00111 _ PAVO AMI Advertisement for Bids (Upda.pdf

Advertisement for Bids Section 00111

City of Pavo, Georgia W&A Project No.: W1601-009-01 Advanced Metering Infrastructure (AMI) SFRF Grant No.: GA-0010729 Improvements Project 01200-1

CITY OF PAVO

ADVANCED METERING INFRASTRUCTURE (AMI)

IMPROVEMENTS PROJECT

ADVERTISEMENT FOR BIDS

PART 1 GENERAL

1.01. COMPETITIVE COST SEALED BIDS

Sealed Bids for the construction of the Advanced Metering Infrastructure (AMI) Improvements Project will be received, by City of Pavo, at 1010 W. Harris Street, Pavo, GA 31778, until 11:00 AM, Tuesday, December 3, 2024, local time, at which time the Bids received will be publicly opened and read. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

1.02. CONTRACTOR LICENSE

Any Contractor submitting a bid must be licensed to perform work in the State of Georgia.

License numbers must be written on the face of the bid envelope. No bid will be opened unless the license number is clearly shown. See Instructions to Bidders for additional bidding requirements.

1.03. SCOPE OF WORK

The work to be done shall consist of furnishing all labor, materials and equipment necessary to construct the proposed Advanced Metering Infrastructure (AMI) Improvements Project as shown on the construction drawings. In general, construction consists of the installation of approximately 370 automated meters, transfer of meter data (new serial number, gps coordinates, etc.) into billing software, inventory of service material, needed repairs and all associated measures for the complete project. Time allotted for completion of work is 120 consecutive calendar days to substantial completion. Work shall be complete and ready for contract closeout with 134 consecutive calendar days. All work shall be completed in accordance with the plans and specifications. The work will be awarded in one (1) Contract.

1.04. PRE-BID CONFERENCE

A pre-bid conference will be held at 11:00 AM local time on Wednesday, November 20, 2024, at 1010 W. Harris Street, Pavo, GA 31778. Attendance at the pre-bid conference is highly encouraged but is not mandatory.

1.05. PLANS AND BIDDING DOCUMENTS

Copies of Bidding Documents for bidding purposes can be obtained from Watkins & Associates, L.L.C., 1606 Whiddon Mill Road, Tifton, Georgia 31793, Phone: (229) 388- 8823, (Office of the Engineer) upon payment of $300.00 for each set (non-refundable).

Prospective Bidders may examine the Bidding Documents at the City of Pavo, located at

Improvements Project 01200-2

1010 W. Harris Street, Pavo, GA 31778 or at Watkins & Associates, LLC on Mondays through Fridays between the hours of 8 A.M. and 5 P.M. Upon request and receipt of the document payment indicated above, Watkins & Associates, LLC will transmit the Bidding Documents via delivery service. The date that the Bidding Documents are transmitted will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Engineer. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Office of the Engineer.

1.06. REQUESTS FOR INFORMATION

Plan holders list, addenda and bid results are available at www.watkinseng.com.

1.07. PREQUALIFICATION OF BIDDERS

Prequalification may be required of Bidders prior to the award of contract. At the Owner’s request, detailed written evidence such as financial data, bonding capacity, previous experience, present commitments, and other such data may be necessary to assist Owner in determining Contractor’s qualifications shall be provided per the Instructions to Bidders contained in the contract documents.

Bidder shall demonstrate and provide the following:

A. The Contractor must be able to document successful installation a minimum of 10,000 AMR meters as part of system upgrades within the past five (5) years of which required data recording and transfer for the purpose of billing.

B. The Contractor must be able to provide project references for three (3) utilities, including the following information: Utility Name, Point of Contract, System Type, Numbers of Meters, and Project Completion Date.

1.08. BONDS

All bid forms must be accompanied by a Bid Bond or a certified cashier’s check in an amount not less than ten percent (10%) of the amount bid. All bonds shall be by a surety company licensed in Georgia with “A” minimum rating performance and financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”. The successful bidder, if awarded the Contract, will be required to furnish a Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the Contract amount. All bonds must appear on the Treasury Department's most current Circular 570 Listing. Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

1.09. PERMITS

All anticipated federal, state, or local permits required for the project have been applied for and are expected to be approved prior to issuance of the Notice to Proceed.

Improvements Project 01200-3

1.10. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

All qualifying Contractors and Subcontractors performing work with the City of Pavo must register and participate in the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, to verify the work eligibility information of new employees. In order for a Bid to be considered, it is mandatory that the Bidder’s Affidavit of Compliance with O.C.G.A. §13-10-91 be completed and submitted with the Bid.

1.11. FUNDING SOURCES

Any Contract or Contracts awarded under this Advertisement for Bids will be funded by a grant from the State Fiscal Recovery Fund (SFRF Grant).

1.12. RESERVATION OF RIGHTS

Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced, or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner. Owner reserves the right to waive informalities and to re-advertise.

Owner: City of Pavo By: Bobby Hancock Title: Mayor Date: November 2, 2024 November 16, 2024

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1.12. reservation of rights