00_Bid_Package__6000001929.pdf

Invitation for Bid Bid No. 6000001929

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS

AND REHABILITATION

INVITATION FOR BID

BID NO. 6000001929

Date: March 4, 2016

The California Department of Corrections and Rehabilitation (CDCR), California Men’s Colony (CMC), hereafter referred to as the State, is inviting responses to this Invitation For Bid (IFB) entitled Supervisory Control and Data Acquisition System (SCADAS) Maintenance and Repair Services.

In accordance with the California Government Code and Americans with Disabilities Act, this IFB is available in a text-only format on a compact disc as a disability-related reasonable accommodation.

To discuss how to receive a copy of this IFB in the specified format or to request a different format, please contact the person identified below.

This IFB package contains the following documents (except as otherwise indicated). Please note that you must comply with the requirements contained in all of these documents.

Notice to Prospective Bidders

Bidder Acknowledgment/Certification (OBS 300)

Bid Submittal Checklist

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Service Report Sample (Exhibit A-1)

Budget Details and Payment Provisions (Exhibit B)

Rate Sheet (Exhibit B-1) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

Invitation for Bid Bid No. 6000001929

General Terms and Conditions (Exhibit C)

This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/GTC-610.doc .

If you do not have Internet access, you may request a hard copy of Exhibit C by contacting the contract analyst listed below.

Special Terms and Conditions (Exhibit D)

Prison Rape Elimination Policy – Volunteer/Contractor Information Sheet (Exhibit E)

Standard Contractor Certification Clauses (CCC)

This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc.

You MUST submit an original signed copy with your bid package. If you do not have Internet access, you may request a hard copy of the CCC by contacting the contract analyst listed below.

Payee Data Record (STD 204)

Non-Small Business Preference Request and Subcontractor Acknowledgement

(OBS 555); if applicable

Darfur Contracting Act (OBS 1500)

Sample Certificate of Insurance

California DVBE Program Requirements – Not for Goods and Information Technology

Bidder Declaration (GSPD-05-105)

DVBE Declarations (STD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

NOTE: If your bid exceeds $15,000, failure to submit the completed DVBE worksheets with your bid proposal will result in automatic rejection of your bid.

It is the opinion of the State that this IFB is complete and without need of explanation. However, if any documents are missing, or if you have any questions regarding this IFB, immediately contact the person identified below.

Maria Crews

(916) 255-5692 maria.crews@cdcr.ca.gov California Relay Service 1-800-735-2929

Notice to Prospective Bidders Bid No. 6000001929

THE STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

NOTICE TO PROSPECTIVE BIDDERS

SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM (SCADAS)

MAINTENANCE AND REPAIR SERVICES

Bid No. 6000001929

I. PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders March 4, 2016

Notification of Intent to Participate March 18, 2016 in Bidders’ Conference and/or Walk-Through

Optional Walk-Through April 1, 2016 @ 10:00 a.m.

(additional information provided below)

Letters of Inquiry April 8, 2016 @ 3:00 p.m.

Submission of Bid April 15, 2016 @ 1:00 p.m.

Public Bid Opening April 15, 2016 @ 1:30 p.m.

Anticipated Date for Commencement of Services May 1, 2016

Termination of Agreement June 30, 2018

II. FUNDING

The State estimates that the total amount of this Agreement shall not exceed

$ 76,120.00.

III. BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

IV. PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process. Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

V. BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1). Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per

Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the

Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the sealed bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, an original, signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in ink by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

VI. BID SUBMITTAL

Sealed bids must be received no later than the time and date specified in the Projected Timetable (Section I of these instructions) at the designated address stated below.

MAIL DELIVERY,

HAND DELIVERY, or

OVERNIGHT MAIL:

California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Maria Crews 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped;

however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Opening.

