FY_2018_-_PWS_As_of_652018.docx

U.S. ARMY WAR COLLEGE, SCHOOL OF STRATEGIC LANDPOWER

DEPARTMENT OF DISTANCE EDUCATION, FIRST YEAR STUDIES

COURSE DEVELOPER AND ADMINISTRATOR

ORIENTATION, FIRST RESIDENT COURSE, AND ONE FIRST YEAR CORE COURSE

February 22, 2018

1. GENERAL:

1.1 Description of Services/Introduction: This Performance Work Statement (PWS) identifies the minimum requirements to serve as a Course Developer and Administrator for the Distance Education Program (DEP) in First Year Studies, Department of Distance Education (DDE), School of Strategic Landpower, U.S. Army War College. This work encompasses the development of the Orientation Program, the development of First Resident Course (FRC) and development assistance for one on-line core course. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background:

1.2.1 The U.S Army War College Distance Education Program is a blended online and resident Senior Service College spanning two academic years, running from May through June during the first year and June through July the second year. During the first year of studies, the curriculum consists of a two-day resident orientation seminar; a nonresident (online) orientation course; four nonresident (online) Core Courses; and the two-week First Resident Course in June. During the second year of studies, the curriculum consists of four nonresident (online) Core Courses; a nonresident (online) Elective or writing project; and the two-week Second Resident Course, followed by graduation in July.

1.2.2 DEP courses employ techniques such as instructional commentary, directed readings, learning objects, video and audio recordings. DEP assessment methodologies include but are not limited to: written papers of various formats, ranging in length from 500 to 2000 words; research projects in the range of 5000-6000 words; asynchronous, online discussion forums where students produce individual or team submissions; online written examinations; exercises; and face-to-face, synchronous discussion, using both Voice Over Internet Protocol (VOIP) software and conducted in the seminar room during the two Resident Courses.

1.2.3 The U.S. Army War College currently operates the Compass and Blackboard which perform the functions of a Learning Content Management System (LCMS) and a Learning Management System (LMS). As an LCMS, Blackboard delivers course content to students and hosts asynchronous discussion forums to assess student learning. As an LMS, Compass maintains student biographical, contact and academic information, and provides a venue to receive, evaluate and store student products submitted to meet assessment requirements.

1.2.4 International Fellows (IF) are students from the military forces or governments of other nations and generally meet the same selection criteria as their U.S. counterparts. The total number of IFs selected to attend the USAWC DEP varies each year, but generally the total number is between five and 10 students. The IFs participate in the curriculum along with their U.S. counterparts in seminars during both First Year Studies and Second Year Studies using the same educational methodology and resources. However, additional assistance and the mentoring may be necessary for select IFs during their First Year Studies.

1.3 Objectives: The Contractor shall serve as a course developer for an in-residence orientation program, a First Resident Course and one on-line core course for students enrolled in the Distance Education Program (DEP).

1.4 Scope: The Contractor shall serve as a Course Developer providing services for a Distance Education Program in the First Year Studies, Department of Distance Education School, of Strategic Landpower, U.S. Army War College. The work encompasses an online and resident Orientation Program, one online Core Course and one summer Resident Course with associated programs. This work is specific to the distance education courses listed in the contract line item schedule.

1.5 Period of Performance: The period of performance shall be 22 September 2018 – 14 July 2021, provided all options are exercised. The Period of Performance reads as follows:

Base Year: 22 September 2018 – 14 July 2019 Option Year I: 15 July 2019 – 14 July 2020 Option Year II: 15 July 2020 – 14 July 2021

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered to the COR within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made, thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The following Federal legal holidays are observed by this installation:

1.6.4 Hours of Operation: During the period in which the Contractor is actively involved in the course development process, the Contractor shall be accessible to DDE Government employees by e-mail and by phone during normal business hours (8:00 a.m. through 4:30 p.m. Eastern Time) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at:

a. U.S. Army War College, Carlisle Barracks, Pennsylvania.

b. Another location from which the Contractor can perform all aspects of this Contract.

