00018118_RFCQ.doc

Oregon Department of Transportation

Request for Competitive Quotes (“RFCQ”) No. S-73000-00018118 Corrosion Inhibitor for Sodium Chloride Brine

Clear Roads Category A3

Solicitation conducted under intermediate procurement procedures per ORS 279B.070 and OAR 137-047-0270

THIS IS NOT AN ORDER

Quotes must be submitted via OregonBuys.

No public opening will be held.

Preliminary results will be posted in OregonBuys shortly after the deadline for submission of quotes.

Non-Discrimination Notice: ODOT, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all potential offerors that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit offers in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Commitment to Diversity, Equity, and Inclusion: The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit offers for this contracting opportunity.

TABLE OF CONTENTS:

Procurement Summary

Award Information

Example Table

Exhibits

Instructions for Submitting a Quote

Competitive Quote Form

References Form

Award Requirements (for winning offeror)

Exhibit 1 – Specifications

Exhibit 2 – Purchase Order Terms and Conditions

Exhibit 3 – Insurance Requirements

Procurement Summary:

Oregon DOT (“ODOT”) is seeking quotes for furnishing and delivering Clear Roads approved category A3 corrosion inhibitor for sodium chloride brine to the two sites listed below. The LaGrande site has two 15,000 gallon tanks that ODOT intends to have filled prior to October 31, 2026, under the current contract but which are expected to need refilling during the 2026-27 winter season. The location in Beaverton has three 10,000 gallon tanks that are currently nearly full. It is unknown whether additional inhibitor will be needed at that location, but ODOT is seeking a quote in preparation for the possibility. The per-gallon price submitted must include all transportation and delivery costs.

The contract(s) resulting from this RFCQ will be in the form of a Master Blanket Purchase Order issued electronically through OregonBuys and Release Purchase Orders for individual purchases. Purchases may be made past the 2026-27 winter season; however, the total amount of all purchases under the Master Blanket Purchase Order may not exceed $250,000.

DELIVERY SITES:

1. Progress Stockpile

8450 SW Hall Boulevard

Beaverton, OR

2. La Grande Maintenance

3014 Island Boulevard

LaGrande OR 97850

Award Information:

Method of award: ODOT intends to award a contract to the responsible offeror whose product provides the lowest cost per application per mile – see example table on the following page. To determine ice melting capacity (Column E in the table) ODOT will, at its expense, have lab testing performed on each product for which a quote is submitted. The test performed will be the Montana Method (MT 525-10) of the Mechanical Rocker Test for Ice Melting Capacity for Deicing Material: https://www.mdt.mt.gov/other/webdata/external/materials/materials_manual/525.pdf *An offeror who submitted a sample for testing in 2025 as described below will not be required to submit a sample under this RFCQ.

Each offeror (who has not previously submitted a sample) must submit a product sample to Analytical Labs in Boise, Idaho - see Instructions for Submitting a Quote for instructions. ODOT will pay for the testing, but all costs associated with packing and shipping the sample are the responsibility of the offeror.

Responsibility: Prior to award, ODOT will evaluate whether the apparent successful offeror meets the applicable standards of responsibility identified in ORS 279B.110. In doing so, ODOT may investigate the offeror and request information in addition to that already required in the RFCQ when ODOT, in its sole discretion, considers it necessary or advisable.

Example: Table This table shows the calculation that will be used to determine lowest cost of application per mile. Numbers inserted in the columns are for demonstration purposes only. See fu

melting capability

(rocker test) Application rate of straight brine /mile

brine

Example, Line 2: Cost of completed product $1.13; (C2*B2)+A2*(1-C2). With a 30% ice melting capability the new application rate would be 35 gallons per mile: F2-(E2*F2). Cost of application/mile of inhibited brine $39.48; D2*G2=H2.

Exhibits:

The following exhibits, whether attached electronically or within this document, are incorporated into this RFCQ and any Purchase Order issued under the RFCQ.

Exhibit 1 – Specifications

Exhibit 2 – PO Standard Terms and Conditions

Exhibit 3 – Insurance Requirements

Instructions for submitting a quote:

Offeror must submit its quote through OregonBuys prior to the due date and time posted within this RFCQ (Bid Solicitation) in OregonBuys by uploading the Competitive Quote Form including the References portion to the Attachments tab.

