00012905 Preliminary Results~1.xlsx

This document contains preliminary bidding results for a lump sum construction project (S-73000-00012905) issued by the City of Newport, Oregon, dated March 12, 2025 at 2:00 PM. The project involves financial strategy consulting services related to the Big Creek Dam Replacement initiative. Four contractors submitted bids for the total project price: L & L Construction LLC (ESB No. 13899) at $7,891.00, Coastal Construction Services LLC (ESB No. 13737) at $9,865.00, Hayes Construction Services Inc (ESB No. 10402) at $10,500.00, and Civil West Construction (ESB No. 14086) at $23,827.00. The project requires a professional consultant to develop and manage a comprehensive Funding Strategy and Implementation Plan for securing construction funding for a $110 million dam replacement project. Proposals were due March 18, 2025, by 2:00 PM, with anticipated contract approval by April 30, 2025. The consulting engagement spans approximately 6-7 months across five phases and requires close collaboration with city officials and stakeholders.

The selected consultant must demonstrate a minimum of five years of experience in grant pursuits for similar agencies and possess in-depth knowledge of municipal securities and offerings. Evaluation criteria include thoroughness and quality of proposal (20 points), project understanding and approach (20 points), team qualifications (30 points), and client references (30 points), assessed on a 100-point scale. The consulting contract represents a portion of the overall $110 million project budget, with the city having already completed 30 percent of the design phase and secured state and federal funding for design costs. The remaining construction funding will require identification of multiple revenue sources, potentially including state and federal grants, municipal bonds, and other financial instruments. No specific set-aside designations or restrictions for disadvantaged enterprises were identified in the procurement documents, and no incumbent vendors were mentioned.