00_Division 0 Bid Documents.pdf

BID DOCUMENTS

FOR THE

FY2024 – Hiram Veteran’s Memorial

CITY OF HIRAM

217 MAIN STREET

HIRAM, GEORGIA 30144

Frank J. Moran – Mayor

Melissa Bayardelle – Mayor Pro-Tem

Robert Tressel – Council Member

Tiffany Carroll – Council Member

Derrick Battle – Council Member

Doris Devey – Council Member

Jody Palmer – City Manager

Date of Opening: April 5, 2024

CLIFF MCGRADY, PROJECT ADMINISTRATOR

CITY OF HIRAM VETERAN’S MEMORIAL TOC-1

TABLE OF CONTENTS

CONTRACT DOCUMENTS AND REQUIREMENTS

DIVISION 0 – BID AND CONTRACTION REQUIREMENTS

Section Title

00020 Advertisement for Bidders 00100 Instructions to Bidders 00300 Bid Form 00410 Bid Bond 00420 Statement of Bidder’s Qualifications 00422 Corporate Certificate 00425 Contractor’s License Certification 00480 Non-Collusion Affidavit of Prime Bidder 00500 Agreement 00550 Pre-Award Oath 00560 Georgia Security and Immigration Compliance Act Affidavits 00610 Performance Bond 00620 Payment Bond 00700 Standard Terms and Conditions

End of Table of Contents

Section 00020

Advertisement for Bidders

ADVERTISEMENT FOR BIDDERS

Sealed bids will be received by the City of Hiram City Operations Manager’s Office, 217 Main Street, Hiram, Georgia 30141 until:

April 5, 2024, 10:00am EST

For the project known as:

2024 – Hiram Veteran’s Memorial

City Assigned Project #FY24-002

Bids will be opened and read aloud in the City Operations Manager’s Office at 217 Main Street, Hiram, Georgia 30141 shortly after 10:30 AM EST April 5th, 2024. Proposals received after the designated time will not be considered. The OWNER of the project is the City of Hiram. The Engineer/Architect for the project is HRC Engineers, Surveyors, and Landscape Architects.

The approximate extent and character of the Work is generally described as follows:

Construction of a stamped concrete Veteran’s Memorial including, proposed flagpoles, monuments, sidewalk, asphalt parking lot, stormwater management features, and landscaping.

Bidders shall inform themselves concerning Georgia Laws and comply with same.

Bidding Documents are available for review and purchase by prospective Bidders at the following:

HRC Engineers, Surveyors and Landscape Architects

6554 Church Street

Douglasville, GA 30134

A digital copy of the documents may also be downloaded at the following website:

https://hrcengineers.com/contractor-bid-opportunities/

Bidding Documents may be obtained upon payment of $50, non-refundable. The OWNER is not obligated to consider a Bidder’s proposal, if Bidder is not recorded with HRC Engineers, Surveyors, and

Landscape Architects as an official Plan Holder.

The time allowed for Substantial Completion is will be discussed on during the pre-bid meeting on March

20th.

Each Bid must be accompanied by a Bid Bond with good and sufficient surety or sureties approved by the owner for faithful acceptance of the contract, payable to, in favor of, and for the protection of the

OWNER in an amount equivalent to five percent (5%) of the total amount payable by the terms of the contract or, in lieu thereof, in the form of a certified check, cashier’s check, or cash in equal amount.

https://hrcengineers.com/contractor-bid-opportunities/

Section 00020

Advertisement for Bidders

The Successful Bidder will be required to furnish performance and payment bonds with the executed

Agreement meeting the requirements of the Contract Documents and executed on the forms attached to the Agreement. The terms and time for payment are set forth in the Agreement.

Surety and insurance companies must have an AM Best rating of A-6 or greater, be listed in the Federal

Registry of Companies holding Certificates of Authority and Acceptable Sureties on Federal Bonds, be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do business in the

State of Georgia.

All Bids will remain subject to acceptance for 60 days after the day of the Bid opening, but OWNER may, in its sole discretion, release any Bid and return the Bid security prior to that date.

Each bid must be submitted in a SEALED ENVELOPE, addressed to the OWNER. Each sealed envelope containing a Bid must be plainly marked on the outside as, “2024 – Hiram Veteran’s

Memorial and Project # FY24-002.” If bid is forwarded by mail, the sealed envelope containing the

Bid must be enclosed in a separate mailing envelope to the attention of the OWNER at the address previously given.

A prebid conference will be held in the Council Room at the Hiram City Hall, 217 Main Street, Hiram, Georgia 30141 on March 20, 2024 at 10:00am EST. After the Pre-Bid meeting, a site visit will be held for all bidders to evaluate the on-site conditions. This will be the only site visit held by the Owner and Engineer. Attendance at the Pre-Bid meeting is not required to submit a bid, but it is highly recommended.

The deadline for questions will be the end of the day March 25, 2024. Questions not in writing will not be accepted. No response other than in writing will be binding. Questions will be combined into one list of questions and responses and will be issued as an addendum. Answers will be issued 3/29.

