2019-2024_PWS_Railroad_Track_Maintenance.pdf

PERFORMANCE WORK STATEMENT (PWS)

INSPECTION, MAINTENANCE, AND REPAIR OF RAILROAD TRACK

PART 1

1. INTRODUCTION: This is a non-personal services contract to provide inspection, maintenance, service, and repair of U.S. Army-owned railroad track system at Fort Wainwright, Alaska. The Government shall not exercise any supervision or control over the providers performing these services. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, maintenance, service and repair of the railroad track system as defined in this Performance Work Statement (PWS), and in accordance with applicable Federal Railroad Administration and Alaska Railroad Corporation requirements for commercial trackage. The Contractor shall perform to the standards in this contract. It is hereby noted that this contract pertains to the track system, and does not apply to train cars, locomotives, or other rolling stock, or to passive or active signaling devices.

1.2 Background: The Fort Wainwright railway system consists of approximately 15,800 linear feet of track located in three differing geographic areas within the boundaries of Fort Wainwright. Approximately 95% of all rail, switches, and frogs are 115 RE. One small section adjacent to bldg 3030 is 90 RE. Associated hardware is appropriate for 115 RE and 90 RE. All ties are hardwood. Fort Wainwright trackage is connected via switches to the “Eielson Main Line” track, which is the property of the Alaska Railroad and which dissects Fort Wainwright. For the purposes of this contract, all government-owned railway begins at the point-of-clearance from the Eielson Main Line. All government-owned track is Category B, FRA Track Safety Standard Class 2.

1.3 Objectives: The objective of this service is to maintain and keep government-owned railway in compliance with FRA Class 2 standards, the AREMA Manual, and Unified Facilities Criteria (UFC) 4-860-03, Railroad Track Maintenance & Safety Standards. In the event of a conflict between regulations above, UFC 4-860-03 shall govern.

1.4 Scope: The work under this contract includes all rails, switches, frogs, appurtenances, ties, ballast, and other track materials (OTM). The Contractor shall:

1.4.1 Perform monthly, walking inspection of entire railway system, and report in writing the results of these inspections to the COR.

1.4.2 Make repairs as necessary of deficiencies noted during the inspections.

1.4.3 Remove ice, snow, and vegetation between the rails and to a point not less than ten (10) feet outside the rails, switches, and switch stands.

1.4.4 Adjust and lubricate switches and switch points as required.

1.4.5 Maintain, repair, and replace rail, ties, hardware, and ballast.

1.4.6 Regulate ballast and track gauge.

1.5 Notification of Schedule: The Contractor shall notify the COR at least twenty-four (24) hours prior to performance of any Contractor activity on the railway system.

1.6 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance is:

Base Year 1 February 2019 to 31 January 2020 Option Year I 1 February 2020 to 31 January 2021 Option Year II 1 February 2021 to 31 January 2022 Option Year III 1 February 2022 to 31 January 2023 Option Year IV 1 February 2023 to 31 January 2024

1.6 General Information

1.6.1 Federal Observed Holidays: The Contractor shall not provide service on the following recognized federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: Inspections and routine maintenance items shall normally be accomplished Monday through Friday between 7:30 A.M. and 4:30 P.M., except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. Other times may be allowed as approved by the Government to de-conflict with track usage. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work will be performed at Fort Wainwright, Alaska. Fort Wainwright is located adjacent to Fairbanks, Alaska in the Interior of the State.

1.6.4 Changes Clause: The Government reserves the right to make changes to this contract at any time as needed.

1.6.5 Quality Assurance: The Government shall inspect work performed by the Contractor IAW the Performance Requirements Summary.

1.6.6 Type of Contract: The Government will award a Firm, Fixed Price Service Contract for this requirement.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall not have been convicted of any felony within the previous five (5) years.

1.6.7.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use.

1.6.7.2 Contractor Access to Ft Wainwright (RAPIDGate): The Contractor shall comply with requirements of electronic or web-based systems for vehicle and personnel passes in order to gain unfettered access to the Installation. Current version of this program is called RAPIDGate. The Contractor shall also comply with any subsequent similar program after RAPIDGate. Further information can be found at rapidgate.com.