Product sample: Offeror must submit, no later than the quote due date and time (Bid Opening in OregonBuys) two one-gallon samples of its inhibitor product along with a copy of the product information sheet and the safety data sheet. Product samples must be properly contained and sealed to prevent leakage or spillage. Samples not properly contained will be rejected. Product samples must be clearly labeled to identify the product and include the Bid Solicitation Number: S-73000-00018118.

Samples and product information must be submitted to:

Analytical Laboratories 1804 N 33rd St, Boise, ID 83703 Offerer shall notify the Purchaser identified in OregonBuys by email prior to submitting its sample.

Note: As stated earlier in this document, if the offeror submitted a sample in 2025, this step is not required.

COMPETITIVE QUOTE FORM

Must be submitted with the quote as an attachment in OregonBuys.

OFFEROR INFORMATION

Offeror (COMPANY) Legal Name:

Offeror Address:

Contact Person name and title:

Email:

Phone:

By signature below, the undersigned authorized representative hereby certifies on behalf of the offeror that:

1. Offeror agrees to and shall comply with all requirements, specifications and terms and conditions included with this RFCQ (including all exhibits and addenda, if any) if awarded a Contract/Purchase Order under this solicitation.

2. In accordance with ORS 279A.110(4), offeror does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin. And, pursuant to ORS 279A.110, offeror has not and offeror will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a veteran owned business or an emerging small business certified under ORS 200.055.

Authorized Signature:

Title:

QUOTE PRICING

REFERENCES

Offeror shall provide a list of three different firms for references that can be contacted regarding the quality of goods and/or services that the offeror provided in the last 4 years on purchases or projects comparable in size and scope to the purchase or project described in this solicitation.

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Award Requirements (for winning offeror only):

EXHIBIT 1

SPECIFICATIONS

(Attached as a separate document in OregonBuys)

EXHIBIT 2

STANDARD PURCHASE ORDER TERMS AND CONDITIONS

(Attached as a separate document in OregonBuys)

EXHIBIT 3

INSURANCE REQUIREMENTS

“Contract” in this exhibit means the contract formed by ODOT’s acceptance of the offeror’s quote through issuance of a Purchase Order through OregonBuys.

Contractor shall obtain at Contractor’s expense the insurance specified in this Exhibit 3 prior to performing under the Contract and shall maintain such insurance in full force and at its own expense throughout the duration of the Contract, and as required by any extended reporting period or tail coverage requirements, and all warranty periods that may apply. Contractor shall obtain the following insurance from insurance companies or entities that are authorized to transact the business of insurance and issue coverage in the state of Oregon and that are acceptable to ODOT. Coverage shall be primary and noncontributory with any other insurance and self-insurance with exception of Professional Liability and Workers’ Compensation/Employer’s Liability. Contractor shall pay for all deductibles, self-insured retention and self-insurance, if any.

INSURANCE REQUIREMENT REVIEW:

ODOT reserves the right to periodically access risks and the adequacy of insurance coverage and in its discretion to require additional insurance coverage or increased coverage limits on existing coverages, or both.

SUBCONTRACTORS:

Contractor shall require that all of its subcontractors carry insurance coverage that the Contractor deems appropriate based on the risks of the subcontracted work. Contractor shall obtain proof of the required insurance coverages, as applicable, from any subcontractor providing Services related to the Contract.

WORKERS’ COMPENSATION & EMPLOYER’S LIABILITY

Required by ODOT of Contractors with subject workers, as defined by ORS 656.027.

All employers, including Contractor, that employ subject workers, as defined in ORS 656.027, shall comply with ORS 656.017 and shall provide Workers' Compensation insurance coverage for those workers, unless they meet the requirement for an exemption under ORS 656.126(2). The coverage shall include Employer’s Liability insurance with limits not less than $500,000 each accident. Contractor shall require compliance with these requirements in each of its subcontractor contracts.

All employers, including the Contractor and subcontractor(s), if any, that are exempt under ORS 656.126(2) and subject to any other state’s Workers’ Compensation law, shall provide Workers’ Compensation insurance coverage as required by applicable Workers’ Compensation laws. The coverage shall also include Employer’s Liability insurance with limits not less than $500,000 each accident.