The Owner reserves the right to reject any or all Bids, to waive formalities and re-advertise.

Cliff McGrady

Project Manager

City of Hiram

Section 00100

Instruction to Bidders

1.01 Contract Documents

A. The Contract Documents include the Contract Agreement, Invitation to Bid, Instructions to Bidders, Contractor's Bid (including all documentation accompanying the Bid and any post-Bid documentation required by the Owner prior to the Notice of Award), Bonds, all Special Conditions, General Conditions, Specifications, Drawings, and addenda, together with written amendments, change orders, field orders and the Engineer's written interpretations and clarifications issued in accordance with the General Conditions on or after the date of the

Contract Agreement.

B. Shop drawing submittals reviewed in accordance with the General Conditions, geotechnical investigations and soils reports, and drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site, are not Contract Documents.

C. The Contract Documents shall define and describe the complete work to which they relate.

1.02 Definitions

A. Where the following words or the pronouns used in their stead occur herein, they shall have the following meaning:

1. “Owner” shall mean the City of Hiram, party of the first part to the Contract

Agreement, or its authorized and legal representatives.

2. “Engineer” shall mean HRC Engineers, Surveyors and Landscape Architects.

3. “Contractor” shall mean the party of the second part to the Contract

Agreement or the authorized and legal representative of such party.

4. “Work” and “Project” shall mean the entire completed construction required to be furnished under the Contract Documents.

5. “Contract Time” shall mean project shall be complete by xx days from NTP as provided in the Contract Agreement for completion of the Project.

Contract time will be discussed at the Pre-Bid meeting.

Section 00100 - 2

6. “Liquidated Damages” shall be $200.00, which the Bidder agrees to pay for each consecutive calendar day beyond the Contract time required to complete the Project. Liquidated Damages will end upon written notification from the Owner of Final Acceptance of the Project.

7. “Products” shall mean materials or equipment permanently incorporated into the Project.

8. “Provide” shall mean to furnish and install.

9. “Furnished by the Owner” shall mean that the Owner shall pre-purchase specific products and have them delivered to a place mutually agreed upon by the supplier, the Owner and the Contractor, at no cost to the Contractor.

10. Where the product is specifically identified as being furnished by the

Owner under Part 2 of a Section of these Specifications, “Install” shall mean to take delivery of products pre-purchased by the Owner and shipped to the Owner at a place mutually agreed upon by the supplier, the Owner and the Contractor, off-load and transport to the job site, store as necessary and install according to the Drawings and Specifications.

11. “Balanced Bid” shall mean a Bid in which each of the unit prices and total amount bid for each of the listed items reasonably reflects the value of that item with regard to the entire job considering the prevailing cost of labor, material and equipment in the relevant market. A Bid is unbalanced when, in the opinion of the Owner, any unit prices or total amounts bid on any of the listed items do not reasonably reflect such values.

12. “Substantial completion of the work”, solely for the purposes of Official

Code of Georgia Annotated (O.C.G.A.) §13-10-80(b)(2)(c), shall be defined as occurring on the date of the written notification from the Engineer that the Project is ready for final inspection.

13. “Satisfactorily completed”, solely for the purposes of O.C.G.A. §13-10-

81(b), shall mean the completion of all work, certifications and affidavits.

14. “Change Order” shall mean an alteration, addition, or deduction from the original scope of work as defined by the Contract Documents to address changes or unforeseen conditions necessary for Project completion.

Section 00100 - 3

1.03 Preparation and Execution of Bid

A. Each Bid must be prepared to represent that it is based solely upon the materials and equipment specified in the Contract Documents.

B. Each Bid must be submitted on the Bid forms which are attached to the

Contract Documents. All blank spaces for Bid prices, both words and figures, must be filled in, in ink. In case of discrepancy, the amount shown in words will govern. All required enclosed certifications must be fully completed and executed when submitted.

C. Each Bid must be submitted in a sealed envelope, addressed to the Owner.

Each sealed envelope containing a Bid must be plainly marked on the outside as, “2024 – Hiram Veteran’s Memorial and FY24-002” Additionally, the

Bidder shall provide on the outside of the sealed envelope the Bidder’s Name and the Bidder’s Business License number; otherwise the Bid will not be opened and will be returned to the Bidder.

D. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed to the Owner, Attn: Jody Palmer at 217 Main

Street, Hiram, Georgia 30141.

E. Any and all Bids not meeting the aforementioned criteria for Bid submittal, may be declared non-responsive, and subsequently returned to the Bidder.

F. The Contractor, in signing a Bid on the whole or any portion of the Project, shall conform to the following requirements:

1. Bids which are not signed by individuals making them shall have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the person for whom it is signed.

2. Bids which are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If a Bid is signed by an attorney-in-fact, there should be attached to the Bid a power of attorney executed by the partners evidencing authority to sign the Bid.