1.6.8 Special Qualifications: All work shall be performed by technicians who are certified by the Federal Railroad Administration, experienced and qualified to work on railway systems. Contractor personnel who perform monthly inspections shall also be certified by the Army’s Engineering Research and Development Center as a Railroad Track Inspector IAW UFC 4-860-03. Certification credentials shall be readily available to the government at pre-award and upon request, and shall be a part of any bid tendered.

1.6.9 Specialized Equipment: The Contractor shall have, at his immediate disposal and for his immediate and sole use, equipment specifically designed for the full-scale maintenance of railway systems. This equipment includes, but is not limited to (MANDATORY): ballast regulator, track gauge and alignment measurement device, tamper, and appropriate hand tools, grinders and drills. The Contractor shall provide a detailed list of his available equipment and tools with any bid tendered.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues.

1.6.11 Contracting Officer’s Representative (COR): The COR Management System Tool Virtual Contracting Enterprise (VCE) - Acquisition Resource Center (ARC) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform or cause to perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The following personnel are considered key personnel by the Government: Contractor’s on-site manager and COR. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.6.13 Invoicing: All Contractor invoices shall be submitted via Wide Area Work Flow using contract line item numbers (CLINs). The Contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through WAWF. Invoices not submitted via WAWF shall not be accepted or paid.

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information.

The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the USAR Facilities.

1.6.15 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.15.1 AT Level I Training: All Contractor employees, to include subContractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, effective date of incorporation of this requirement into the contract, or Contractor employee new hire, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee to the COR within ten (10) calendar days after completion of training by all employees and subContractor personnel.

1.6.15.2 iWATCH Training: The Contractor shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT ten (10) calendar days after contract award.

1.6.16 Emergency Services:

1.6.16.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.16.2 The Contractor may, at his option, use Fort Wainwright Emergency Services, available by dialing 9-1-1. Emergency medical treatment and other emergency services for Contractor personnel are the responsibility of the Contractor, including any fees or charges imposed. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR immediately, not later than (NLT) two (2) hours of the incident.

NOTE: If dialing 9-1-1 from Fort Wainwright, it is critical the caller advise the 9-1-1 operator that they are on Fort Wainwright.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

Cannibalize. Remove parts from Government property for use or for installation on other Government property.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime Contractor is responsible for performance of all subContractors.

Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Physical Security. Actions that prevent the loss or damage of Government property.

Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of Contractor performance.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SubContractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment. https//:wawf.eb.mil.

Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ARRC Alaska Railroad Corporation AREMA American Railway Engineering & Maintenance-of-Way Association CAP Contractor Acquired Property CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DFAS Defense Finance Accounting Service DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FRA Federal Railroad Administration GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OTM Other Track Material PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UFC Unified Facilities Criteria WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 An electronic copy of UFC 4-860-03 shall be provided to the Contractor after award.

3.2 Services: None provided.

3.3 Facilities: None provided.

3.4 Utilities: None provided.

3.5 Equipment: None provided.

3.6 Materials: None provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, tools, lubricants, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide all replacement materials, including but not limited to: hardwood ties, 115 RE and 90 RE rail, joint bars, switch components, and connecting hardware as required. The Contractor shall invoice the government for these materials using the “Materials” contract line item.

4.3. Equipment: The Contractor shall provide all equipment and tools as necessary required to perform work under this PWS. All equipment and tools shall be uniquely suited for maintenance and repair of railway systems.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Scope: The work under this Scope includes all rails, switches, frogs, appurtenances, ties, ballast, and OTM. The Contractor shall:

5.1.1 Perform monthly, on-foot inspection of entire railway system IAW UFC 4-860- 03, and report in-writing the results of these inspections to the COR. The inspection report shall include at a minimum: all items inspected, all maintenance provided, any repairs or adjustments made, and deficiencies noted. Track occupied by train cars shall receive cursory inspection only, looking for broken or missing components, from beside the track. The Contractor is not required to crawl under train cars for any reason. This situation, should it occur, shall be highlighted on the inspection report. The Contractor shall immediately notify train operating personnel and the COR upon discovery of any condition that would, in the Contractor’s opinion, warrant track use restriction(s) below normal operating speeds and/or practices.