1.6.6 Type of Contract: The government will award a Firm Fixed Priced Contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications: The Contractor is responsible for ensuring all employees possess and maintain currency on items listed in this PWS.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: Identified by the potential Contractor at time of bid submission. No more than two key personnel will be allowed. Contractor shall limit Key Personnel to two (2) instructors per contract. See FAR Clause 5152.204-4001 Key Personnel Requirements (MAR 2009) (Local Clause).

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are required to obtain and wear badges in the performance of this service.

1.6.13 Contractor Travel: The Contractor shall be required to travel to Washington, DC (National Security Staff Ride) and may attend Antietam, Sharpsburg, VA (Battlefield Staff Ride) during First Resident Course. The Government will provide transportation to these events. The Contractor shall be authorized travel expenses (for meals and incidentals) consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. The Contractor may be required to travel to off-site training locations in support of this PWS.

1.6.14 Other Direct Costs: Travel as outlined in 1.6.13.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

REP

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Contractor shall be directly responsible and accountable for all Government property in his/her possession. The Contractor shall return all Government property in its original condition at the end of the contract period of performance. The Contractor shall sign for receipt of Government property.

The Government will provide the following Government-Furnished Information (GFI), Government-Furnished Materials (GFM) and Government-Furnished Equipment (GFE). Any additional GFI, GFM and/or GFE shall be requested through the COR.

3.1 Services:

3.1.1 Access to, maintain and operate the DEP LCMS/LMS.

3.1.2 A user account on the U.S. Army War College Local Area Network (LAN) in accordance with paragraph 4.2.9. This account will include an e-mail address and access to the DEP LCMS/LMS.

3.1.3 Government property mail services, for official Government business only, and only in direct support of this contract.

3.1.4 Transportation in support of the Washington D.C. trip and the Battlefield Staff Ride to Antietam, Sharpsburg, VA during First Resident Course.

3.2 Facilities.

3.2.1 Access to computer terminals on the U.S. Army War College LAN in common-user study carrels in the U.S. Army War College Library, or in DDE spaces, as available. The Government will not issue a computer as GFE to the Contractor.

3.2.2 Telephone services at the U.S. Army War College, only for direct support of this contract.

3.3 Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Access to, i.e., scanners, fax machines, printers, copiers.

3.5 Materials:

3.5.1 Provide course references in electronic or paper form.

3.5.2 Issue a Common Access Card (CAC), as needed in accordance with paragraph 4.2.8.

4.0 CONTRACTOR QUALIFICATIONS

4.1 General: All faculty instructors of this contract shall meet the Contractor Qualification defined in paragraphs 4.2 of this PWS.

4.2 Acceptability Threshold of a Proposal: For minimum qualification for this solicitation, the contractor must possess the qualities listed below.

4.2.1 A Senior Level College education from a Senior Service College, or have successfully completed a minimum of one graduate level course from each major field of study in the U.S. Army War College curriculum. A candidate possessing a Joint Professional Military Education Phase II qualification is a plus; the highest qualified candidate will be a Joint Qualified Officer.

4.2.2 A master’s degree from an accredited graduate degree granting institution in a discipline relevant to a major field of study within the U.S. Army War College as found below:

a. Strategic Leadership and Ethics

b. National Security Policy and Strategy

c. Elements of National Power (Diplomacy, Information, Economics)

d. Military Strategy, Operational Art and Planning

e. Civil-Military Relations

f. Theory of War

g. Joint Military Doctrine

h. Military History

i. Materiel Acquisition, Force Development, Human and Fiscal Resources

j. Regional Issues (Africa, Americas, Asia/Pacific, Europe, Greater Middle East, or Russia/Eurasia)

The highly qualified candidate will have either a PhD in a national security related discipline as cited above, multiple years of teaching experience at a Senior Service College, or other accredited, degree-granting institution of higher learning. In addition to the foregoing, the highest qualified candidate will have other teaching experience, teaching awards, teaching citations, service awards and/or academic promotion.