3. Bids which are signed for a corporation shall have the correct corporate name thereof and the signature of the president or other authorized officer of the corporation manually written below the corporate name following the wording “By ”. Corporation seal shall also be affixed to the Bid.

Section 00100 - 4

4. The Bidder shall complete, execute and submit the following documents, which are attached to these Contract Documents:

a. The Bid

b. The Bid Bond

c. Statement of Bidder's Qualifications

d. Corporate Certificate, if the Bidder is a corporation

e. Contractor's License Certification

f. Non-Collusion Affidavit of Prime Bidder

g. Certificates of Insurance demonstrating coverage of Bidder as required by

Bid Requirements (Workers Compensation, Comprehensive General

Liability, Owner’s and Contractor’s Protective Liability, Automobile

Liability, Materials and Equipment Floater Insurance).

h. Certificates of Insurance: Certificates acceptable to the Owner shall be submitted with the Bid Documents. All Certificates of Insurance issued in conjunction with this Project shall contain the statement that “Coverages afforded under the policies shall not be cancelled unless at least 60 days prior to cancellation written notice has been given to the Owner, as evidenced by receipts of registered or certified mail”. Other standard or preprinted cancellation statements shall be deleted from the certificates.

i. Additional Insured: The Contractor shall name The City of Hiram and the Engineer as an Additional Insured on all Certificates for

Comprehensive General Liability, Owner's Protective Liability, Contractor's Protective Liability, Automobile Liability and Materials and

Equipment floater. The Contractor shall maintain such coverage for the full duration of the Project.

Section 00100 - 5

1.04 Method of Bidding

The unit or lump sum price for each of the several items in the Bid of each Bidder shall include its pro rata share of overhead and profit so that the sum of the products, obtained by multiplying the quantity shown for each item by the unit price, represents the total Bid. Any Bid not conforming to this requirement may be rejected.

Additionally, Unbalanced Bids will be subject to rejection. Conditional Bids will not be accepted. The special attention of all Bidders is called to this provision, for should conditions make it necessary to revise the quantities, no limit will be fixed for such increased or decreased quantities nor extra compensation allowed.

1.05 Addenda and Interpretations

A. No interpretation of the meaning of the Drawings, Specifications or other pre-bid documents will be made to any Bidder orally.

B. A Pre-Bid meeting will be held on March 20th, 2024 at 10:00 AM in the Council

Room at the Hiram City Hall, 217 Main Street, Hiram, Georgia 30141.

Attendance at the Pre-Bid meeting is not required to submit a bid, but it is highly recommended.

C. Every request for such interpretation should be made in writing and addressed to

HRC Engineers, Surveyors and Landscape Architects, Attn: Brian Howell, 6554 E.

Church Street, Douglasville, GA 30134 (email: bhowell@HRCEngineers.com) and to be given consideration must be received by March 25, 2024.

C. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda to the Contract Documents which, if issued, will be mailed, shipped or faxed to all prospective Bidders (at the respective addresses furnished) prior to the date fixed for the opening of Bids.

D. Failure of Bidders to receive or acknowledge any Addendum shall not relieve them of any obligation under the Bid. All Addenda shall become part of the

Contract Documents.

1.06 Bid Security

A. Each Bid must be accompanied by a Bid Bond, prepared on the form of Bid Bond included herein or a Surety Company's Standard Bid Bond, duly executed by the

Bidder as principal and having as surety thereon a surety company authorized to do business in the State of Georgia and listed in the latest issue of

Section 00100 - 6

U.S. Treasury Circular 570, in the amount of five percent of the Bid.

Attorneys-in-fact who sign Bonds must file with each Bond a currently dated copy of their power of attorney.

B. If for any reason whatsoever the successful Bidder withdraws from the competition after opening of the Bids, or if Bidder refuses to execute and deliver the Contract and Bonds required within 10 days after receipt of

Conformed Contract Documents for execution, the Owner may proceed to enforce the provisions of the Bid Bond. The City of Hiram reserves the right to disqualify bidder for any reason and move to the next responsible bidder without re-bidding the project.

1.07 Receipt and Opening of Bids

A. The Owner may consider a minor irregularity any Bid not prepared and submitted in accordance with the provisions hereof and may waive any minor irregularities or reject any and all Bids. Any Bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof. Any Bid received after the time and date specified shall not be opened.

B. If a Bidder, after the Bid opening determines that its Bid contained a material mistake, the Bidder may withdraw its Bid, subject to the provisions of, and, if the mistake meets the criteria in O.C.G.A. § 36-91-52.

1.08 Subcontracts

The Bidder is specifically advised that any person, firm or other party to whom it is proposed to award a subcontract under this Contract must be acceptable to and approved by the Owner. A list of any sub-contractors must be provided in writing to the Owner prior to initiation of any work and must be approved in writing by the

Owner.

