00012193_ITA_Final.docx
DOCX document 105 KB Posted
- Solicitation number
- S-73000-00012193
- Issued by
- Columbia County, Oregon
About this file
This document is a Notice of Intent to Award from the Oregon Department of Transportation (ODOT) Procurement Office, addressing a mini-solicitation for the Cape Arago Highway Corridor Plan project. The contract is awarded to Kittelson & Associates, Inc. for a Work Order Contract (WOC) to provide personal services for developing a comprehensive transportation system improvement plan spanning from Coos Bay to Charleston. The project is anticipated to start in June 2025 and be completed by June 2027, with negotiations to be conducted over the upcoming weeks following the May 28, 2025 notice date. John Lazur will serve as the ODOT Project Manager, and the contract will require extensive multimodal transportation analysis, community engagement, and traffic studies to improve highway safety and efficiency.
The contract includes a 3% Disadvantaged Business Enterprise (DBE) participation goal and will be funded through the Federal Highway Administration's State Planning and Research Program. Payment methods may be flexible, potentially including fixed price, milestone-based, or time and materials approaches with a maximum not-to-exceed amount. Proposers are required to have an Oregon Registered Professional Engineer in active status and must complete specific certifications regarding non-discrimination, sexual harassment prevention, and potential conflicts of interest. The procurement process involves detailed negotiations, including developing a statement of work (SOW), completing a Breakdown of Costs (BOC), and securing necessary approvals from ODOT's Procurement Office and Department of Justice before issuing a Notice to Proceed.
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Other files
| File | Type | Posted |
|---|---|---|
| 00012193_Att-B_Sample Projects.doc | DOC document | |
| RFQ 2024-114 Submittal Sheet - Construction.pdf | ||
| 00012193_Mini_RFP_Final.pdf | ||
| 00012193_Att A_Proposal Cover Sheet.doc | DOC document |
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Text version
Department of Transportation Procurement Office 355 Capitol St NE, MS#3-3 Salem, OR, 97301 Phone: (503) 986-2710 Fax: (503) 986-5790
OREGON DEPARTMENT OF TRANSPORTATION
Notice of Intent to Award
| DATE: | May 28, 2025 |
| TO: | Kittelson & Associates, Inc. |
| PA: B38918 WOC #28 | |
| SUBJECT: | Intent to Award – Mini Solicitation 73000-00012193: Cape Arago Highway Corridor Plan: Coos Bay to Charleston |
Kittelson & Associates, Inc. is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced Mini-Solicitation. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice.
John Lazur will be the ODOT Project Manager (PM) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC-CPFF or BOC-NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal set forth in the Mini-Solicitation. To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:
| Activity |
| Responsible Party |
| Business Days |
| Negotiations |
| Establish work session to discuss the SOW with Consultant |
| ODOT PM |
| Within 5-10 days of this notice (days depend on size and complexity of the project) |
| Respond to work session with comments/edits to SOW |
| Consultant |
| Within 5 days of work session |
| Respond to SOW comments/edits |
| ODOT PM |
| Within 3 days of receipt of Consultant comments/edits |
| Submission of BOC |
| Consultant |
| Within 5-10 days of final ODOT scope (days depend on size and complexity of the project) |
Respond to BOC, negotiate, and
Submit for legal sufficiency
ODOT PM / OPO
OPO
Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project)
| Legal Sufficiency |
| OPO, ODOT PM, and DOJ |
| Within 15 (Mini-Solicitation) & 20 (Formal) days of submission by ODOT PM |
| Signature routing and execution |
| OPO, Consultant, and ODOT Expenditure Authority (if required) |
| Within 6-8 days from initial routing |
| Issue Notice to Proceed (NTP) |
| ODOT PM |
| 1 day after execution |
Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.
If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.
If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).
Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.
ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.
Sincerely, Jennifer Barret ODOT Procurement and Contract Specialist III image1.png
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