CONTRACTING OFFICE-C.

36001 Darnall Loop Room 248 Fort Hood, Texas 76544

2. Description of Action:

Nature: ☐ New Requirement ☒ Follow-on Requirement W81K00-18-P-0158

Contract Vehicle: ☒ Purchase Order Number 0011348097

Pricing/Contract Type: ☒ Fixed

Funds: ☐ Operations & Maintenance, Army (OMA) ☒ Other Funds: DHP

FY: 20 SAF

Name of Proposed Contractor(s) and Address:

GSL Solutions, Inc.

2414 SE 125th Avenue Vancouver, WA 98683 1-360-500-6820

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: The item requested is for the maintenance and support of the Government owned GSL Intellicab Will Call Storage System for use at Irwin Army Community Hospital, Fort Riley, Kansas. The estimated cost of the maintenance is $44,100 per year for a base of twelve (12) months and two twelve (12) month option years.

Period of Performance: 1 October 2019 to 30 September 2020 for the base with two option years from 1 October 2020 to 30 September 2022. The total value will be $132,300.00.

Base Period: 1 October 2019 to 30 September 2020 Value: $44,100.00 Option Period 1: 1 October 2020 to 30 September 2021 Value: $44,100.00 Option Period 2: 1 October 2021 to 30 September 2022 Value: $44,100.00

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Currently the Pharmacy Department at IACH uses the Government owned Intellicab Will Call Storage System. GSL Solutions uses radio frequency identification (RFID) technology. IntelliCab System combines standard RFID tags with GSL’s proprietary RFID readers maintaining the unique lockable electronic cabinet design. The three dimensional storage drawers and real time tracking software will ensure higher accuracy and efficiency. GSL Solutions Inc. is the sole source provider RFID enabled IntelliCab prescription storage cabinets and other OEM equipment and services designed to operate with the IntelliCab System. GSL does not sell any of its products or services through a reseller or distributor and does not have third party maintenance providers. GSL Solutions Inc. has provided a sole source memorandum dated August 2019 stating that GSL Solutions Inc. provides all maintenance, support and equipment relocation. If another vendor is used, the warranty will be voided in addition to any extended service contract coverages.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed. On future requirements the Government will try to procure these items through full and open competition on the Government Point of Entry should the services be offered by new and emerging businesses. Right now, this is not the case. When the current equipment reaches the end of its life cycle, becomes obsolete or when equivalent equipment becomes available every effort shall be made to increase competition. IACH will continue to evaluate the capabilities of other vendor's products and re-procure the products that provide the best value to the Government. The Government will continue to seek new resources that will satisfy these requirements through continued market research, requests for Statements of Capability, and telephonic inquiries. Telephonic and world-wide-web inquiries resulted in no other vendors that could provide the maintenance and services for the will call system. A sources sought was posted from 11 June 2019 until 13 June 2019. A notice of intent to award sole source was poste from 12 August to 16 August 2019.

7. Market Research: A sources sought was posted to FedBizOps from 11 June 2019 through 13 June 2019 with no responses to the notice and no interested vendors. A notice of intent to award sole source was posted from 12 August 2019 to 16 August 2019. The Government owns the GSL Intellicab Will Call Storage System at IACH. The contract specialist conducted a dynamic small business search (DSBS) with the keywords “intellicab”, "medicine dispense" and "pharma dispense" which revealed no small businesses that fit within these guidelines. A quick market search (QMS) on the same terms provided the same results. A search on GSA Library for "Intellicab" provided no results. The manufacturer, GSL, confirmed there were no authorized distributors for the Intellicab Will Call Storage System.

8. Other Facts: The previous contract is W81K00-18-P-0158 for a six month base and one twelve (12) month option, ending 30 September 2019. It was not competed due to the proprietary maintenance required by the manufacturer to maintain the warranty.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Michelle Trussell Date: 13 August 2019 Title: Supply Technician Email: michelle.c.trussell.civ@mail.mil

Signature:

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10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon current market research.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Randall P. Cummins Date: 13 August 2019 Title: Contracting Officer Email: randall.p.cummins.civ@mail.mil

Signature:

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