1.09 Conditions of the Project

Each Bidder must be informed fully of the conditions relating to the construction of the Project and the employment of labor thereon. Failure to do so will not relieve a successful Bidder of the obligation to furnish all material and labor necessary to carry out the provisions of the Contract. Insofar as possible, the Contractor, in carrying out the work, must employ such methods or means as will not cause any interruption of or interference with the work of any other Contractor.

Section 00100 - 7

B. The Bidder is advised to examine the location of the Project and to be informed fully as to its conditions; the conformation of the ground; the character, quality and quantity of the products needed preliminary to and during the prosecution of the work; the general and local conditions and all other matters which can in any way affect the work to be done under the Contract. Failure to examine the site will not relieve the successful Bidder of an obligation to furnish all products and labor necessary to carry out the provisions of the Contract.

B. C. A Pre-Bid meeting will be held on March 20, 2024 at 10:00 AM in the Council

Room at the Hiram City Hall, 217 Main Street, Hiram, Georgia 30141.

Attendance is not required to submit a bid, but is highly recommended. After the Pre-Bid Meeting a Site Visit will be held. The Bidder shall confine examination to the specific areas designated for the proposed construction. If, due to some unforeseen reason, the Owner's proceedings for obtaining the proposed construction site have not been completed the Bidder may enter the site only with the express consent of the property owner. The Bidder is solely responsible for any damages caused by examination of the site.

1.10 Equal Employment Opportunity

A. During the performance of this Contract, the Contractor agrees as follows:

1. The Contractor shall not discriminate against any employee, or applicant for employment, because of race, religion, color, sex, or national origin. As used herein, the words “shall not discriminate” shall mean and include, without limitation, recruited, whether by advertising or other means;

compensated, whether in the form of rates of pay, or other forms of compensation; selected for training including apprenticeship; promoted;

upgraded; demoted; downgraded; transferred; laid-off; and terminated.

2. The Contractor shall in all solicitation or advertisement for employees, placed by or on behalf of the Contractor; state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin.

3. The Contractor shall send to each labor union or representative of the workers, with which the Contractor has a collective bargaining agreement or other contract or understanding, a notice advising the labor union or worker's representative of the Contractor's commitments under the Equal Employment

Opportunity Program of the City of Hiram and under this Article and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

Section 00100 - 8

4. The Contractor and his subcontractors, if any, shall file compliance reports at reasonable times and intervals with the Owner in the form and to the extent prescribed by the City of Hiram. Compliance reports filed at such times as directed shall contain information as to the employment practices, policies, programs and statistics of the Contractor and their subcontractors.

1.11 Notice of Special Conditions

If any special federal, state, county or city laws, municipal ordinances, and the rules and regulations of any authorities having jurisdiction over construction of the Project, herein referred to, or applicable by law to the Project, conflict with requirements of the

Contract Documents, then the most stringent requirement prevails.

1.12 Obligation of Bidder

By submission of a Bid, each Bidder warrants that Bidder has inspected the site and has read and is thoroughly familiar with the Contract Documents (including all addenda). The failure or omission of any Bidder to examine any form, instrument or document shall in no way relieve any Bidder from any obligation in respect to the Bid.

1.13 Method of Award

A. The Owner is using the Competitive Sealed Bids method of source selection for this procurement. An award, if made, will be made to the responsible provider whose proposal is most advantageous to the owner, and most responsible and responsive as required by law, taking into consideration the factors set forth in this

RFP.

B. The Bidder to whom the award is made will be notified. The Owner reserves the right to reject all Bids and to waive any minor irregularities in Bids received whenever such rejection or waiver is in the Owner's interest.

C. A responsive Bidder shall be one who submits a Bid in the proper form without qualification or intent other than as called for in the Contract Documents, and who binds himself or herself on behalf of the Bid to the Owner with the proper Bid

Bond completed and attached, and who properly completes all forms required to be completed and submitted at the time of the Bidding and who agrees to comply with all contract requirements relative to the Notice of Award. The Bidder shall furnish all data required by these Contract Documents. Failure to do so may result in the Bid being declared non-responsive.

Section 00100 - 9

D. A responsible Bidder shall be one who can fulfill the following requirements:

1. The Bidder shall maintain a permanent place of business. This requirement applies to the Bidder where the Bidder is a division of a corporation, or where the Bidder is 50 percent or more owned by a person, corporation or firm.

2. The Bidder shall demonstrate adequate construction experience and sufficient equipment resources to properly perform the work under and in conformance with the Contract Documents. This evaluation will be based upon a list of completed or active projects and a list of construction equipment available to the Bidder to perform the work. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may reasonably request. The Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the Project contemplated therein.

3. The Bidder shall demonstrate financial resources of sufficient strength to meet the obligations incident to the performance of the work covered by these Contract Documents. The ability to obtain the required Performance and Payment Bonds will not alone demonstrate adequate financial capability.

4. Demonstration that Contract meets the Douglas County School System

Insurance requirements.