Bids that are not properly marked may be disregarded. All completed bids and required documents shall be packaged and submitted in a sealed envelope to the address specified in the section entitled “Bid Submission Requirements”. The sealed envelope must be clearly marked "BID FOR SUPERVISORY CONTROL AND DATA ACQUISITION

SYSTEM (SCADAS) MAINTENANCE AND REPAIR SERVICES -

BID NO. 6000001929 Attention: MARIA CREWS - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid.

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

A bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

VII. LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted in writing to allow CDCR time to research and prepare a response. Submit your letter of inquiry by the date and time specified in Section I

– Projected Timetable directly to Maria Crews, Contracts Management Branch, by any of the following:

Mail: 9838 Old Placerville Road, Suite B-2

FAX: (916) 255-6187

E-mail: maria.crews@cdcr.ca.gov

Inquiries received after this date will only be addressed at CDCR’s discretion.

VIII. BIDDERS’ CONFERENCE AND/OR WALK-THROUGH

Notification of Intent to Participate in Bidders’ Conference and/or Walk-Through

Bidders and/or their representative(s) planning to attend the bidders’ conference and/or walk-through held on institution grounds must provide their driver's license or DMV identification card number, date of birth, and complete name to secure a Gate Clearance for admittance. Please contact Scott Buffaloe at (805) 547-7620 or submit your request in writing via email to: scott.buffaloe@cdcr.ca.gov by the date and time specified in Section I – Projected Timetable to arrange for your participation in the optional bidders’ walk-through.

Any interested bidder or bidder’s representative who requires reasonable accommodation to participate in the Walk through must contact the contract analyst identified in this package two (2) weeks before the scheduled Walk-Through to identify what reasonable accommodation(s) is required.

At the time of attendance at the walk-through, bidders and/or their representatives will be required to bring their driver’s license or state DMV identification card to be admitted onto institution grounds.

NOTE: Bidders and/or their representatives will not be admitted onto institution grounds unless professionally and appropriately dressed in clothing distinct from that worn by inmates at the institution. Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse clothing and/or yellow rainwear shall not be worn onto institution grounds. Contractors should contact the institution regarding clothing restrictions before any planned visit(s) to the institution to ensure the Contractor and/or their representatives are in compliance.

Additionally, electronic and communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound recording devices are not permitted on institution grounds and must be left in the bidder’s and/or their representative’s locked vehicle.

Optional Walk-Through

The optional walk-through will be held at California Men’s Colony (CMC) located at Highway 1, San Luis Obispo, CA 93409 on the date and time specified in Section I – Projected Timetable. The purpose of this walk-through is to provide bidders an opportunity to examine the work site before bidding in order to have full knowledge of the area(s) and/or specific equipment affecting the work that may not be specifically described herein.

Specific questions during the walk-through should be limited to the work site. Actual questions regarding the Scope of Work and/or Terms and Conditions of the IFB should be directed to the contact person identified in the cover letter of this IFB.

IX. PUBLIC BID OPENING

If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB three (3) working days before the bid opening date specified in Section I – Projected Timetable. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

X. NONRESPONSIBLE BIDDER

If a previous Agreement with a prospective bidder was terminated for cause, the State reserves the right to hold a responsibility hearing before awarding the Agreement to determine if the bidder is responsible. The bid may be rejected if the State deems, at the conclusion of the responsibility hearing, that the bidder is not responsible.

XI. BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

XII. PROTEST AWARD

Information regarding the protest of an award may be found by going to www.ols.dgs.ca.gov/Contract+Manual/Chapters4through6.htm, under Chapter 6: Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope containing the written protest must clearly state: "Protest Concerning IFB Number 6000001929 for the California Department of Corrections and Rehabilitation". Protests MUST be filed with:

ORIGINAL COPY

HAND OR MAIL DELIVERY

Department of General Services Office of Legal Services Attn: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605

HAND OR MAIL DELIVERY

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch

XIII. GENERAL PREVAILING RATE OF WAGES

In accordance with the provisions of Section 1774 of the California Labor Code, the Contractor and any subcontractors shall conform to the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Copies of the wage rate determinations or any amendments thereto issued by the Director of the Department of Industrial Relations are on file with CDCR.

