00 Draft Performance Work Statement.docx

Draft Performance Work Statement Precise Time and Astrometry Workflow Management United States Naval Observatory

1.0 BACKGROUND

The United States Naval Observatory (USNO) is responsible for the production and dissemination of Precise Time, Astrometry, and Earth Orientation Parameters (EOP) to the Department of Defense (DoD) and Intelligence Community (IC) for use in navigation under DoD Instruction (DoDI) 4650.06. This mission includes development and dissemination of Precise Time and Astrometry data products to the DoD. USNO requires workflow development expertise to organize, optimize and manage the processes involved in in obtaining accurate time measurements, precise celestial observations, earth orientation calculation, and the associated networks (Precise Time and Astrometry Network).

2.0 SCOPE

USNO requires expertise in workflow management techniques to streamline operations, minimize errors, and maximize efficiency throughout the entire process chain, from research and development to the final dissemination of precise time and positional information across five functional areas.

3.0 TECHNICAL REQUIREMENTS:

Under this contract the following shall be completed

1. Develop and execute workflows that enhance productivity, maintain quality standards of USNO data products, and accelerate research to operations processes across all USNO activities.

2. Facilitate collaboration among multidisciplinary teams of scientists, engineers, and technicians, enabling them to work cohesively towards common goals and objectives.

3. Develop systematic planning initiatives; coordinated and execute initiatives to advance the accuracy and reliability of timekeeping and celestial positioning

4. Develop schedules and monitor performance to adapt to changing requirements

5. Incorporate risk management strategies to mitigate potential setbacks and ensure workflow continuity

Services to be furnished under this contract shall be set forth in individual Tasks Orders. It shall be the responsibility of the Contractor to organize, furnish, and supervise a working force which, within the limitations of the provisions of the proposed contract, is capable of effectively performing the work as established above and further defined in the individual Task Orders and supporting PWS’s. It shall be the responsibility of the contractor to assure that all contractor professionals possess the specialized education and experience specified under personnel qualifications in the “Basic Qualifications” section of this document and as identified in the task order issued. The Contractor shall notify the Contracting Officer’s Representative (COR) promptly with hiring status and changes of personnel for each Task Order.

4.0 PERSONNEL QUALIFICATIONS (REQUIRED):

This contractor shall provide Precise Time and Astrometry Managers with various levels of expertise. The following skillsets define this labor category:

· Experience developing detailed workflows for precise time and astrometry programs, specifically the assembly and deployment of clock infrastructure and telescope instrumentation

· Experience facilitating collaboration among multidisciplinary teams of DoD scientists, engineers and technicians

· Experience developing planning, requirements development and risk management strategies related to physics, astrophysics, astronomy and geodesy research, development and operations activities

· Expert in DoD Navy workflow policy or Navy acquisition policy.

· Technical or workplace experience in precise time programs with high availability requirements

Within the Precise Time and Astrometry Workflow Manager labor category, the contractor must be able to provide qualified employees with Basic, Senior, Master or Principal levels of competence defend as

· Basic: Contractor with Associate’s or Bachelor’s degree in any field and at least 3 years of experience in relevant field. Master’s degrees and PhDs in relevant field with no experience also qualify.

· Senior: Bachelor’s degree with at least 6 years of experience or Master’s degree or PhD in relevant field with 3 years of experience. For Master’s and PhD levels relevant work performed during completion of degree can count as experience.

· Master: Bachelor’s degree in any field with at least 10 years of experience in relevant field, or Master’s degree or PhD in relevant field with at least 6 years of experience. For Master’s and PhD levels relevant work performed during completion of degree can count as experience.

· Principle: Bachelor’s degree in any field with at least 20 years of experience, or Master’s degree or PhD in relevant field with at least 15 years of experience in relevant field. For Master’s and PhD levels relevant work performed during completion of degree can count as experience.

5.0 SECURITY

All contractors under this contract will be required to obtain and uphold a Secret Clearance. Some positions will require up to Top Secret Security Clearances with SCI tickets (TS//SCI clearance). Clearance requirements will be specified in individual task orders.

6.0 FACILITIES, EQUIPMENT, AND TRAVEL:

The planning and support for the completion of these tasks will be performed at USNO in Washington, DC.

7.0 REPORTS TO USNO:

Contractor shall provide biweekly progress reports to the USNO Technical Point of Contact (POC) listed below and COR. This report shall include progress made for the month, a summary of any problems or areas of concern for which government assistance or guidance is desired, a description of work planned for the following month, and a statement of any anticipated deviation in the contractor’s planned effort to achieve contract objectives, including any change in key personnel.

Dissemination control of output products such as documents: All output products shall be considered “DISTRIBUTION D: DOD AND DOD CONTRACTORS ONLY” and shall not be further disseminated without written permission of USNO. Contractor shall comply with all relevant USNO, Navy, DoD dissemination, security and information assurance rules.

8.0 GOVERNMENT PROPERTY

The following Government items shall be made available for employees who worked on-site at USNO in accordance with FAR 45.000(b)(5): office space and office furnishing together with equipment and supplies necessary for the performance of the work will be provided. Equipment may include access to such items as computers, department and laboratory instruments, and supplies.

9.0 NOTES:

· All documentation of processes, software, and reports generated in the course of the performance of this contract will be the property of USNO. These designs must be ‘shareable’ with other government entities.

· Contractor’s compensation, benefits, and performance will be managed by the contracting company, not the Government.

10 COMBATTING TRAFFICKING IN PERSON (CTIP)

The Department of Defense (DOD) has a zero tolerance policy regarding trafficking in persons. FAR Subpart 22.17: Prescribes overall federal regulation implementing 22 U.S.C. 7104 which applies to all acquisitions. Requires government contracts to (a) Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from engaging in trafficking in persons during the period of performance of the contract.

11 CONTRACTOR ACCESS TO FEDERALLY CONTROLLED FACILITIES AND/OR UNCLASSIFIED SENSITIVE INFORMATION OR UNCLASSIFIED IT SYSTEMS

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive- 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directive.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance. Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-Ni therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command' s Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified, classified or Top Secret computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three workdays after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy command and shall out process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command's Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor's Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.