00011884_Albany TSP_ITA.docx

Department of Transportation Procurement Office 355 Capitol St NE, MS#3-3 Salem, OR, 97301 Phone: (503) 986-2710 Fax: (503) 986-5790

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award

DATE: 03/18/2025

TO: 73000-00011884 Albany TSP- Plan Holders SUBJECT: Intent to Award for Albany TSP (BID# S-73000-00011884) Kittleson & Associates, Inc. is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced Mini-Solicitation. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the Mini-Solicitation are summarized on Attachment 1 of this notice.

Sarah Peters will be the ODOT Project Manager (PM) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC-CPFF or BOC-NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal set forth in the Mini-Solicitation. To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:

Respond to BOC, billing rates, negotiate, and

Submit for legal sufficiency

ODOT PM

OPO

Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project)

Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.

If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, David Brudnok ODOT Procurement Office | Contract Coordinator | OPBC ODOT Procurement Office, MS#2-2 355 Capitol ST NE, Salem OR 97302-1166 Phone: 503-871-7881|: david.brudnok@odot.oregon.gov

OPO Purpose: “OPO provides Procurement solutions with integrity by fostering collaborative experiences that advance the transportation system.”

OPO Vision: “We are a trusted partner dedicated to consistently optimizing procurement expertise and resources with a proactive, results-oriented approach.”

Attachment 1 – Award Submittal Requirements Please email to me, the Contract Coordinator, the following items if marked as “REQUIRED” in the Mini-Solicitation (see detailed requirements and due date for each item in Section 2.3 of the Mini-Solicitation).

· Breakdown of Costs

· Certificates of Insurance

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

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