XIV. AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required.

Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, B, B-1, D, and E.

This Agreement will not include a hard copy of the General Terms and Conditions for Private Contractors (Exhibit C), which is incorporated into the Agreement by reference only on the STD 213. Also not provided is a hard copy of the Contractor Certification Clauses (CCC). Exhibit C and the CCC may be downloaded from the Internet at www.ols.dgs.ca.gov/standard+language and printed for your files. An original, signed copy of all pages of the CCC must be submitted to CDCR. Failure to submit a signed CCC may result in rejection of your bid.

After award, two (2) original Standard Agreements will be forwarded to the Contractor for signature. Upon receipt, the Contractor must sign each Agreement with an original signature and return all Agreements with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreements and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board. When the Agreement is fully approved, a copy will be forwarded to you.

XV. EXTENSION OF TERM

This Agreement may be amended to extend the term, if it is determined to be in the best interest of the State. Upon signing the amendment, Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement.

XVI. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

NOTE: Bidders need to begin the required DVBE participation process as soon as possible to allow adequate response time for DVBE participants.

a. DVBE participation of no less than 3 percent is mandatory for all bids exceeding

$15,000. These requirements apply whether conducting business as a for-profit or nonprofit individual, partnership or corporation. In order to be deemed responsive and eligible for award of the Agreement, the bidder must attain the prescribed goals.

For more information, bidders have been provided with a DVBE Program Requirements resource packet. Additionally, to document DVBE participation, bidders must complete and return the Bidder Declaration form (GSPD-05-105) and the DVBE Declarations form (STD 843) attached to this IFB. Failure to complete and submit all required forms with the bid, that fully document and meet the DVBE requirement, will cause the bid to be rejected.

b. The DVBE participation goals must be based on the total amount of the bid proposal.

c. Failure to submit the completed worksheets with the bid proposal will result in automatic rejection of your bid. Your bid will also be rejected if the DVBE requirement is not met.

d. Proof of Department of General Services (DGS) DVBE certification for your firm and/or subcontractors must be submitted with your DVBE Participation Worksheets.

e. CDCR’s contact for this bid is:

Maria Crews

(916) 255-5692 maria.crews@cdcr.ca.gov California Relay Service 1-800-735-2929

XVII. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the 3 percent goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code 999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation.

This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the DGS OSDS by telephone at (916) 375-4940 or access the DGS OSDS Internet website at http://www.pd.dgs.ca.gov/dvbe/default.htm

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of three percent (3%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five (5%) percent will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

XVIII. SMALL BUSINESS PREFERENCE PROGRAM

Current law encourages state departments to first consider a Small Business (S/B) Enterprise / Microbusiness (M/B) Enterprise for contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to use certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has 100 or fewer employees and averaged annual gross receipts of $14,000,000 or less over the previous three years, or

(2) The business is a manufacturer with 100 or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has 25 or fewer employees and averaged annual gross receipts of $3,500,000 or less over the previous three years, or

(2) The business is a manufacturer with 25 or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at www.pd.dgs.ca.gov/smbus/getcertified.htm.

XIX. NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS 555) with their bid proposal.

XX. NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000. The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

XXI. IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

XXII. BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Enclosures

Bidder Acknowledgement/Certification (OBS 300) Bid No. 6000001929 California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid) NVSA preference request TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

BID SUBMITTAL CHECKLIST

IFB No. 6000001929

Use this checklist to ensure that the documents identified below are included in your company’s bid package.

Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this checklist)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the

State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ Payee Data Record (STD 204) & Supplemental

_____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555);

if applicable

_____ Darfur Contracting Act (OBS 1500)

_____ Copy of Contractor Certification Clauses (CCC) The CCC can be found on the Internet at http://www.ols.dgs.ca.gov/standard+language. The first page must be signed and submitted prior to the award of the contract, but is not required if the bidder has submitted this form to the awarding agency within the last three (3) years.

