00009828_5B-23_Kittelson & Associates, Inc._Intent to Award.docx
DOCX document 33 KB Posted
- Solicitation number
- S-73000-00009828
- Issued by
- Union County, Hebo CDP, Oregon
About this file
This document is a Notice of Intent to Award from the Oregon Department of Transportation (ODOT) for a Mini-RFP - OregonBuys Bid Solicitation #: S-73000-00009828 for the City of Hermiston's Transportation System Plan Update. Kittelson & Associates, Inc. has been selected as the top-ranked firm for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the Mini-RFP. The scores and rankings of all Proposers are provided in the accompanying score matrix. The ODOT Project Manager will initiate contact with the Consultant to negotiate the statement of work, schedule of performance, and costs. A Breakdown of Costs demonstrating subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal must be completed and submitted. The document outlines the anticipated schedule for completing the negotiations, submitting the Breakdown of Costs, and securing approvals. No work is authorized until the WOC is executed, and the Consultant receives a written Notice to Proceed from the ODOT Project Manager.
The document also includes the related state and local contract opportunity details, which indicate that this is for the Hermiston Transportation System Plan Update project under the TGM 5B-23 Work Order Contract. The project is located in Umatilla County, Oregon. The attachment tab contains the Mini-RFP documents with further details on the project.
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Other files
| File | Type | Posted |
|---|---|---|
| Notice to post in OB's_MRO.pdf | ||
| 00009828_5B-23_Mini-RFP_Final~1.docx | DOCX document | |
| 00009828_5B-23_Mini-RFP_Att A_Proposal Cover Sheet.docx | DOCX document | |
| 00009828_5B-23_Mini-RFP_Addendum #1~1.docx | DOCX document |
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Text version
OREGON DEPARTMENT OF TRANSPORTATION
Notice of Intent to Award
| DATE: | August 21, 2024 |
| TO: | Matt Hughart |
| SUBJECT: | Intent to Award |
Mini-RFP – OregonBuys Bid Solicitation #: S-73000-00009828 Project: City of Hermiston, Transportation System Plan Update Contract Number: PO-73000-00005653:9 / B38918 WOC #22 Kittelson & Associates, Inc. is the top ranked firm selected for negotiations of a Work Order Contract (“WOC”) to provide Personal Services as specified in the above referenced Mini-RFP. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the Mini-RFP are summarized on Attachment 1 of this notice.
Cheryl Jarvis-Smith will be the ODOT Project Manager (“PM”) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (“SOW”), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (“BOC”) must be completed (using the BOC, BOC-CPFF or BOC-NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (“DBE”) goal set forth in the Mini-RFP. To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:
| Activity |
| Responsible Party |
| Business Days |
| Negotiations |
| Establish work session to discuss the SOW with Consultant |
| ODOT PM / TGM |
| Within 5-10 days of this notice (days depend on size and complexity of the project) |
| Respond to work session with comments/edits to SOW |
| Consultant |
| Within 15 days of work session |
| Respond to SOW comments/edits |
| ODOT PM / TGM |
| Within 15 days of receipt of Consultant comments/edits |
| Submission of BOC / Billing Rates |
| Consultant |
| Within 5-10 days of final ODOT scope (days depend on size and complexity of the project) |
Respond to BOC, billing rates, negotiate, and
Submit for legal sufficiency
ODOT PM / TGM
TGM
Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project)
| Legal Sufficiency |
| TGM, ODOT PM, and DOJ |
| Within 15 (Mini-RFP) days of submission by ODOT PM |
| Signature routing and execution |
| TGM, Consultant, and ODOT Expenditure Authority (if required) |
| Within 6-8 days from initial routing |
| Issue Notice to Proceed (NTP) |
| ODOT PM |
| 1 day after execution |
Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.
If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.
If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the Mini-RFP and governing Oregon Administrative Rules (“OAR”s).
Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.
ODOT would like to thank each Proposer for your time and efforts in preparing a response to this Mini-RFP.
Sincerely, Kelsey Maffei Procurement Contract Specialist, OPBC TGM Grants/Contracts Program Manager ODOT Policy Data & Analysis Division 555 13th St NE | Salem, OR 97301-3871 Email: kelsey.m.maffei@odot.oregon.gov
Attachment 1 – Award Submittal Requirements
Please email to me, the Contract Coordinator, the following items if marked as “REQUIRED” in the Mini-RFP (see detailed requirements and due date for each item in Section 2.3 of the Mini-RFP):
· Breakdown of Costs
· Certificates of Insurance
· COI Disclosure (if any changes from your proposal submission)
· Committed DBE Breakdown & Cert. Form(s)
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