A1b.SOW.pdf

STATEMENT OF WORK

TITLE: Hologic Equipment Maintenance Service Contract

SECTION 1 – BACKGROUND

The Laboratory Branch supports the Division of HIV Prevention’s goals in HIV prevention as they pertain to clinical studies, viral transmission, diagnosis and incidence, intervention research with microbicides, vaccines, and chemoprophylaxis as well as investigates other human and zoonotic retroviruses. The lab uses many scientific instruments to collect data for the studies and develops new methodologies for HIV detection, quantitation, isolation, evolution, animal modeling and surveillance including drug resistance.

SECTION 2 – PURPOSE

One year service agreement is needed to properly maintain, calibrate, and repair laboratory equipment manufactured by Hologic to conduct/analyze many HIV prevention and transmission scientific studies for the Centers for Disease Control and Prevention (CDC), Division of HIV Prevention, Laboratory Branch.

SECTION 3 – SCOPE OF WORK

The contractor shall provide services including preventive maintenance of the equipment, ensuring working condition of the equipment.

SECTION 4 – TASKS TO BE PERFORMED

1. The contractor shall provide all necessary trained experienced technical personnel, tools, parts, upgrades, shipping, travel, materials and supplies to perform/provide one-time onsite Preventative Maintenance (PM) and unlimited on-site repair service visits of Hologic manufactured equipment as listed on this Purchase Order (PO).

2. The contractor shall provide and use only genuine original/Hologic manufacturers’ parts, supplies, materials, and upgrades for our equipment.

3. The contractor shall provide at least one onsite comprehensive preventive maintenance service to original equipment manufacturer specifications to ensure proper functioning of equipment. Request will be called in.

4. The contractor shall respond within 24 hours (excluding weekends and federal holidays) of service calls to schedule a proper time of service which should be within 72 hours of business days.

5. The contractor shall respond to unlimited emergency repair service requests at no additional cost during one year agreement. This includes travel, labor, parts and any other necessary items.

SECTION 5 – GOVERNMENT FURNISHED MATERIALS

NONE

SECTION 6 – PERIOD OF PERFORMANCE

Base year period of performance: 12/9/2024 – 12/8/2025

Optional period 1: 12/9/2025 – 12/8/2026

Optional period 2: 12/9/2026 – 12/8/2027

Optional period 3: 12/9/2027 - 12/8/2028

Optional period 4: 12/9/2028 – 12/8/2029

SECTION 7 – DELIVERABLES/REPORTING SCHEDULE

Preventive maintenance (PM) and repair services for one year at a time. Includes at least one on-site PM in one year. Detailed service report including quality assurance (range of the instrument, parameters, settings, specs, results, pass/fail and a summary indicating pass/fail as well as any raw data) and certification per repair service request and for PM should be received within 2 weeks after the visit.

SECTION 8 – POINT OF CONTACT INFORMATION

The COR for this procurement is:

Caryn Kim

Centers for Disease Control and Prevention

NCHHSTP/DHP/Laboratory Branch

1600 Clifton Road, NE

Bldg 18, Room 2-132, Mail Stop H18-2

Atlanta, Georgia, 30329

Email: ckim1@cdc.gov

SECTION 9 – PAYMENT TERMS

Payment in arrears quarterly (without additional fees). Payment will be made in accordance with the line items established herein and in accordance with FAR 52.232-25, Prompt Payment, which states that the due date for making invoice payments shall be the 30th day after the designated billing office (see block 21 of the order) has received a proper invoice from the vendor or the 30th day after

Government acceptance of the services performed by the vendor, whichever is later.

Electronic and Information Technology Accessibility Notice

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility

Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards.

Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final

Provisions can be accessed at http://www.access-board.gov/sec508/standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.

205 WCAG 2.0 Level A & AA Success Criteria

302 Functional Performance Criteria

402 Closed Functionality

403 Biometrics

404 Preservation of Information Provided for Accessibility

405 Privacy

406 Standard Connections

407 Operable Parts

408 Display Screens

409 Status Indicators

410 Color Coding

411 Audible Signals

502 Inoperability with Assistive Technology

503 Applications

504 Authoring Tools

602 Support Documentation

603 Support Services

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS

Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://hhs.gov/web/508.

In order to facilitate the Government's determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/, or from the Section 508 Coordinator listed at https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html. Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.