00 RFP_1.PDF

Laredo Independent School District

Purchasing Department

2400 San Bernardo Avenue, 3rd Floor, Rm #D322

Laredo, Texas 78040 Tel:

956-273-1080

Fax: 956-273-1085

REQUEST FOR PROPOSALS

Laredo Independent School District invites you to submit a Proposal for:

RFP 26-016 Plumbing Supplies, Items, Equipment Plus Related Components and Materials

REFERENCE NUMBER

RFP #26-016 (the “RFP”)

RESPONSE MUST BE DELIVERED BY

August 11, 2026 at 2:30 p.m. Central Standard

Time (the “Deadline”) (Note: Without exception

– Proposal must be timely submitted in the

District’s Bonfire Portal or time and date stamped by the Procurement Department.

Proper and complete submission of the

Respondent’s Proposal in the District’s Bonfire

Portal is at the risk of the Respondent. Timely physical delivery is at the risk of the respondent.)

RESPONSE MUST BE DELIVERED TO

Laredo Independent School District

Procurement Department

2400 San Bernardo Ave, 3rd Floor, Rm #D322, Laredo, Texas 78040

ESTIMATED CONTRACT PERIOD

December 13, 2026 to December 12, 2027 with the possibility of extending the contract for a second and third year. Subject to change based on approval timelines by the LISD Board of

Trustees and annual evaluation review.

PRE-PROPOSAL MEETING

N/A

WRITTEN QUESTIONS DUE DATE (Weds.), July 29, 2026 at 12:00 noon Central

Standard Time

DISTRICT BUYER IN CHARGE OF

PROPOSAL

All questions regarding this proposal should be in writing and sent to Eugenio Amaya Jr., Procurement Specialist, at eamaya1@laredoisd.org

PROCUREMENT DIRECTOR Hector M. Mejia

LAREDO INDEPENDENT SCHOOL DISTRICT

I. PURPOSE:

The Laredo Independent School District is soliciting proposals from firms who offer support for the following:

plumbing supplies, items, equipment plus related components and materials.

II. BACKGROUND INFORMATION:

The Laredo Independent School District (LISD) was established in 1882. LISD is a district sprawling more than 13 square miles. The Laredo Independent School District is made up of 33 educational institutions: 20 elementary schools, four middle schools, and four high schools including Early College High School located on the campus of Texas A&M International University, the Lara Academy, our alternative education campus, the Valdez Non-Traditional High School, and four magnet schools. The four magnet schools are the Vidal M.

Treviño School of Communications and Fine Arts, located across the street from Nixon High School, Esther G.

Buckley Early College High School, located at Martin High School, Sabas Perez School for Engineering and Technology Education, located at Cigarroa High School and the new Business, Industry and Public Service Early College Academy at Nixon High School.

The district has a yearly average student enrollment of 19,945 and over 3,761 employees striving for academic excellence. At LISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural work place.

III. SCOPE SPECIFICATIONS / SUBMISSION INSTRUCTIONS:

SCOPE OF WORK

1. Purpose of RFP: For the purpose of this RFP, the Laredo Independent School District - LISD (herein after referred to as District), is soliciting proposals from vendors whom offer plumbing supplies, items, equipment plus related components and materials. The purpose of this (turnkey) proposal is to acquire providers whom offer the best value to the district. These items are necessary to provide support by a qualified sales contractor(s) to meet specific District maintenance, repair and specialized project needs for either short term, long term and/or temporary work-related project assignments. The proposer’s quality in delivery of services and experience with and/or knowledge of the standards of plumbing and/or experience, in such a field, is of paramount importance to Laredo Independent School District

2. Project Needs: The department manager or facilities supervisor will contact the vendor to ask for pricing of various plumbing items and to inquire as to the availability of these items for various projects.

3. Appendix A - Must Be Submitted With Proposal - Item 1: The proposer must provide “Appendix A” Catalog/Pricelist or Pricing Sheet along with the other “required” proposal documents. The Catalog/Pricelist can be a paper hard-copy(ies) or (valid and working) website link listing(s) which is/are used and is/are from the proposer’s manufacturer/supplier website location(s).

4. Form C - Direct Contact Information Sheet – Item 2: The proposer will provide “Form C” – “Direct Contact Information Sheet” with the full names (First and Last Name) and official titles of individuals from your company, whom are “familiar” with some of the information submitted on behalf of your company.

They should, at the very minimum, be familiar with the fact that your company submitted “Response” documents pertaining to this Request for Proposal (RFP). Given that the district’s RFP proposals are always paced on a very fast-paced timeline, the purpose of this “Direct Contact Information Sheet” document is to provide a fast and efficient exchange of information between the district and knowledgeable staff from your company regarding any basic questions which may need to be answered quickly and promptly. They (your staff) should at least know to whom, within your company, to direct questions, which the district may have, and need quick answers from.

5. References – Item 3: The proposer will provide “Form B” - “Similar Work Reference Information” with at least three (3) complete references from companies that have bought from the proposer’s business in the past. References must include the following information:

References’s organization or company name.