5. Demonstration of Worker’s Compensation insurance.

6. Demonstration of a valid business license and Business License.

E. Acceptance of the Bidder's documentation and substantiation or Contract

Award by the Owner does not relieve the Bidder of liability for non-performance as covered in the Contract Documents, nor will the Bidder be exempted from any other legal recourse the Owner may elect to pursue.

Section 00100 - 10

1.14 Employment of Local Labor

Preference in employment on the Project shall, insofar as practical, be given to qualified local labor.

1.15 Local Licenses, Taxes and Fees

Not Applicable. Bidder must have a valid business license and an Utility Contractor’s

License.

1.17 Permits and Easements

A. No easements required to complete this project.

B. The following permits are the responsibility of the owner, and their status is as follows:

1. United States Army Corp of Engineers Permit: N/A

2. United States Army Corp of Engineers Pre-Construction Notification

Permit: N/A

3. National Pollutant Discharge Elimination System (NPDES) Permit: N/A

4. Georgia Department of Transportation Utility Permit: N/A

5. Georgia Environmental Protection Division Stream Buffer Variance Permit: N/A

6. Georgia Environmental Protection Division Permit: N/A

7. Paulding County Land Disturbance Permit: Obtained

Should a required Permit or Easement be denied and therefore not approved, the

Owner reserves the right to not award the project.

END OF SECTION

Section 00300

Bid Form

TO: THE CITY OF HIRAM

FROM:

FOR: HIRAM VETERAN’S MEMORIAL

Submitted: __________________________________, 20____

The undersigned Bidder, in compliance with your Invitation to Bid for the construction of this Project having examined the Contract Documents, the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed

Project, including the availability of materials and labor, hereby proposes to construct the

Project in accordance with the Contract Documents.

The Bidder proposes and agrees, if this Bid is accepted, to contract with The City of

Hiram in the form of Contract Agreement specified, to furnish all necessary products, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of the Work in full and complete accordance with the reasonably intended requirements of the Contract Documents to the full and entire satisfaction of the The City of Hiram with a definite understanding that no money will be allowed for extra work except as set forth in the Contract Documents, for the following prices:

Section 00300 – 2

DESRCIPTION OF ITEM UNIT

ESTIMATED

QUANTITY UNIT COST TOTAL AMOUNT

DEMOLITION

DEMO- CONCRETE FLUME SF 50 $ $

DEMO-EX TREES EACH 3 $ $

DEMO-EX 18” CMP PIPE and Y.I. LF 24 $ $

STORMWATER / STORM DRAIN

QUANTITIES

18" RCP (0-12') LF 20 $ $

GDOT 1019A YI W/ PED. TOP EACH 1 $ $

GDOT HW 1125 EACH 1 $ $

GRASS CHANNELS LF 125 $ $

BIO-RETENTION POND LS 1 $ $

CONCRETE FLUME AT POND EACH 1 $ $

CONCRETE FLUME AT PARKING LOT EACH 1 $ $

PAVING/ SITE AND EARTHWORK

QUANTITIES

MOBILIZATION EACH 1 $ $

24” CONCRETE CURB AND GUTTER LF 290 $ $

CONCRETE SIDEWALK (6' WIDTH) LF 295 $ $

FLAGPOLE INSTALLATION EACH 9 $ $

ADA RAMPS EACH 3 $ $

CONCRETE FOR VETERANS MEMORIAL

(STAMPED CONCRETE, CONCRETE

RIBBONS, CONTROL JOINTS) LS $ $

ADA PARKING (INCLUDING SIGNAGE,

BUMPERS, STRIPING, CONCRETE, ETC.) LS 1 $ $

ASPHALT PAVING SF 3,300 $ $

MASS GRADING - CUT CY 225 $ $

MASS GRADING - FILL CY 545 $ $

STRIPING LS 1 $ $

ELECTRICAL WORK FROM EX. POWER

POLE TO PROPOSED FLAGPOLES LS 1 $ $

BENCH INSTALLATION EACH 2 $ $

EROSION CONTROL QUANTITIES

Sd1-S SILT FENCE (DOUBLE ROW) LF 425 $ $

ST RIP RAP OUTLET PROTECTION EACH 3 $ $

TEMPORARY SEDIMENT BASIN EACH 1 $

CD-S STONE CHECK DAM EACH 3 $ $

Ds1 DISTURBED AREA STABILIZATION SF 34,500 $ $

Ds2 DISTURBED AREA STABILIZATION SF 34,500 $ $

Ds3 DISTURBED AREA STABILIZATION SF 34,500 $ $

Du DUST CONTROL SF 34,500

SK SKIMMER DISCHARGE SYSTEM EACH 1 $ $

CONSTRUCTION EXIT (WITH FUEL

STORAGE, WASTE DISPOSAL, & TIRE

WASH STATION) EACH 1 $ $

LANDSCAPE QUANTITIES

MULCH (NOT INCLUDING BIO-

RETENTION, MULCH FOR BIO INCLUDED

IN BIO-RETENTION LS) SF 1550 $ $

Cornus florida ‘Cherokee Princess’ EACH 2 $ $

Ilex latifolia EACH 1 $ $

Magnolia virginiana EACH 6 $ $

Prunus x yedoensis EACH 1 $ $

Taxodium distichum EACH 3 $ $

Vitex angus-castus EACH 1 $ $

Hydrangea paniculata ‘Jane’ EACH 1 $ $

Ilex cornuta ‘Rotunda’ EACH 10 $ $

Itea virginica EACH 5 $ $

Loropetalum chinense rubrum ‘Ruby’ EACH 9 $ $

Juncus effusus EACH 173 $ $

Spirea x bumalda ‘BL0601’ EACH 20 $ $

Cynodon dactylon x transvaalensis ‘Tifway 419’ SF 20,245 $ $

Panicum virgatum ‘Rubrum’ EACH 107 $ $

TOTAL

Section 00300 - 3

The Bidder agrees hereby to commence Work under this Contract, with adequate personnel and equipment, on a date to be specified in a written order of the Engineer, and to fully complete all Work under this Contract by within 10 calendar days of Notice to

Proceed. Bidder further agrees to pay as liquidated damages the sum of $200.00 for each consecutive calendar day thereafter required to complete all work as provided in the

Instructions to Bidders.

The Bidder declares an understanding that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of

Work be increased, the Bidder proposes to do the additional Work at the unit prices stated herein; and should the quantities be decreased, the Bidder also understands that payment will be made on the basis of actual quantities at the unit price bid and will make no claim for additional costs or anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of Work, at which time adjustment will be made to the Contract amount by direct increase or decrease.

In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply and the totals shall be corrected to agree with the unit prices. In case of discrepancies between written amounts and figures, written amounts shall take precedence over figures and the sum of all Bid extensions (of unit prices) plus lump sum items shall take precedence over BID TOTAL.

The Bidder furthermore agrees that, in the case of a failure to execute the Contract

Agreement and Bonds within ten days after receipt of conformed Contract Documents for execution, the attached Bid Bond accompanying this Bid and the monies payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure.

Attached hereto is a Bid Bond for the sum of ten percent of bid amount according to the conditions of "Instructions to Bidders" and provisions thereof.

Bidder acknowledges receipt of the Following Addenda:

Section 00300 - 4

BIDDER:

By:

Title:

Address:

Phone:

Attest:

Title:

(SEAL)

Section 00300 -5

Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a notary.

Note: If the Bidder is a corporation, the Bid shall be signed by an officer of the corporation; if a partnership, it shall be signed by a partner. If signed by others, authority for signature shall be attached.

The full names and addresses of persons or parties interested in the foregoing Bid, as principals, are as follows:

Name

Address

Address

Section 00410

Bid Bond

STATE OF GEORGIA

COUNTY OF PAULDING

KNOW ALL MEN BY THESE PRESENTS, that we, _________________________ as Principal, and _____________________________, as Surety, are held and firmly bound unto the City of Hiram in the sum of five percent of amount bid lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, personal representatives, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted to the Owner a Bid for construction of the

HIRAM VETERAN’S MEMORIAL

NOW THEREFORE, the conditions of this obligation are such that if the Bid be accepted, the Principal shall, within ten days after receipt of conformed Contract

Documents, execute a Contract in accordance with the Bid upon the terms, conditions and prices set forth therein, and in the form and manner required by the Contract

Documents and execute sufficient and satisfactory separate Performance and Payment

Bonds payable to the Owner, each in an amount of 100 percent of the total Contract

Price, in form satisfactory to the Owner, then this obligation shall be void; otherwise, it shall be and remain in full force and effect in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid Owner, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages. This bond is given pursuant to and in accordance with

O.C.G.A. §36-91-1 et.seq. and all the provisions of the law referring to this character of bond as set forth in said Sections or as may be hereinafter enacted and these are hereby made a part hereof to the same extent as if set out herein in full.

IN WITNESS WHEREOF, the said Principal has hereunder affixed its signature and seal, and said Surety has hereunto caused to be affixed its corporate signature and seal, by its duly authorized officers, on this _____ day of ___________, 20____.

Section 00410 – 2

Bid Bond

CONTRACTOR – PRINCIPAL: ____________________________________

(name signed) By: _____________________________________________ (name printed or typed)

Title: ___________________________________________

Address: ________________________________________

Attest: __________________________________________

Title: ____________________________________________

SURETY: ________________________________________________

By: _____________________________________________

Title: ___________________________________________

Address: ________________________________________

Attest: __________________________________________

Title: ____________________________________________

Note: Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the Project is located.

Section 00420

Statement of Bidder’s Qualifications

All questions must be answered and the data given must be clear and comprehensive.

This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired.

Attach all additional sheets to this statement. (Sample “Project Information Form” contained at the end of this Section.)

1. Name of Bidder: ___________________________________________________

2. Permanent main office address: ________________________________________

3. When organized: ___________________________________________________

4. If a Corporation, where incorporated: ____________________________________

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Contracts on hand. (Complete a “Project Information Form”, for each Contract on hand.)