5.1.2 Adjust and lubricate switch components as required.

5.1.3 Remove ice, snow, and vegetation between the rails and to a point not less than ten (10) feet outside the rails, switches, switch stands, and at-grade crossings.

5.1.3.1 Removal of ice and snow from switches, frogs, and at-grade crossings, and removal of vegetation from the railway system shall be on an as-required basis.

5.1.3.2 Removal of snow and ice from the railway system, other than in the vicinity of the switches, shall be accomplished only when requested by the government.

5.1.4 Maintain, repair, and adjust rail alignment and elevation, ties, hardware, and ballast. Provide a written cost estimate to the government before proceeding with work under this paragraph.

5.1.5 Replace (if necessary and only as authorized by the government) rail, ties, ballast, OTM. Provide a written cost estimate to the government before proceeding with work under this paragraph.

5.1.6 Ensure all workmanship, materials, parts, supplies, and equipment conform to American Railway Engineering Association Manual, and Federal Railroad Safety and Track Standards, Title 49CFR213, Chapter II, Class 2 Standard. Contractor performance shall comply with UFC 4-860-03.

5.1.7 Notify the COR when any work other than routine maintenance and adjustments is required.

5.1.8 Coordinate Contractor actions with the Alaska Railroad Corporation and the Fort Wainwright central heat and power plant as needed to ensure safe operations of all railway traffic.

5.1.9 When notified by the government of a defect in the railway system which renders the railway inoperative, or when discovered during routine inspection, respond with 24 hours with the means and methods required to repair railway to 100% in-service condition. Response time may be waved or extended by the government if other means of rail traffic movement are available.

5.1.10 Site Safety. Contractor activities shall be conducted in a safe manner that minimizes accidents as well as impacts to Army operations and members of the public.

Contractors shall comply with applicable Federal, State, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement invoked by the contract. Specific program requirements such as Permit Required Confined Space Entry or Lockout/Tag out, Hazard Communication, etc. shall first be coordinated through the Installation Safety Office. Contractor is responsible for completing a Job Hazard Analysis of each work site and make available upon request by COR or member of the FWA Installation Safety Office. All accidents/injuries to Contractor personnel on Fort Wainwright lands shall be reported to the Installation Safety Office within 8 hours. Serious accidents/injuries requiring medical treatment shall be reported to the Installation Safety Office immediately (after emergency response is initiated).

Contractor is responsible for record keeping under 29 CFR 1904 or equivalent under Alaska's state occupational safety and health program. Contractor shall conduct and document safety inspections of their areas in accordance with Federal, State, and local requirements (Contractor's site safety plan). Contractor is responsible for implementing and maintaining good housekeeping in all work areas. All operators of heavy equipment, industrial trucks, equipment, and tools involved in this operation shall be properly trained and licensed in accordance with State requirements. Operators of vehicles on the tracks (if applicable) will stop at all grade crossings and ensure the roadway is clear before proceeding. USAG FWA reserves the right to insert and enforce any and all safety rules, regulations, and law at any time without additional cost to the US Army. Cell phone use is not authorized while driving vehicles or operating equipment on Ft Wainwright. Hands-free cell phone use is allowed. All vehicle operators and passengers will wear seat belts.