4.2.3 Minimum of one year experience as a faculty instructor at either a Senior Service College or an accredited graduate degree granting institution teaching graduate level courses. Faculty experience shall be in one of the major fields of studies listed in paragraph 4.2.2. Experience must have occurred within the previous three years as reflected on a curriculum vitae, professional resume, and/or similar documents.

4.2.4 Practical expertise of at least 6 months each in two or more of the fields of study within the U.S. Army War College curriculum listed in paragraph 4.2.2 (a) through (j).

4.2.5 Experienced in the use of Microsoft Office® (i.e. Word, Outlook, Power Point, SharePoint Portal).

4.2.6 Experienced in the use of a Learning Content Management System (LCMS) recognized in the academic community; see paragraph 4.2.3. Examples include, but are not limited to, the current version of the U.S. Army War College Compass or Blackboard®. The highest qualified candidate will have over ten years of experience teaching in a SSC distance learning program using Blackboard, collaboration tools, and leading forum as well as experience in course development of a core course or elective and the ability to effectively conduct graduate-level inquiry-driven seminar learning using concepts of adult learning, Bloom’s taxonomy, seminar discourse, seminar team building and reflective learning.

4.2.7 Experienced in the use of a Learning Management System (LMS) recognized in the academic community; see paragraph 4.2.3. Examples include, but are not limited to, the current version of the U.S. Army War College Compass, Desire2Learn®, or Moodle™.

4.2.8 Able to meet all requirements to be issued a Common Access Card (CAC) as set forth on the Defense Human Resource Activity website titled, “Getting Your Common Access Card (CAC),” http://www.cac.mil/common-access-card/getting-your-cac/.

4.2.9 Able to meet all personnel security requirements to be granted access to a U.S. Government Information System (the U.S. Army War College local area network) as set forth in Chapter 4 of Army Regulation 25-2, Information Assurance.

4.2.10 Able to perform word processing and data entry tasks associated with evaluating and electronically annotating student submissions and recording correspondence and conversations in the LMS database.

4.2.11 Experienced (or willing to be trained on site) in the use of visual and automation technology in the individual seminar rooms at Carlisle Barracks.

4.2.12 During execution of this contract, if an individual who is actually performing work in accordance with the contract needs to be excused from work, individuals chosen to actually perform work on this contract must present commensurate qualifications as the individuals presented at the time of the award.

5.0 SPECIFIC TASKS:

Basic Services. The Contractor shall provide services for:

5.1. The Contractor plans and coordinates facilities, resources, and speakers for the Orientation and First Resident courses. Coordinates staff battle ride to Antietam and the interagency trip to Washington, D.C. for the first resident course. Contractor develops course calendar and big block calendar for FRC. Contractor reviews after action comments from previous courses and briefs faculty and staff on planning progress for the next academic year. The Contractor reports the work accomplished and any problems that may have occurred.

5.1.1 The Contractor reviews orientation and FRC student survey results and develops plan to address deficiencies. The Contractor shall review guidance provided in the: Joint Learning Areas, Army War College instructional guide, Chairman DDE objectives, other course authors, and then develop a coordinated and integrated plan for Orientation and the First Resident Course. The Contractor shall develop key milestones, speaker possibilities and rough schedule for the next year.

5.1.2 In September, the Contractor shall reserve initial facilities and resources for Orientation and FRC (to include student in processing).

5.1.3 In October, the Contractor shall develop a course calendar and big block calendar for FRC. The Contractor shall brief the Contracting Officer Representative COR in conjunction with the Chairman DDE on the orientation weekend concept and develop a concept briefing for FRC. The Contractor shall also finalize bus requirements for both Orientation and FRC.

5.1.4 In November, the Contractor shall assist the FRC program in developing and conducting briefs to the Chairman DDE on the concept for FRC. The Contractor shall brief the big block calendar for orientation and FRC to the faculty. The big block calendar is a day by day listing of lessons in PowerPoint. The Contractor shall also begin reviewing interagency visits in D.C. and identify any conflicts with Resident Education Program (REP) visits.

5.1.5 In December, the Contractor shall develop a draft memorandum of instruction (MOI) for Orientation and FRC. The Contractor prepares the Instructional Support Group planning briefing for Orientation.

