00100_Invitation to Bid.pdf

SECTION 00100-1

INVITATION TO BID

City of Oxford C&S Project No: O9800.008

Water and Electric Meter Replacement September 2026

Revision 0

PART 1. GENERAL

1.1 COMPETITIVE COST SEALED BIDS

Sealed bids for construction of the City of Oxford Water and Electric Meter Replacement will be received until the closing time of November 4, 2026 at 2:00 PM local time. Bids must be submitted by the Bidder electronically through QuestCDN.com. No paper submissions will be accepted. Any bid received after the bid closing time and date will not be considered by the Owner. No bid may be withdrawn after the closing time for the receipt of bids for a period of sixty (60) days except as specifically provided in the Instructions to Bidders and/or by State law. Base Cost of all Bids will be posted by the Owner/Engineer to the QuestCDN website within approximately 30 minutes after the bid closing time.

1.2 SCOPE OF WORK

The Work shall consist of providing all labor, equipment, and materials necessary to remove and replace approximately 770 3/4", 1", and 2" water meters and AMI transmitters, install approximately 200 AMI transmitters (MOU's) on existing water meters, install approximately

705 3/4" backflow preventers, replace meter boxes, lids, and curb stops as necessary, remove and replace approximately 750 electrical meters, and document service line material, including site restoration, data collection, communication with property owners, and all appurtenances necessary for a complete installation. Water meters, electric meters, and AMI transmitters will be provided by the Owner. Time allotted for completion of work is 210 consecutive calendar days.

The work shall be administered as two separate Contracts. Contract A shall include the work for replacing the water meters, and Contract B shall include the work for replacing the electrical meters. Bidders are permitted to submit a Bid for either Contract or both Contracts.

Preference may be given to Bidders who submit a bid for both Contracts (see Section 00200).

1.3 PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS

Complete digital specifications and contract documents are available at www.cartersloope.com/outforbid. Bidders may also view the digital plan documents for free by creating a Quest account and entering the Quest project number 9506968 on the website’s project search page. Bidders can download the digital documents for a fee of

$50.00 payable through the website. Bids must be submitted electronically at

QuestCDN.com. There will be an additional $42.00 bid submittal fee. Please contact

QuestCDN customer support at 952-233-1632 or info@questcdn.com for assistance in membership registration, downloading, and working with digital project information. All other questions may be directed to the issuing office, Carter & Sloope, Inc., Watkinsville, GA, 706-769-4119 or Patricia Rice at email address price@cartersloope.com.

SECTION 00100-2

City of Oxford C&S Project No: O9800.008

Water and Electric Meter Replacement September 2026

Revision 0

1.4 CONTRACTOR QUALIFICATIONS

Bidders must complete the Qualifications of Bidder (Section 00470) in order to be evaluated for award of the Contract. Refer to the specific requirements outlined in the referenced Section.

1.5 CONTRACTOR LICENSE

The Scope of Work as described herein is defined as “utility contracting” in accordance with

O.C.G.A 43-14-2(17) so the Contractor performing the work must provide proof of a valid license by the State of Georgia as a “Utility Contractor” and must also employ a “Utility

Manager” certification holder who will have oversight of all the utility work. See Instruction to Bidders for additional bidding requirements.

1.6 BONDS

Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 10% of the base bid. All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property

Liability”. Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded. Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

1.7 PERMITS

The status of Federal, State, and /or Local permits for this project are as follows:

PERMITS/AGENCIES STATUS

A. Land Disturbance Permit N/A

B. NPDES GAR 100002 (Stormwater) N/A

C. GA Environmental Protection Division - Water N/A

D. GA Environmental Protection Division - Sewer N/A

E. GA Department of Transportation N/A

F. Building Permit N/A

1.8 EASEMENTS AND RIGHTS-OF-WAY

All easements and rights-of-way for permanent installations have been obtained or will be obtained by the Owner prior to issuing the Notice to Proceed.

1.9 GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

All qualifying Contractors and Subcontractors performing work with the City of Oxford

SECTION 00100-3

City of Oxford C&S Project No: O9800.008

Water and Electric Meter Replacement September 2026

Revision 0 must register and participate in the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, to verify the work eligibility information of new employees. In order for a Bid to be considered, it is mandatory that the Bidder’s Affidavit of Compliance with O.C.G.A. §13-10-91 be completed and submitted with the Bid.

1.10 FUNDING SOURCES

Funding is to be provided by local funds. No wage rates, payroll, AIS, or BABA documentation is required.

1.11 RESERVATION OF RIGHTS

Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

1.12 PROJECT DOCUMENTATION

Owner will provide Excel spreadsheets containing water and electric meter data and addresses to registered Plan Holders on Quest upon request.

1.13 OWNER-PROVIDED MATERIALS

Owner will provide the water meters, electric meters, and AMI transmitters. All other materials and equipment necessary for a complete installation shall be provided the

Contractor. See Section 01025 for more information.

CITY OF OXFORD

OWNER

END OF SECTION