_____ Copy of one of the following Contractors State License Board License

Copy of C-7 Specialty License

Copy of C-10 Specialty License

Copy of Class B-License with a subcontractor who possesses the required specialty license

_____ Proof of Factory Training or Letter of References as described in Exhibit A Scope of Work, Section 2

Qualifications, for each Service Technician providing services under this agreement

_____ GSPD-05-105 Bidder Declaration

_____ STD 843 DVBE Declarations); if applicable

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554); if applicable

NOTE TO BIDDER: In addition to the above, the Provider shall furnish the following to CDCR upon award.

_____ Copy of Commercial General Liability Insurance

_____ Copy of Automobile Liability Insurance

_____ Copy of Worker’s Compensation Insurance, if applicable. (If exempt, please cite the legal code that exempts you from the requirement.)

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work page(s)

Exhibit B – Budget Detail and Payment Provisions page(s)

Exhibit C* – General Terms and Conditions Check mark one item below as Exhibit D:

Exhibit - D Special Terms and Conditions (Attached hereto as part of this agreement) page(s) Exhibit - D* Special Terms and Conditions Exhibit E – Additional Provisions page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

SAMPLE

TBB BID Number 6000001929 California Department of Corrections and Rehabilitation (CDCR) Exhibit A Scope of Work

I. INTRODUCTION

The Contractor shall provide all labor, including travel and per diem, parts, supplies, non-consumable materials, transportation, equipment, and all item of necessary expense to perform preventative maintenance and emergency repair services on the Supervisory Control and Data Acquisition Systems (SCADAS) for the California Department of Corrections and Rehabilitation (CDCR), California Men’s Colony (CMC), Wastewater Treatment Plant (WWTP) and Water Treatment Plant (WTP), located at Highway 1, San Luis Obispo, California, 93409.

Services shall be applicable for the equipment listed below:

Equipment Description

Qty Serial

Number Equipment Location

Machine Interface Unit

1 AZP49071280

CMC/Wastewater Treatment Plant

Machine Interface Unit

1 APC8617754

CMC/Water

Treatment Plant

II. QUALIFICATIONS

The Contractor shall employ a minimum of two (2) service technicians who have either:

a. Certified factory training on the equipment specified herein. The Contractor must provide the State with proof of the required training for each service technician providing services under this Agreement.

b. Three (3) consecutive years of experience in maintaining and repairing equipment specified herein. The Contractor must provide the State with a minimum of three (3) letters of professional (not personal) reference for at least three (3) consecutive years of experience in maintaining and repairing the equipment specified, for each service technician providing services under this Agreement. The letters shall include the following:

Technicians name.

Type of equipment serviced by model and make.

Dates that services were provided.

Verification that the service was satisfactory.

Current telephone number and address of person giving reference.

Only service technicians who meet these requirements shall perform services. Apprentices or trainees are not acceptable.

TBB BID Number 6000001929 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

III. LICENSE REQUIREMENTS

The Contractor must possess and maintain throughout the term of this agreement, a valid California Contractors State License Board “C-7” or "C-10" specialty license or a “B” license with a subcontractor who possesses the required specialty license.

The Contractor’s service technicians shall possess, and maintain throughout the term of this Agreement, any current licenses, permits, and/or certifications required. The Contractor shall provide the State with a copy of any valid licenses, permits, and/or certifications, if applicable, for each service technician providing services under this Agreement.

If the Contractor is located within the State of California, a business license from the city/county in which it is headquartered is necessary. However, if it is a corporation, a copy of incorporation documents/letter from the Secretary of State’s office may be submitted. If a Contractor outside the State of California, the Contractor shall include a copy of the business license or incorporation papers from their respective state showing that the company is in good standing in the State.