COMMERCIAL GENERAL LIABILITY

Required

Commercial General Liability insurance must be issued on an occurrence basis covering bodily injury, property damage, personal and advertising injury, products and completed operations, and contractual liability.

· Coverage shall be written on an occurrence basis in an amount of not less than FORMCHECKBOX $1,000,000 $5,000,000 per occurrence.

$2,000,000

· Annual aggregate limits shall not be less than FORMCHECKBOX $2,000,000 10,000,000. $4,000,000

AUTOMOBILE LIABILITY

Not required Required Automobile Liability insurance covering Contractor’s business-related automobile use covering all owned, non-owned, or hired vehicles for bodily injury and property damage, with a combined single limit of not less than FORMCHECKBOX $1,000,000 $5,000,000. $2,000,000

EXCESS/UMBRELLA LIABILITY

A combination of primary and Excess/Umbrella Liability insurance may be used to meet the required limits of insurance. If any Excess/Umbrella Liability policies are in place, they must be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying insurance.

NOTICE OF CHANGE OR CANCELLATION:

The Contractor or its insurer must provide at least 30 days’ written notice to ODOT before cancellation of, material change to, potential exhaustion of aggregate limits of, or non-renewal of the required insurance coverage(s).

CERTIFICATE(S) AND PROOF OF INSURANCE:

Contractor shall provide to ODOT Certificate(s) of Insurance for all required insurance before delivering any Goods or performing any Services required under the Contract. The Certificate(s) shall:

· Endorse the “State of Oregon, the Oregon Transportation Commission, and the Oregon Department of Transportation, and their respective officers, members, agents and employees” as an endorsed Additional Insured.

· Include all required endorsements or copies of the applicable policy language effecting coverage required by this Contract.

· Specify that all liability insurance coverages shall be primary and noncontributory with any other insurance and self-insurance, with exception of Professional Liability and Workers’ Compensation/Employer’s Liability.

· If Excess/Umbrella Liability insurance is used to meet the minimum insurance requirement, the Certificate of Insurance must include a list of all policies that fall under the Excess/Umbrella Liability insurance.

· List the following as a Certificate Holder:

ODOT Procurement Office 355 Capitol St NE MS 5-1 Salem OR 97301

Throughout the life of this Contract, Contractor shall submit updated Certificates of Insurance prior to the policy expiration date(s). As proof of insurance, ODOT has the right to request copies of insurance policies, endorsements, self-insurance documents, and related insurance documents relating to the insurance requirements in this Contract.

ADDITIONAL INSURED ENDORSEMENTS:

i.

Additional Insured. The liability insurance coverages, except Professional Liability or Workers’ Compensation/Employer’s Liability, if included, required for performance of the Contract must include an Additional Insured endorsement endorsing the “State of Oregon, the Oregon Transportation Commission, and the Oregon Department of Transportation, and their respective officers, members, agents and employees.” Coverage shall be primary and noncontributory with any other insurance and self-insurance. Proof of Additional Insured status will include copies of endorsements or policy wording which must be submitted with the Certificate(s) of Insurance.

ii.

Commercial General Liability must endorse the “State of Oregon, the Oregon Transportation Commission, and the Oregon Department of Transportation, and their respective officers, members, agents and employees” as Additional Insureds with respect to liability arising out of work or completed operations performed by, or on behalf of, the Contractor including materials, parts, or equipment furnished in connection with such work or operations. The coverage shall contain no special limitations on the scope of its protection afforded to the above-listed insureds. The Additional Insured endorsements shall be written on ISO Form CG 20 10 07 04, or equivalent, with respect to liability arising out of ongoing operations and ISO Form CG 20 27 07 04, or equivalent, with respect to liability arising out of completed operations.

iii. Excess/Umbrella Liability policies must endorse the “State of Oregon, the Oregon Transportation Commission, and the Oregon Department of Transportation, and their respective officers, members, agents and employees” as Additional Insureds.

iv. The Additional Insured endorsements must be acceptable to ODOT.

STATE ACCEPTANCE:

All insurance and insurance providers are subject to ODOT acceptance. In addition, all of the following are subject to ODOT acceptance and, if requested by ODOT, the Contractor shall provide complete copies of the following to ODOT’s representatives responsible for verification of the insurance coverages required by the Contract: insurance policies, endorsements, self-insurance documents and related insurance documents.

Request for Competitive Quotes

Revision: 5/14/24