00002535 Sole Source notice.pdf

Sylvester Donelson, Jr. Sara Morrissey Michael Jordan Chief Procurement Officer Deputy City Administrator Chief Administrative Officer

March 14, 2025

BuySpeed Posting No. 00002535

NOTICE OF SOLE SOURCE PROCUREMENT

The following Sole Source Procurement is hereby published in accordance with Portland City Code

5.10. This notice was posted on March 14, 2025 and shall remain posted for a minimum of seven (7) calendar days prior to contract award.

Procurement Description: Sole source contract for Stop Stick products

Vendor: Stop Stick, LTD

Justification: Stop Stick, LTD is the sole source and sole distributor for Stop Stick products. Stop

Stick products are tire deflation and pursuit termination devices (vehicle disabling equipment) that include Stop Sticks, Piranhas, and Terminators. Portland Police utilizes these products for pursuit prevention and termination, and they are placed in all patrol cars. Portland Police also utilizes the training kits for training purposes.

There are several manufacturers of tire deflation devices but none that meet the usability and safety needs of PPB. The US Department of Homeland Security (DHS) System Assessment and Validation for Emergency Responders (SAVER) conducted an assessment of portable tire deflation devices and found that users preferred the Stop Stick system for the following reasons (see attached document for assessment).

1.) Capability – users rated Stop Stick system higher than other systems in spike effectiveness and overall system effectiveness.

2.) Deployability – Users rated Stop Stick system higher than other systems and had positive comments on its storage options and ease when deploying and retrieving the system for redeployment

3.) Maintainability – Users rated Stop Stick system higher than other systems based on durability. It’s worth noting that assessment engineers and technicians rated another manufacturer higher in this category.

4.) Safety – The highest weighted category for PPB and more important than any other category mentioned – During field tests performed during this assessment, competitor product systems showed several safety concerns. 1 product had numerous spikes turn into projectiles during deployment and if flipped during deployment, users were unable to correct the problem without putting themselves at risk of being struck by vehicles.

Contractual Term: Five (5) years

Sylvester Donelson, Jr. Sara Morrissey Michael Jordan Chief Procurement Officer Deputy City Administrator Chief Administrative Officer

Estimated Contract Value: $625,000.00

The Contractor has indicated their/its intent to provide the product and deliver all materials without the use of any subcontractors.

Any firm with questions regarding this procurement may contact Procurement Services, Mark Ariza, Procurement Analyst, at 503-823-1885 or via email at Mark.Ariza@portlandoregon.gov.

In accordance with PCC 5.33.100 any firm adversely affected by the award of contract shall have seven

(7) days from the issuance of this sole source notice to file a protest. The protest must be filed in writing to the Chief Procurement Officer and must specify the grounds upon which the protest is based. The Chief Procurement Officer shall not consider a protest submitted after the timeline established in this Notice of Intent to make a sole source purchase. Any protest must include the following information:

• Sufficient information to identify this notice of intent to make a sole source purchase; and

• A detailed statement of all the legal and factual grounds for the protest; and

• Evidence or supporting documentation that supports the grounds on which the protest is based;

and

• A description of the resulting harm to the affected person; and

• The relief requested.

Protests must be sent to Mark Ariza, Procurement Analyst, via email at Mark.Ariza@portlandoregon.gov. The Chief Procurement Officer will review the protest and issue a written decision.

Sincerely, SD:MA els.on, J .. Chi f Procurem n-, Off"icer mailto:Mark.Ariza@portlandoregon.gov mailto:Mark.Ariza@portlandoregon.gov