5.1.6 In January, the Contractor shall confirm availability of classroom, lecture hall, in-processing facilities, and funding support. The Contractor prepares a weekly calendar with draft times for FRC, and an agenda for the In-Process Review (IPR). The Contractor prepares materials to brief the COR in conjunction with the command group on FRC. The Contractor coordinates work orders for photography, guest speakers, and Directorate of Information Management (DOIM). The Contractor staffs a draft memorandum of instruction for orientation and FRC.

5.1.7 In February/March, the Contractor coordinates the production of invitations for guest speakers, obtains biographies and coordinates travel arrangements. The Contractor also prepares the Instructional Support Group planning briefing for FRC. The Contractor finalizes the MOI for Orientation and FRC.

5.1.8 In coordination with the COR and 1st Year Director, the Contractor coordinates the battlefield staff ride during FRC, normally on the first Friday of FRC, or 2nd or 3rd Friday in June. The Contractor prepares transportation and other resource requests to support this visit.

5.2 Contractor shall assist with a 1st year core course in the development of a lesson plan and evaluation requirement. This includes researching, developing, formatting, and initial editing of curriculum and development of evaluation requirements (tests, papers, or forums) to meet designated course objectives. This includes assisting with the preparation of the course evaluation guide.

5.2.1 In the development of a lesson plans, articles and lesson commentary should be current, or reflect the most recent academic literature. Finished products should be ready to forward for production with minimal formatting or grammatical errors. The Contractor shall adhere to the DDE and course guidelines and deadlines.

5.3 Contractor shall assist the First Year program in the development of the Orientation schedules, faculty instructor training set up, and lesson plans.

5.3.1 The Contractor shall coordinate and execute the in-residence Orientation Program in accordance with curriculum requirements of USAWC DEP over two day periods at the end of April/beginning of May. The Contractor shall monitor and facilitate to ensure it is conducted as scheduled. The Contractor assists the First Year program in developing and conducting a rehearsal the week prior to the orientation course with the faculty instructors.

5.4 Contractor shall develop the pocket schedules and make changes as necessary. The Contractor will assist in faculty instructor training set up, lesson plans and evaluation requirements. This includes researching, developing, formatting and initial editing of curriculum and development of evaluation requirements to meet designated course objectives. This includes assisting with the preparation of the online course lesson material. The Contractor shall also coordinate the dates and times for non-duty time activities (i.e. welcome reception and a student welcome on the Sunday prior to FRC).

5.4.1 FRC articles and lesson commentary should be updated, as necessary, each year to reflect significant changes in regional and transnational issues, or the relevant literature. Finished products should be ready to forward for production with minimal formatting or grammatical errors. The Contractor shall adhere to the DDE guidelines and deadlines.

5.4.2 The Contractor shall coordinate an 8 hour and a 4 hour training class for faculty instructors in May/June in preparation for FRC. The Contractor coordinates the location, physical set-up, and agenda for this training. This may also require limited one on one instruction for faculty. The Contractor shall also coordinate with various agencies (i.e. transportation, Army Wellness Center, operations) on Carlisle Barracks for FRC support and registration support.

5.4.3 In coordination with the Resident Program, the Contractor coordinates and prepares for a one day visit to Washington, D.C. as a part of FRC. The Contractor coordinates and de-conflicts all of the small group visits to organizations affecting U.S. strategy and foreign policy to include foreign embassies, think tanks, news agencies and governmental agencies. Contractor shall prepare transportation and other resource requests to support this visit.

5.5 In June/July Contractor monitors and facilitates the execution of the two-week FRC which includes classroom instruction, lectures, staff rides and seminar activities. The First Resident Course instruction shall consist of eight each 8-hour days of instruction for up to 500 DEP students, one 16 hour trip to Washington, D.C. and one battlefield staff ride to Antietam, Sharpsburg, VA. During FRC, the Contractor conducts daily meetings with student leadership, prepares notes for the following day, and finalizes any required coordination. Contractor coordinates the arrival and departure of scheduled speakers and facilities. Contractor conducts Resident Course after action reveiw (AAR) (3 hrs) at the end of FRC.

