PWS_Rae_Systems.pdf

Performance Work Statement (PWS) ppbRAE Maintenance Contract

01/10/2014

Version 1.0

Vision Statement

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.3.3 Personnel Administration

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location and Hours of Work

2.7 Travel / Temporary Duty (TDY)

3 Performance Requirements

3.1 ppbRAE photoionization detector trouble shooting, diagnostics, and repair

4 Special Requirements

4.1 Security and Safety

5 Deliverables

Performance Work Statement (PWS) ppbRAE Maintenance Contract

Vision Statement

All installation ppbRAE photoionization detector equipment that is determined to be beyond organizational level maintenance capability is to be repaired or maintained and related repair services are to be performed at the contractor's location with no impact on mission.

1 Introduction The US Army Dugway Proving Grounds (DPG) owns and operates 176 photoionization (PID) small handheld gas analyzers. A contract for the potential service and or repair of the PID analyzers is requested. The quotation should be provided for the cost of service or repair to DPG owned PID analyzers during one-year period.

1.1 Mission

Dugway Proving Ground's mission is to monitor for the presence of chemicals simulating chemical warfare agent (CWA) that may be released inside or out of engineering controls during test operations.

This operation is essential to referee system under test (SUT) challenges in the agent operation to operational design specifications during acquisition testing. The support contractor is expected to repair ppbRAE PID monitoring equipment sent to his facility for refurbishment and repair to assist the government to sustain this capability.

1.2 Background

Chemical agent monitoring and simulant vapor testing has been ongoing since the early 1950's to provide protection to the worker involved in chemical agent operations. This requirement contributes to the safety of the personnel involved in the operation in the event of a chemical release and during agent referee tests.

1.3 Scope

The US Army Dugway Proving Grounds (DPG) owns and operates 176 ppbRAE PID small hand held gas analyzers. This is a requested offsite repair service to be executed at the contractor’s location. Items requiring service will be sent via overland express at DPG’s expense for diagnostics and repair under this service agreement. The contractor will support the US Army located at Dugway Proving Grounds (DPG).

Charges shall be on a One Price Repair basis that shall include refurbishment of the equipment, including the following services: Factory Testing, Calibration, Cleaning, Filter Replacement, Lamp Replacement (as required), Sensor Replacement (as required), Pump Service or Replacement (as required), Rechargeable Battery Pack Replacement (as required). Also, the vendor will functionally test all repaired analyzers. If the instrument requires beyond One Price Repair such as circuit board repairs to include replaced battery connector pins, contractor will so advise DPG and the parties will negotiate the appropriate course of action with respect to that instrument.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort. All work on instrumentation will be performed at the contractor’s facility and work location. The period of performance is for the fiscal year FY13/14 (Sept 15, 2013 to Sept 14, 2014). There are no security clearance requirements for instrumentation repairs to be affected away from the Dugway Proving Ground testing areas. This contract is for a firm fixed cost to repair various non-operational RAE Systems, Inc. instruments at the One Price Repair with Sensors and Lamps, as described in Section 1.3 above. Please provide your quote pricing in the Table below.

Table 1. One Price Repair with Sensors and Lamps

Product Model Price Per Repair < 4 years w/ sensor/lamp

Price Per Repair > 4<8 years w/ sensor/lamp

Sensor Type

Covered

MiniRAE 3000 PGM-7320 $ $ 10.6 eV ppbRAE 3000 PGM-7340 $ $ 10.6 eV MiniRAE 2000 PGM-7600 $ $ 10.6 eV ppbRAE Plus PGM-7240 $ $ 10.6 eV RAELink Various $ $ N/A

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at his repair facility and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements.

The contractor shall provide necessary infrastructure to support contract tasks for off-site support. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR).

Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at the contractor's location. Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily. All employees are expected to be available during core hours.

2.7 Travel / Temporary Duty (TDY)

Travel to other government facilities or other contractor facilities is not required.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 ppbRAE photoionization detector troubleshooting, diagnostics, and repair Performance Standards

a) STD: Identifies and corrects deficiencies

AQL: 100% Compliant with all Technical Specifications per Instrumentation Manual PM checklist.

b) STD: Meets technical specifications

AQL: 95% - No more than 5% deficiency discovered upon receipt inspection.

c) STD: Inspected and repaired instruments are fully functional.

AQL: 85% - No more than 15% down time upon receipt of repaired instrument for 30 consecutive days post repair.

Deliverables

A001 System Status reports

3.1.1 The contractor shall do troubleshoot, repair, and report the status of equipment.

Performance Standards

a) STD: all equipment is performing within prescribed parameters in accordance with RAE systems diagnostics and maintenance check-sheets.

AQL: 85% - No more than 15% down time upon receipt of repaired instrument for 30 consecutive days post repair.

Deliverables A001 System Status reports

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

DD Forms 254: Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254, which will be further identified in the DD Form 254 for each TO, as required. All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC).

Visitor Group Security Agreement. The contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract or Task Order.

The Agreement will outline responsibilities in the following areas: Contractor security supervision;

Standard Practice Procedures; access, accountability, storage, and transmission of classified material;

marking requirements; security education; personnel security clearances; reports; security checks;

security guidance; emergency protection; protection of government resources; DD Forms 254; periodic security reviews; and other responsibilities, as required.

5 Deliverables The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Identifier Name Description

A001 System Status reports – an electronic or paper file is acceptable format for all reports.

Performance Requirement Summary (PRS)

Statements Standards/AQLs Incentive/Remedy

3.1 ppbRAE photoionization detector trouble shooting, diagnostics, and repair

a) Identifies and corrects deficiencies AQL: 100% Compliant with all Technical Specifications per Instrumentation Manual PM checklist.

b) Meets technical specifications AQL: 95% - No more than 5% deficiency discovered upon receipt inspection.

c) Inspected and repaired instruments are fully functional.

AQL: 85% - No more than 15% down time upon receipt of repaired instrument for 30 consecutive days post repair.

Acceptance of invoice / positive performance report for meeting the AQLs

A receipt preventive maintenance inspection (PM) will be performed within 5 working days of instrument return to Dugway.

Instrumentation that fails to meet the receipt inspection PM will be returned to contractor for repair of the noted deficiencies. Payment will be withheld until the instrumentation is returned repaired and 100% or fully operational. The returned item shipping cost will be the responsibility of the contractor to pay not the government.

3.1.1 Troubleshoot, repair, and report the status of repaired equipment.

a) all equipment is performing within prescribed parameters

b) PM ensures warranties are current

AQL: 100% Compliant with all Technical Specifications per Instrumentation Manual PM checklist.

Acceptance of invoice / positive performance report for meeting the AQLs

A receipt PM will be performed with 5 working days of instrument return to Dugway. Instrumentation that fails to meet the receipt inspection PM will be returned to contractor for repair of the noted deficiencies. Payment will be withheld until the instrument is repaired.

3.1.2 Personnel Reporting

CMRA

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ppbRAE Maintenance via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

AQL: 100%

Acceptance of Invoiced amount for meeting the

AQL.

Non Acceptance of invoiced amount to included a negative performance report to the Contracting officer, A Contractor deficiency report shall also be submitted for any non compliant actions associated with the terms of the contract.

http://www.ecmra.mil/