7. General description of type of work performed by your company: _____________

8. Have you ever failed to complete any work awarded to you? If so, where and why?

9. Have you ever defaulted on a contract? If so, where and why? ________________

10. Attach a list of the most important projects recently completed by your company which are similar in scope to this Project. (Complete a “Project Information Form”, for each Project listed.)

11. Names, background and experience of the principal members of your organization, including officers and years of experience.

Section 00420-2

Name Position Experience

12. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Owner in verification of the recitals comprising this Statement of Bidder's Qualifications.

I, ________________________________________, certify that I am

________________________ of the Bidder, and that the answers to the foregoing (position held) questions and statements contained therein are true and correct.

BIDDER: _________________________________________________________

By: _______________________________________________________________

Title: ______________________________________________________________

Date: _______________________________________________________________

Subscribed and sworn to me this ______ day of _____________________, 20___.

NOTARY PUBLIC: _____________________________________________________________________________

Commission Expires: ___________________________________________________

Section 00420-3

Project Information Form

Project Title: __________________________________________________________

Project Description______________________________________________________

Project Owner:

- Owner Name: ______________________________________________________

- Contact Person: _____________________________________________________

- Phone Number: ______________________________________________________

Engineer/Construction Manager:

- Company Name: ____________________________________________________

Contract Amount:

- Initial: $____________________________________________________________

- Final: $_____________________________________________________________

Contract Time

- Initial: _____________________________________________________________

- Final: ______________________________________________________________

- Completion Date: ____________________________________________________

Section 00420-4

Section 00420-5

Section 00422

Corporate Certificate

I, ___________________________________________, certify that I am the Secretary of the Corporation named as Bidder in the foregoing Bid; that

______________________________________, who signed said Bid on behalf of the

Contractor was then ______________________________of said Corporation; that said Bid was duly signed for and on behalf of said Corporation by authority of its

Board of Directors, and is within the scope of its corporate powers; that said

Corporation is organized under the laws of the State of Georgia.

This ______ day of ____________, 20___.

Corporate

Secretary: ____________________________________________________________

Section 00425

Contractor's License Certification

Bidder/Contractor’s Name: ______________________________________________

Georgia Utility Contractor’s License Number: _______________________________

Expiration Date of License: ______________________________________________

I certify that the above information is true and correct and that the classification noted is applicable to the Bid for this Project.

BIDDER: ___________________________________________________________

By: _________________________________________________________________

Title: ________________________________________________________________

Date: ________________________________________________________________

CERTIFICATION BY CONTRACTOR

NON-COLLUSION AFFIDAVIT OF CONTRACTOR

State of ) ) ss.

County of )

, being first duly sworn, deposes and says that:

(1) He is (Owner, Partner, Officer, Representative, or Agent) of the CONTRACTOR that has submitted the attached Proposal;

(2) He is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

(3) Such Proposal is genuine and is not a collusive or sham Proposal;

(4) Neither the said CONTRACTOR nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Contractor, firm or person to submit a collusive or sham Proposal in connection with the Contract for which the attached Proposal has been submitted to or refrain from making a Proposal in connection with such Contract, or has in any collusion or communication or conference with any other Contractor, firm or person to fix the price or prices in the attached Proposal or of any other Contractor, or to fix any overhead, profit or cost element of the Proposal price or the Proposal price of any other Contractor, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Hiram, Georgia, or any person interested in the proposed Contract; and,

(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the CONTRACTOR or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed

Title

Subscribed and Sworn to before me this day of , 20 .

Title

My Commission expires Date jody.palmer Typewritten Text Section 00480 Non Collusion Affidavit

Section 00500 Agreement

{{2024 – Hiram Veteran’s Memorial}}

Contractor’s

Initials _______

I. Definitions

Agreement:

Contract document between the Owner and the Contractor, establishing the Terms and

Conditions for the Scope of Work defined in Section II, Agreement.

Contract:

Document collectively called the Agreement.

Contractor:

The Individual or corporation that is responsible for beginning and completing with Scope of

Work, as defined in Section II, Agreement.

Local Government:

The Government of the City of Hiram, Georgia.

Local Government Parties:

The City of Hiram, Georgia, its officers, boards, commissions, elected and appointed officials, employees, servants, volunteers and agents

Owner: The government of the City of Hiram, Georgia.

Owner’s Representative:

The City Manager, or their designee, of the City of Hiram, Georgia.

Work: Scope of Work, as defined in Section II.

II. Scope of Work

Construction of a stamped concrete Veteran’s Memorial including, proposed flagpoles, monuments, sidewalk, asphalt parking lot, stormwater management features, and landscaping.

It shall be the responsibility of the Contractor to determine the required quantity of Materials and/or Time needed to complete the Scope of Work, in a manner acceptable to the Owner.

The Contractor must be licensed to work in the State of Georgia, as a Contractor.

