Annual Fire System SOW 2023.pdf

Statement of Work

For Annual Fire

Detection/Suppression/Smoke Control System Inspection, Testing, and Certification

I. Description of Service:

The Federal Detention Center, SeaTac (FDC SeaTac) intends to award a service contract to a Washington State licensed and bonded commercial fire systems testing and inspection company to perform an Annual Fire Systems testing and inspections at FDC SeaTac.

II. Scope of Service:

a) Contractor shall use NFPA approved inspection and testing procedures, and associated documents in the performance of the prescribed work.

b) In accordance with applicable NFPA, Chapter’s 13, 25, 72, and 92 article codes, the contractor shall Inspect, Test, and Certify FDC SeaTac’s Fire Detection and Suppression Systems.

c) Performance of service be completed on or before ,JUNE 30, 2023.

III. System Components:

FDC SeaTac’s Fire Detection and Suppression system is comprised of an Edwards System Technologies (EST)3 Smoke Alarm System and a Grinnell Fire Protection Systems designed Fire Suppression System.

a) The Smoke Alarm System inspection and testing shall include, but is not limited to, all audio/ visual devices, pull stations (keyed and pull type), thermal devices, photo-electronic detectors, monitor and control devices (tamper switches, flow switches...)

in accordance with NFPA 72 requirements. The system includes the following components:

Addressable Photo-Electronic Smoke Detectors: 618 ea Ventilation Duct Detectors: 32 ea Monitoring Devices: 263 ea Control Devices: 85 ea Thermal Detectors: 17 ea Alarm pull and key station devices: 45 ea

b) The Grinnell Fire Protection System is comprised of the following:

18 Dry Pipe Systems 23 Wet Pipe Systems 2 Pre-action valve with applicable Strainers, Filters, and Orifices.

1 Deluge valves with applicable Strainers, Filters, and Orifices.

1 Primary Fire Pump 1 Jockey Pump

c) Per NFPA 92, Chapter 8.4 Acceptance Testing

FDC SeaTac requires a “baseline” test for its existing Smoke Control System.

To accomplish this baseline, the contractor shall follow the testing parameters set forth in NPFA 92, Chapter 8.4 with documented test results provided to FDC SeaTac as called for in 8.5.

Typical Annual System components to be inspected, tested, and recertified include, but not limited to:

- Main Fire Pump (Associated Piping, Controller, and Assemblies).

- Fire Main Riser System

- Wet Pipe Suppression Systems

- Dry Pipe Suppression Systems

- Pre-action Valve Operation

- Deluge Valve Operation

- Smoke Control System Devices and Operation

- Main Drain; and all other associated equipment and machinery.

IV. Documentation, Reporting, and Corrective Measures

Contractor shall only use inspection/testing procedures and document forms that are recognized and/or endorsed by the NFPA.

Contract shall provide a Preliminary (Field) Report within 24 hours of completing the inspection and testing process. The field report shall only identify deficiencies that were not able to be resolved during the inspecting and testing process.

Field and final report comment sections shall not have repair recommendations or advisements to upgrade or enhance system devices or features. Comments should simply note what system or device failure was found and/or operational deficiency was observed.

For deficiencies that are unresolvable during the inspection/testing process, the contractor may provide an independent itemized repair quote for corrective measure needed to bring the affected system(s) back into code compliance. The quote shall be broken out by materials and labor, and should include any necessary re-inspection/testing procedure(s) to attain its system recertification.

Contractor shall provide to the institution a complied, Detailed Inspection and Testing

Report within (30) thirty days of the last day the contractor was on-site to complete the inspection, testing and re- certification process.

The detail report shall include:

a) Cover page on Contractor Company Letterhead having :

- Location, Date, and Time of inspection and testing.

- Names of all assigned Technicians who performed the on-site procedures.

- Name(s) of Inspecting Authority(s) who review and sign the applicable inspection and testing forms.

- A brief summary of any deficiencies found and corrective measures necessary to bring deficiencies into compliance. All deficiencies shall be listed with reference to the specific NFPA code or requirement it failed to meet.

If no deficiencies were found the report shall state, “No Deficiencies Found”.

- A “Certification” statement for all equipment and system components that met NFPA inspection and testing compliance as they pertained to the Annual inspection and testing requirements.

NOTE: If deficiency corrective measures can be completed, re-inspect/tested, and re-certified within the 30 days, the Final report shall reflect these actions.

If one or more corrective measures cannot be completed within the 30 days, the report shall note a “follow-up” remedial report will be issued for those items upon completion of re-inspect/testing and re-certification of said items.

b) Copies of all the used “Inspection/Testing” forms, signed by the overseeing authority(s) shall be included.

Verbal recommendations by the contractor for system upgrades/enhancements that either NFPA is moving towards code implementation or other industry standards are welcome.

V. Special Qualifications/Instructions:

The Primary Contractor shall be licensed and bonded, by the State of Washington, and shall:

a) Employ Edwards System Technologies certified technicians to perform all required fire detection system inspection, testing, and certification procedures as outlined in applicable NFPA codes.

b) Employ Fire System Field Technicians who are experienced in inspecting and testing building Smoke Control Systems and associated field devices as outlined in applicable NFPA codes.

c) Employ Fire Suppression System certified technicians to perform all required fire suppression system inspection, testing, and certification procedures as outlined in applicable NFPA codes.

VI. Schedule:

A. The Federal Detention Centers normal hours of operation are Monday through Friday, 6:00a.m. to 3:30p.m., excluding Federal Holidays. All work must be scheduled within this time frame. Any work that is required outside this schedule must be approved by the contracting officer prior to the beginning of any work.

B. All initial inspection/testing and certification is to be completed on or before May 31, 2023.

C. Contractor shall provide sufficient manpower to complete inspection in a timely manner without delays. All crews shall report at the same time and work simultaneously on individual inspections.

VII. Supplies:

All related materials and supplies that are needed routinely by the contractor shall be supplied by the contractor. All materials and supplies brought into the Institution will relate to the necessary and required needs to complete established contract requirements.

Records relative to operations under contractual obligation shall remain the property of FDC SeaTac.

VIII. Institutional Security:

Upon the acceptance of an awarded contract, the contractor agrees to adhere to all regulations prescribed by the institution for safety, custody and conduct of inmates. The contractor, and their employees assigned to work at FDC SeaTac, WA, will be required to clear a security background check and affirm U.S. Residency. If an individual(s) should not be cleared for institution access the Primary Contractor will be advised.

Reason as to why the individual(s) did not clear the background check for institution access will not be, by law, divulged. The contractor my submit for clearance alternate employees in such cases, however those individuals must have the same certification qualifiers as noted in section V.

VIIII. Service Contract Act 1965 (DOL Wage Rates):

The Contractor awarded services under the contract shall pay all wages in compliance with the Service Contract Act of 1965. The Federal Detention Center has selected the below listed work classifications that are most likely to be provided under an awarded contract: No. 23290 - Fire Alarm System Mechanic

The Contractor shall provide all staff that apply to the above occupational classification with the wage listed on the most current wage listed by the Department of Labor and the associated fringe benefits listed within the wage determination. A copy of the most current wage rate will be provided to the contractor upon award for all occupations performing work under an assigned contract. Current wage rates may be accessed by visiting the website: http://www.dol.gov