IV. MAINTENANCE AND INSPECTION SERVICES

The Contractor shall provide maintenance and inspection for the equipment specified herein to ensure the SCADAS can operate safely at all Original Equipment Manufacture (OEM) specifications. Institution will provide dates of service upon approval of the Agreement. The Contractor shall perform all services as specified herein and as necessary to maintain the optimum level of efficiency for each specified piece of equipment. Services shall include, as applicable, but not limited to: cleaning, adjustment, calibration, alignment, and operational testing of each piece of equipment, furnishing all necessary cleaning supplies and testing equipment, and providing all necessary repairs and parts replacement. All parts requiring replacement will be replaced in accordance with the Parts Replacement Section 10 herein.

The Contractor shall invoice services at the Maintenance and Repair Service Rate, as specified in Exhibit B-1, Rate Sheet, Section A herein.

The Contractor shall provide miscellaneous and/or routine maintenance services on an as-needed basis, which will be reimbursed at the Contractor’s Repair Hourly Rate, during normal business hours, as specified on the Exhibit B-1, Rate Sheet herein.

V. MAINTENANCE AND INSPECTION SCHEDULED SEMI-ANNUALLY

Services shall be performed semi-annually during the business hours of 7:00 a.m. to 3:00 p.m., Monday through Friday, State holidays excluded. The Contractor shall provide the requested services on the dates specified by the State or within five (5) working days of the specified dates. The State reserves the right to request additional services at the Contractor’s rate as specified in Exhibit B-1 Rate Sheet or to decrease the scheduled number of services, should equipment be added or old equipment becomes obsolete.

VI. EQUIPMENT CALIBRATION

All equipment requiring calibration shall be identified by placing inspection stickers on the equipment, showing the date of calibration and/or date of service, and signature of service technician servicing the equipment.

TBB BID Number 6000001929 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

Upon request, the Contractor shall maintain an instrument log book and provide a calibration certificate signifying that a continuing quality control program is in existence.

VII. REPAIR SERVICE

The Contractor shall provide unlimited visits for all repair services requested as necessary to keep the equipment fully operational. The Contractors shall invoice repair services that are provided outside annual maintenance, or not covered by the Guarantee Section 11 herein, at Repair Hourly Rate, as specified herein. The Contractor shall replace all parts requiring replacement in accordance with the Parts Replacement, Section 8 herein, upon telephone request from the Institution Contract Manager or representative. The Contractor shall respond to requests and be on-site for repair service within twenty-four (24) hours. Every effort shall be made to perform services during the business hours of 7:00 a.m. to 3:00 p.m., Monday through Friday, State holidays excluded. The State may, at its discretion, allow access to the equipment during non-business hours when necessary. The Contractor shall perform all non-emergency repair services outside of normal business hours as specified herein and must be approved in advance in writing by the Institution Contract Manger or representative.

VIII. EMERGENCY REPAIR SERVICE

The Contractor shall provide all necessary emergency repairs upon request from the Institution Contract Manager or representative. The Contractor shall be on-site to perform repairs within eight (8) hours of telephone notification by the Institution Contract Manager or representative. Emergency services provided by the Contractor, shall be charged at the Contractor’s Emergency Call Hourly Rate, as specified in Exhibit B-1, Rate Sheet. All emergency repair service provided shall be completed the same working day, unless the Contractor submits a written notification of delay to the Institution Contract Liaison or representative immediately upon diagnosis of equipment deficiency. All parts requiring replacement shall be replaced in accordance with the Parts Replacement Section 9 herein.

IX. EQUIPMENT REMOVAL

The Contractor shall endeavor to perform all services required under this Agreement on State premises. In the event that equipment is needed to be removed from State premises for repair, the Contractor shall obtain prior approval from the Institution Contract Liaison or representative. The Contractor shall be responsible for pickup and delivery from State premises. Upon completion of repair, the Contractor shall notify the State to schedule a delivery date and time. Under no circumstances shall equipment be removed from State premises be kept by the Contractor longer than five (5) working days, unless prior written permission has been obtained from the Institution Contract Liaison or representative.

