00 - Facility Fire Suppression_SOW.pdf

Statement of Work (SOW)

Facility Fire Suppression

11/16/2020

Version 1.0

Contents Vision Statement

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location and Hours of Work

2.7 Travel / Temporary Duty (TDY)

3 Performance Requirements

3.1 Fire Suppression System Maintenance

3.2 Semi-Annual Requirements

3.3 Annual Requirements

4 Special Requirements

4.1 Security and Safety

4.2 Quality

5 Deliverables

APPENDIX A

APPENDIX B

Statement of Work (SOW)

Fuel Analysis and Treatment Service

Vision Statement

Caven Point Marine Terminal (CPMT) is committed to continually improving its capability to repair, overhaul and modernize marine vehicles. Our fleet shall continuously be ready to directly support navigable waters in New York - New Jersey Harbor. This site anticipates Star recognition in accordance with Occupational Safety & Health Administration (OSHA) Voluntary Protection Program (VPP) by 2023.

1 Introduction CPMT is located in Jersey City, New Jersey. It is a shipyard/port and belongs to the U.S. Army Corps of Engineers (USACE) which performs marine services on government vessels. Daily operation of the vessels at CPMT enables USACE to execute the Drift Debris Collection Project among other efforts in New York District

(NAN).

1.1 Mission

CPMTs mission is as follows:

• Provide logistical support for assigned vessels and marine crafts.

• Perform authorized work in connection with construction, conversion, overhaul, repair, alteration, dry docking, and outfitting of vessels and marine crafts, as assigned.

• Drift & Floatables Collection patrol, locate, collect, remove and dispose of drift and debris.

• Serve other branches of USACE requiring access to waterways for inspection, analysis and oversight within the project area.

1.2 Background

The authorized project area is New York - New Jersey Harbor Estuary, from the New Jersey Atlantic Highlands to the Tappan Zee Bridge, including adjacent and tributary waters, and Long Island Sound. The project effort consists of locating, collecting, removing and disposing of up to 530,000 cubic feet or drift and floatables per year.

Drift collection vessels are used on a daily basis (one vessel works on each weekend day) to collect large floating drift from authorized areas. Large floating drift is a threat to the many deep-draft cargo carriers and petroleum tankers, as well as the growing number of high-speed passenger commuter ferries, cruise ships and recreational vessels. Consistent with the authorization in the Water Resources Development Act of

1990, floatables are also collected so they do not escape the harbor and pollute the New York - New Jersey bathing beaches.

1.3 Scope

The scope of performance for this contract supports USACE CPMT Facility. The contractor shall perform inspection of and maintenance on the facility fire suppression system at CPMT.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors.

The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at CPMT and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the SOW requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks

The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (KO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (SOW line item) issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this SOW requires work at CPMT. Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. Hours of work are from 0700 to 1530 daily.

Contingency situations such as emergencies may require performance in excess of 8 hours per day, 40 hours per week or during other than typical hours.

2.7 Travel / Temporary Duty (TDY)

Travel to other government facilities or other contractor facilities may be required and will be specified in the SOW. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy procedures), and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR).

3 Performance Requirements

3.1 Fire Suppression System Maintenance

Performance Standard

a) STD: National Fire Protection Association 25

Acceptable Quality Limit(AQL): use of NFPA approved inspection and repair methods

3.2 Semi-Annual Requirements

a) The Contractor shall perform all tasks identified in section 5 below in accordance with NFPA 25 and USACE Safety Manual EM 385-1-1,2014

3.3 Annual Requirements

a) The Contractor shall perform all tasks identified in section 5 below in accordance with NFPA 25 and USACE Safety Manual EM 385-1-1,2014

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

4.1.1 Security

DD Forms 254: Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254, which will be further identified in the DD Form 254 for each TO, as required. All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC).

Visitor Group Security Agreement. The contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract or Task Order. The Agreement will outline responsibilities in the following areas: Contractor security supervision; Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements;

security education; personnel security clearances; reports; security checks; security guidance; emergency protection; protection of government resources; DD Forms 254;

periodic security reviews; and other responsibilities, as required.

4.1.2 Safety

Contractor Compliance: The Contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the Contractor’s safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP).

Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officers representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officers representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.2 Quality

This section describes the Quality Control components for this effort. The following sub-section provides considerations on this effort.

4.2.1 Quality Control

The Contractor shall develop a Task/Delivery Order QCP and maintain an effective quality control program to ensure services are performed in accordance with the IDIQ contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the Task/Delivery Order. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

4.2.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this Task/Delivery Order in accordance with the Governments QASP.

5 Deliverables The contractor shall provide deliverables as described in subsequent task orders.

Deliverables shall be specified by the government. Upon request for deliverables, format and delivery schedule shall be determined.

Number Name Frequency Quantity

A1 Test all flow and tamper switches Semi-annually

2 tests/year

A2 Provide Written reports detailing testing results and system deficiencies

Semi-annually reports/year

A3 Perform a full flow fire pump test Annually 1

A4 Test the solution in the one (1) anti-freeze system

Annually 1

A5 Replace three (3) filters in each of the two (2) nitrogen generating systems and test the nitrogen output of these systems

Annually 1

A6 Trip test the two (2) dry pipe sprinkler system valves during warm weather and drain all low point drains. Clean interior of dry pipe valves and replace or repair parts as necessary

Annually 2

A7 Visually Inspect all exposed piping valves and system components

Annually 1

A8 Inspect the fire department connection Annually 1

A9 Provide Written reports detailing testing results and system deficiencies

Annually 1

A10 Miscellaneous System Repairs As Requested

TBD

APPENDIX A

WET SPRINKLER SYSTEM

Fire Pump Data

Manufacturer ITT/AC

Model GPA 8100

Voltage 208V

HP Rating 50 HP

Phase 3

Frequency 60 Hz

Transfer Switch Data

Model Prefix GPA + GPU

Voltage 480V

HP Rating 20 HP

Jockey Pump Data

Manufacturer ITT/AC

Model JP3 Goulds

Voltage 460V

HP Rating 2 HP

Fire Pump Controller

Model GPX+GPM

Manufacturer Toma Tech

Backflow Preventer

Model C3000

Manufacturer AMES

Flow Meter for Fire Pump

Model 6” 743 GRVD

Manufacturer Gerand Engineering

APPENDIX B

DRY PIPE SPRINKLER SYSTEM

ITEM MODEL Manufacturer

Air Compressor OL86050AC-LP General Air Products

Firelock Dry Valve Series 768 Victaulic

Nitrogen Generator N2-Blast South TEK System