References’s physical mailing address, phone number and email address.

Contact person.

Description and date of project and/or services provided for each reference.

6. State Certifications – Item 4: The proposer will provide “State Certifications” information sheet with the appropriate itemized check marks and official signature(s) from your company.

7. Federal Certifications – Item 5: The proposer will provide “Federal Certifications” information sheet with the appropriate itemized check marks and official signature(s) from your company.

8. Laredo Independent School District Vendor Packet – Item 6: The proposer will provide a properly completed L.I.S.D. “Vendor Packet” with all of the pages filled accordingly. If there is information requested which does not apply to your company, then Put a large “X” (Cross) on the appropriate page and put your signature and date. This way district staff will know that this page “was read” and the requested information does not apply to your company.

9. 1295 Form – Certificate of Interested Parties – Item 7: The proposer will provide a “1295 Form – Certificate of Interested Parties.” Instructions for gathering this form from the State of Texas website and for properly submitting this form are included. On this forms number 3 where it states “Provide identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of services, goods, or other property to be provided under the contract.” Provide the number, name and/or title of this Request For Proposal.

10. Certification of Insurance (Form Acord 25): Please refer to #15 in the “General Terms and Conditions” and the “Certificate of Liability Insurance Sample – Acord 25” attached under the “Supporting Documentation” section of this RFP on the Bonfire portal.

11. General Terms:

The proposer must be in constant communication with District’s department regarding items cost issues or concerns, potential project item(s) cost overruns for specialized or customized ordered items and/or other potential situations related to costs for purchased items.

The proposer will be responsible for notifying the District department regarding future availability of “out of stock” items, should anticipated shortfalls occur, or any issues encountered during the course of any district plumbing project.

RFP #26-016 PLUMBING SUPPLIES, ITEMS, EQUIPMENT, PLUS RELATED COMPONENTS AND MATERIALS (1st Yr.)

Request for Proposal (RFP) Submittal Instructions

Listed below are the required documents and information needed to complete your submission. Failure to properly complete and submit any of the required documents may subject your proposal to disqualification.

☐ ITEM 1. Vendor must submit “Appendix A” Catalog/Pricelist or Pricing Sheet. Required Document.

☐ ITEM 2. Submit: “FORM C” Direct Contact Information Sheet. Required Document.

☐ ITEM 3. Submit: “FORM B” Similar Work - Reference Information” located on Bonfire (Euna). Please fill in all areas of the form. Required Document.

☐ ITEM 4. Vendor must submit signed State Certifications. Found on pages 11 - 13. Failure to submit will result in immediate disqualification. Required Document.

☐ ITEM 5. Vendor must submit signed Federal Certifications. Found on pages 14 - 19. Failure to submit will result in immediate disqualification. Required Document.

☐ ITEM 6. Vendor must submit a Laredo Independent School District Vendor Packet. Required Document.

☐ ITEM 7. Vendor must submit a 1295 Form - Certificate of Interested Parties. Instructions how to submit a 1295 form are located in the District’s vendor packet and the 1295 example, both located in Bonfire public files. Required

Document.

☐ Awarded vendor(s) will be required to submit Certification of Insurance (Form ACORD 25) with Laredo ISD named as the “Certificate Holder” within 10 days of award date.

(Please refer to #15 in the “General Terms and Conditions” and the “Certificate of Liability Insurance Sample - Acord

25” attached under the “Supporting Documentation” section of this RFP on the Bonfire Portal.)

Other Information

a) Proposals received via phone, facsimile, email or other medium will not be accepted or considered.

b) Proposals must be timely submitted in the District’s Bonfire Portal or received and date stamped on or before the time and date stated above.

c) The District reserves the right to reject any or all proposals received, waive any or all irregularities, choose the most advantageous price, discount and warranty for each service, and to award a contract only upon availability of funding.

d) This RFP is an “all” or “some” proposal.

e) Failure to submit any of the REQUIRED DOCUMENTS will disqualify your submittal from this Request For

Proposals (RFP) Bid.

f) Vistor I.D. Requirement: As per the Laredo Independent School District’s Safety Initiative, it is required that Vendor must provide all of their employees with a company ID badge showing company name and photograph of the employee. The company ID badge shall be worn and be visibly displayed at all times that this person is on District premises.

Estimated Time Schedule

1st Advertisement: July 25, 2026.

2nd Advertisement: July 26, 2026.

RFP written questions submittal deadline (Wednesday) July 29, 2026 at 12:00 p.m.(noon) Central Standard Time.

RFP Deadline is (Tuesday) August 11, 2026 @ 2:30 p.m. (Central Standard Time).

RFP responses/submittals will be reviewed August 12-13, 2026.

Evaluation committee’s recommendations will be presented at the Business and Support Services Committee Meeting on September 10, 2026.

Final recommendation is to be presented at the L.I.S.D. Board of Trustees Meeting on September 24, 2026.

Proposal’s effective date is from December 13, 2026 through December 12, 2027 (1st Term).