DRAFT_PWS__for_USAHEC_Conservation_Support_Contract.docx

Performance Work Statement (PWS): Conservation Support

1. BACKGROUND

1.1 The U.S. Army Heritage & Education Center (USAHEC), located at Carlisle Barracks, Carlisle, Pennsylvania, has a requirement for Conservation and Preservation Support. USAHEC has a number of artifacts, archival items, and books that are in need of basic conservation and preservation treatment to include vacuuming and documentation of treatment.

2. DESCRIPTION

2.1 The AHEC requires support services by personnel with the ability to complete a Tier II investigation for the purposes of executing this contract.

3. GENERAL REQUIREMENTS

3.1 The contractor shall manage all technical and administrative tasks associated with the planning, initiation, execution, and completion of the project for the USAHEC.

3.2 The contractor shall furnish all supervision, staff, transportation and any additional office supplies (excluding GFE) deemed necessary by the contractor, to fully carry out the requirements set forth in this Performance Work Statement. Services shall be performed at the USAHEC Government Facility located on Carlisle Barracks.

3.3 The contractor shall ensure personnel performing work follow instructions and training given at the start of the contract and current USAHEC procedures.

3.4 The contractor shall ensure personnel performing the work possess the following qualifications:

3.4.1 Lift a minimum of 35 lbs.

3.4.2 Successfully completed and passed a Tier II investigation.

3.4.3 Basic understanding of U.S. Army history, technological terms and language.

3.4.4 Ability to write and communicate clearly in English.

4. Conservation and Preservation Support

4.1 Contractor shall process a minimum of one half a linear foot of archival documents and books and 20 artifacts per week or any combination thereof that equals to 2 linear feet of archival materials and books and 80 artifacts per month. Contractor’s metric is 2 linear foot of archival documents and books and 80 artifacts per month. If the artifact portion is completed before the end of the contract period, metric will be 4 linear feet of archival documents and books and 0 artifacts per month.

4.2 The government will provide the contractor with a weekly listing of materials to be vacuumed, all supplies necessary to perform vacuuming and rehousing, and instruction on how tasks are to be performed.

4.3 The process for performing the tasks will occur in the following manner:

4.3.1 Materials will be removed from the freezer and allowed to acclimatize.

4.3.2. Each item or collection of items will be carefully vacuumed as per instruction provided by USAHEC staff.

4.3.3 For three dimensional objects the following criteria will be utilized

a. Entire object will be vacuumed.

b. Vacuumed object will be placed in clean plastic museum bin.

c. Before placing object in bin, the bin will be cleaned thoroughly utilizing a disinfectant wipe.

d. Conservator will be notified once a bin is completed.

e. Contractor will notify the conservator with any issue or problem that arises during the treatment.

4.3.4 For Archival materials and books the following criteria will be utilized.

a. Each archival document will be vacuumed front and back.

b. All fasteners will be removed as per USAHEC instructions.

c. Old/weak folders will be replaced. Folder titles will be transferred. Retained folders will be vacuumed.

1. Documents not in folders will be placed in new acid free folders.

1. Document boxes will be vacuumed before clean materials are placed back inside.

1. e. Contractor will notify the conservator with any issue or problem that arises during the treatment.

1. Conservator will be notified when a box is completed.

1. Each and every page of each book will be vacuumed to include front and back of each cover.

4.3.5. Contractor will contact conservation staff if rolled documents are found

4.3.6. Items in need of further conservation treatment will be flagged, but not removed from collections.

a. When processing is complete collections with flags will be reviewed by the conservator.

4.4 The contractor shall provide a representative to participate in monthly meetings with the Government to discuss all aspects of the project. All meetings will be conducted at the USAHEC Facility.

4.5 Contractor Project Manager (PM) shall be required to communicate by phone or email with COR assigned to this project to address any unresolved issues.

4.6 ENTERPRISE-WIDE CONTRACTING MANPOWER REPORTING APPLICATION

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army War College via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

GOVERNMENT RESPONSIBILITIES.

5.1 The Government will provide all training required to complete this task at the start of the contract. The Government will provide the following Government-Furnished Information (GFI), Government-Furnished Materials (GFM), and Government-Furnished Equipment (GFE). Any additional GFI, GFM, and/or GFE shall be requested through the COR.

5.1.1 Army Heritage Museum Standard Operating Procedures and training.

5.1.2 Weekly listings of artifacts to be rehoused and relocated (list will include as a minimum current location, description, proposed final location, and space for the contractor to indicate exact final location for each artifact)

5.1.3 Expendable office supplies to complete the task.

5.1.4 Approved rehousing materials.

6.1.5 Tabletop Workspace and seating.

6.1.6 Access to the USAHEC Wifi system is available.

6.1.7 Government will NOT provide computer access to the contractor.

5.2 Training will be approximately 30 hours focused on, but not limited to: proper handling of archival and artifact items; rehousing procedures; relocation process; understanding of the government provided artifact listing; standard operating procedures.

5.3 Government-Furnished Space. Multi-user office space will be available for the contractor to use to complete contract tasks.

5.4 The contractor shall be directly responsible and accountable for all Government property in their possession. All Government property shall be returned, in its original condition, at the end of the contract period of performance. The contractor shall be required to sign for receipt of Government property.

6. QUALITY STANDARDS

6.1 Contractor will vacuum 2 linear foot of archival documents and books and 80 artifacts per month tracked by collections assigned.

6.1.1 COR will review the weekly listings for accuracy and completion in the evaluation of performance.

6.1.2 Contractor shall not go below minimum volume established in consecutive months without COR written approval.

7. OTHER CONSIDERATIONS/SECURITY.

7.1 Place of Performance. The contractor shall perform all work at the Government site.

7.2 Period of Performance. The contractor shall provide services for the following Period of Performance:

Base Year: 12 Dec 2018 to 11 Dec 2019 Option Year 1: 12 Dec 2019 to 11 Dec 2020 Option Year 2: 12 Dec 2020 to 11 Dec 2021

7.3 Security. The contractor shall comply with all appropriate Government Security directives and regulations when performing work in support of this contract.

7.4 Clearance Required. This contract requires the contractor to possess at least a Tier II investigation.

7.5 Building Access. Duty hours at AHEC Facilities are 0730 to 1630, Monday through Friday. The contractor shall be provided access as required by the task during the stated duty hours. Access during other than stated duty hours will not be authorized. Unescorted access to restricted areas by the contractor personnel is not authorized.

Access to these areas will require prior coordination with the COR.

7.6 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractor,s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.7 iWATCH Training. The contractor and all associated subcontractors working within any Carlisle Barracks, facility, or area, will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: (Guard Info About Yourself and Your Job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information, destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and Report Unusual or Suspicious Behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.)

7.8 Contractor Employees Who Require Access to Government Information Systems: Not applicable:no access being provided.

7.9 OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.