III. Agreement

The submitted pricing, the Standard Terms and Conditions, along with all referenced Exhibits (in their entirety) all of which are made a part hereof and understood to collectively constitute the Agreement between the

Owner, and the Contractor.

Contractor agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Agreement Documents, but which are incidental to the scope, intent, and completion of the Agreement, shall be deemed to have been included in the prices quoted for the various items scheduled.

Section 00500

{{2024 – Hiram Veteran’s Memorial}}

Initials _______

IV. Non-Collusion Affidavit

Contractor must sign the Non-Collusion Affidavit (Section 00480).

V. Payment

Payment shall be made in full, upon approval by the Owner’s Representative, once all activities have been completed, in accordance with the Scope of Work. The Contractor must have completed a City of Hiram

Vendor Packet (Section 00560), attached hereto as Exhibit A and a W-9, attached hereto as Exhibit B, before any work commences, or payment can be made.

VI. Payment & Performance Bonds

No Payment or Performance Bond is required, unless the Contractor is using a sub-contractor for any portion of the work performed for the Scope of Work as defined in Section I, Agreement. In the case that a Sub-

Contractor will be used by the Contractor, a Payment Bond equal to 100% of the total cost of construction, as indicated on the Contractor’s proposal, is required.

VII. Term of Agreement

The Term of this Agreement shall be for an amount of time not to exceed XX (XX) consecutive business days

(Monday to Friday) from the date of the Notice to Proceed. Any modification to the Term of Agreement must be approved by the Owner’s Representative. Failure to gain approval for modification of the Term of

Agreement does not relieve the Contractor of their obligation to complete the Scope of Work within the amount of time specified.

VIII. Prosecution of Work

The Contractor will begin work upon receipt of the “Notice to Proceed” as disseminated by the Owner’s

Representative, within five (5) business days of said notice. The Contractor will begin work with adequate labor, equipment, and material to allow for successful completion of the project in the allotted timeframe.

IX. Rain Days

Normal bad weather will not be accepted for extending the contract completion time. An allowance is included in the completion time as stated in the Contract Documents for calendar days on which work cannot be performed out-of-doors. For the purpose of this Contract, the Contractor agrees that he may expect to lose calendar days due to weather as referenced in the following table:

April – 7 May – 4 June – 6 July – 8 August – 6

September – 4 October – 5 November – 9 December – 5

The Contractor also agrees that for the period covered by this Contract the measure of extreme weather shall be the number of days in excess of those shown in the table above for each month, where precipitation exceeded

0.10 inch and where the average temperature failed to exceed 40 degrees Fahrenheit averaged from three local weather stations over the same period of time. This source shall be the same source of data used to determine normal weather losses.

X. Liquidated Damages

INSTRUCTIONS TO PRINTERS

FORM W-9, PAGE 1 of 4 MARGINS: TOP 13mm (1⁄2 "), CENTER SIDES. PRINTS: HEAD to HEAD

PAPER: WHITE WRITING, SUB. 20. INK: BLACK

FLAT SIZE: 216mm (81⁄2 ") � 279mm (11")

PERFORATE: (NONE)

Give form to the requester. Do not send to the IRS.

Form W-9 Request for Taxpayer Identification Number and Certification(Rev. November 2005)

Department of the Treasury Internal Revenue Service

Name (as shown on your income tax return)

List account number(s) here (optional)

Address (number, street, and apt. or suite no.)

City, state, and ZIP code

P ri nt o r ty p e

S ee

S p ec ifi c In st ru ct io ns o n p ag e

2.

Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.

Social security number or

Requester’s name and address (optional)

Employer identification numberNote. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. –

Certification

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and

I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and

2.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.

For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See the instructions on page 4.)

Sign Here

Signature of U.S. person � Date �

Purpose of Form

Form W-9 (Rev. 11-2005)

Part I

Part II

Business name, if different from above

Cat. No. 10231X

Check appropriate box:

Under penalties of perjury, I certify that:

I.R.S. SPECIFICATIONS TO BE REMOVED BEFORE PRINTING

DO NOT PRINT — DO NOT PRINT — DO NOT PRINT — DO NOT PRINT

TLS, have you transmitted all R text files for this cycle update?

Date

Action

Revised proofs requested

Date Signature

O.K. to print

U.S. person. Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to:

1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued),

2. Certify that you are not subject to backup withholding, or

3. Claim exemption from backup withholding if you are a

U.S. exempt payee.

3. I am a U.S. person (including a U.S. resident alien).

A person who is required to file an information return with the IRS, must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA.

Individual/ Sole proprietor Corporation Partnership Other �

Exempt from backup withholding

Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9.

● An individual who is a citizen or resident of the United States,

● A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, or

● Any estate (other than a foreign estate) or trust. See Regulations sections 301.7701-6(a) and 7(a) for additional information.

For federal tax purposes, you are considered a person if you are:

In 3 above, if applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners’ share of effectively connected income.

Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners’ share of income from such business. Further, in certain cases where a Form W-9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, if you are a U.S.