5.5.1 The Contractor monitors the execution of the one day visit to Washington, D.C. as a part of FRC. The Contractor travels with the students and faculty in government transportation.

5.6 Meetings. Each year, the Contractor shall attend a maximum of twelve general DDE faculty meetings lasting up to three hours as designated by the First Year Director. These meetings will include the faculty training/development meetings, written requirement synchronization meetings, and after-action review meetings conducted for each Core Course. These meetings do not include the faculty training/development meetings and after-action review meetings associated with Orientation Weekend, First Resident Course and Second Resident Course; those will be included in the cost of those courses. The meetings will be scheduled on a monthly basis although this may vary. The Contractor must specify the title and date of each meeting that he/she attended when preparing an invoice. These meetings are not normally used to meet Government training requirements specified by the Contracting Officer.

5.7 Faculty Training. During the Base Year and Option Years 1 and 2 of the contract, the Contractor shall participate in up to 32 hours, as applicable, of faculty training provided by DDE. This training will consist of eight 4-hour periods (4-Base Year, 2-Option Year 1, 2-Option Year 2) of training and certification and is intended to familiarize the Contractor with the organization of DDE; the Adult Learning Model for Distance Education; the Army War College’s Learning Management System and other applicable software used in communicating with students and evaluating student work; and the specific business practices of the applicable year group directorate within the department. This training may be fulfilled by a combination of resident and distance instruction methodologies.

5.8 ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS (AT/OPSEC)

5.8.1. Anti-Terrorism (AT) Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annual AT Level I awareness training if they remain over 365 days. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer if a COR is not assigned) within 35 calendar days after completion of training by all such employees. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil.

5.8.2 Access and General Force Protection Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable policies and procedures regarding access to installations and facilities as promulgated by commanders of those entities. A Government representative will provide these policies to the Contractor. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, the Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

5.8.3 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

5.8.4. iWatch (Anti-Terrorism Awareness) Training. The Contractor and all associated subcontractors working within any Carlisle Barracks facility or area will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: “Guard information about yourself and your job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information and destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and report unusual or suspicious behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.”

5.8.5. Contractor Employees Who Require Access to Government Information Systems. All Contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of the contract and must successfully complete the DoD Cyber Awareness Training (formerly known as Army Information Awareness Training) prior to access to the information system and then annually thereafter. Additionally, Contractor personnel must annually sign an acceptable use policy (AUP). The training is available online at https://ia.signal.army.mil/DoDIAA/. Contractor personnel must also meet all personnel security requirements in Chapter 4 of Army Regulation 25-2, Information Assurance.

5.8.6. OPSEC Training. Per Army Regulation 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. https://securityawareness.usalearning.gov/opsec/. Please contact your Department Training Coordinator for assistance.

5.9. ENTERPRISE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/Default.aspx The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year the contract covers. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.2 Not all inclusive:

a. Academic Curriculum Guidance

b. USAWC Communicative Arts Directive

c. Faculty Instructor Handbook for Online Education

d. Second Year Studies Schedule

e. USAWC DDE Program Calendar

f. USAWC Academic Programs

g. Carlisle Barracks Pam 10-1 (Administrative Policies and Procedures for Students, Faculty, and Staff)

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

A Contracting Officer's Representative (COR) will be assigned to monitor the Contractor's performance under the contract; the COR is qualified to act as the Government QAE (Quality Assurance Expert) and evaluate the services required to ensure compliance. The following matrix provides some of the Performance Requirements that will be evaluated, but it is not all inclusive.

ITEM

PERFORMANCE OBJECTIVE

PWS PARAGRAPH REFERENCE

PERFORMANCE THRESHOLD

100% Compliance

100% Compliance

100% Compliance

100% Compliance

5.6

100% Compliance

100% Compliance

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Quantity

To Reference

5.1.1-8

5.3.1

5.3.1

5.4.1-3

5.5.1-6

(4,2,2)