5.2. Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subContractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://ecmra.army.mil. The required information includes:

1. Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR)

2. Contract number, including task and delivery order number

3. Beginning and ending dates covered by reporting period

4. Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data

5. Estimated direct labor hours (including sub-Contractors)

6. Estimated direct labor dollars paid this reporting period (including sub-

Contractors)

7. Total payments (including sub-Contractors)

8. Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each sub-Contractor if different)

9. Estimated data collection cost

10. Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information)

11. Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

12. Presence of deployment or contingency contract language

13. Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

6.1.1 American Railway Engineering & Maintenance-of-Way Association.

6.1.2 Federal Railroad Administration Track Safety Standards: Title 49 CFR 213 Chapter II, Class 2 Standard

6.1.3 Alaska Railroad Standard Plans for Ballast and Track Work.

6.1.4 Standard Specifications for Work on Railroad Right-of-Way Through Military Installations.

6.1.5 Unified Facilities Criteria 4-860-03, Railroad Track Maintenance and Safety Standards.

6.1.6 Army Regulation 420-1, Army Facilities Management.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

Performance Standard

Acceptable Quality Standard

Method of Surveillance

Incentive

#1. Perform on-foot, comprehensive inspection of entire railway system.

Para. 5.1.1

Inspection conducted IAW publications listed in Para. 6.1, completed within five (5) calendar days of the first day of the month

Zero deviation from the standard

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

Deduction for that month's payment for inspection.

#2. Provide written report to COR of inspection results.

Para. 5.1.1

Report in English, legible, detailed, containing all pertinent information.

Received by COR within five (5) calendar days of completion of inspection

Zero deviation from the standard

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

Deduction for that month's payment for inspection.

#3. Adjust and lubricate switches and all switch components. Para.

5.1.2

Switches adjusted IAW publications listed in Para. 6.1.

Robust lubrication visible

Zero deviation from the standard

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

Deduction for that month's payment for inspection.

#4. Remove ice, snow, and vegetation from switches. Para. 5.1.3

Snow and ice removed, and vegetation taller than 1" removed, within 10 feet of switch and switch stand

Switch and all components of switch fully visible, inspectable, and operational

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

Deduction for that month's payment for inspection.

#5. Remove snow, ice, and vegetation from between rails and to a point ten

(10) feet outside rails. Para. 5.1.3

Snow and ice removed to the top of the ties.

Vegetation in ballast to a height of 1" or less.

Vegetation beyond ballast to a height of 6" or less.

Zero deviation from the standard

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

Deduction for that month's payment for inspection.

#6. Maintain and adjust rail, ties, hardware, and ballast. Para. 5.1.4

Railway components within specifications contained in publications in Para. 6.1.

Rails within tolerance for gage, no noticeable dips or humps in elevation, ballast uniform and regulated, spikes not loose, all hardware in-place and adjusted.

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

Deduction for that month's payment for inspection.

#7. Respond to railway defects with capability to repair.

Para. 5.1.9

Response within twenty-four (24) hours unless waved or extended by Government

Respond within allotted time with all required to make repairs.

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

Deduction for that month's payment for inspection.

#8. Contractor Manpower Reporting. Para 5.2

Completed NLT 31 Oct of each year

Zero deviation from the standard

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

Deduction for that month's payment for inspection.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Inspection Report

Not later than the 5th day after completion of inspection

One By email. PDF format is acceptable or scanned copy

COR or designated Government representative in COR’s absence

Contractor Manpower Report

Once per performance period, not later than 31 October

Submitted via website, and one paper copy of submitted data

Electronic via website, and one copy by email

Website listed in Para. 5.2, and copy to COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM NAME

ESTIMATED ANNUAL

QUANTITY

1 Contract Manager 60 Man-hours

2 Certified Track Inspector 120 Man-hours

3 Technician (adjustments, lubrication) 120 Man-hours

4 Snow or Vegetation Removal (switches & frogs) 576 Man-hours

5 Snow Removal (all railway except switches) 150 Man-hours

Vegetation Removal (all railway except switches) 40 Man-hours

Contract manager: 5 hrs. month x 12 months = 60

Certified Track Inspector: 10 hrs. month x 12 months = 120

Technician: 10 hrs. month x 12 months = 120

Snow or vegetation removal, switches & frogs: 8 switches x 1/2 hr. x 144 occurrences = 576

Snow or vegetation removal, all railway:

Snow removal: 10 hrs. X 15 occurrences = 150

Vegetation removal 10 hrs. x 4 occurrences = 40