Before equipment may be removed from State premises, the Institution Contract Liaison or representative shall record the serial numbers of the equipment being removed and inspect the equipment. Upon return of the equipment by the Contractor, the Institution Contract Liaison or representative shall check the serial numbers against those previously recorded and inspect the equipment for acceptability.

TBB BID Number 6000001929 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

X. PARTS REPLACEMENT

The Contractor shall replace all parts that become worn or inoperable, or that otherwise affects the equipment’s operability in any way. A manufactured/authorized dealer published price list for parts shall be submitted with the Contractor’s invoice to the State. The Contractor must notify the Institution Contract Manager or representative prior to ordering and/or installing the part. The Contractor will be reimbursed for the actual cost of the parts when a manufactured/authorized dealer published price list is not available. The Contractor must submit a written estimate of the required parts in writing to the Institution Contract Manager or representative and approved before replacement. All replacement parts will be invoiced at the listed rates, which shall include a 10% discount, plus sales tax, and paid in arrears.

Parts replaced by the Contractor under this Agreement shall be new, factory manufactured, or of equivalent quality and shall meet the industry standards and be within normal industry pricing. All parts replaced by the Contractor will be subject to price verification by the institutions. The Contractor agrees to maintain an adequate supply and/or be able to obtain within a reasonable amount of time any necessary replacement parts in order to perform repairs and maintenance in a timely manner. Consumables and other supply items are hereby excluded. All parts that have been replaced become the property of the State.

XI. DOCUMENTATION REQUIREMENTS

The Contractor shall submit a written report to the Institution Contract Manger or representative within ten (10) days of completion of the service provided, including all necessary repairs. Report shall include:

Date of service.

Description of service provided including replacement of any worn parts, condition

(i.e., satisfactory or unsatisfactory).

Gauge and meter readings.

Name and signature of the Contractor and/or service technician.

Location of equipment.

Equipment make.

Equipment model.

Equipment serial number.

Description of any noted deficiencies and suggested corrective action.

Total labor hours expended.

Signature of State employee certifying indicated services were performed.

If the Contractor finds any equipment or components that are not in good working order while performing service, the Contractor shall immediately report findings, verbally, to the Institution Contract Manager or representative.

XII. GUARANTEE

The Contractor shall guarantee all services performed, including all replaced parts, for a minimum of ninety (90) days from the date of service performance. If it is determined that failure has occurred due to defective parts or workmanship, the Contractor shall correct the failure at no additional expense to the State. Correction shall occur during State business hours upon request for service by the Institution Contract Manager or representative.

TBB BID Number 6000001929 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

XIII. INSPECTIONS

Inspections shall be carried out by the Institution Contract Manager or representative at various times during the Agreement term to check on the quality of work and determine acceptability of work performed before payment will be approved.

XIV. CDCR CONTACT INFORMATION

Should questions or problems arise during the term of this Agreement, the Contractor should contact the following offices:

Billing/Payment Issues:

Sacramento Regional Accounting Office Attn: Accounts Payable B P.O. Box 187016 Sacramento, CA 95818-7016 Phone Number: (916) 255-2042 Fax Number: (916) 255-2103

Scope of Service/Performance Issues:

Scott Buffaloe, Chief Engineer CMC/Plant Operations Phone Number: (805) 547-7620 Work Cell: (805) 835-1628 Fax Number: (805) 547-7510

General Contract Issues:

Office of Business Services Contract Management Branch Phone Number: (916) 255-5692 Fax Number: (916) 255-6187

TBB Bid Number 6000001929 California Department of Corrections and Rehabilitation (CDCR) Exhibit A-1 Service Report Sample

SERVICE REPORT

Date of Service: ________________

Type of Maintenance/Inspection

Monthly Quarterly Semi-Annual Annual

Safety Inspection Calibration

__________________ Hours Service Provided (To/From)

Provide explanation on all parts replaced

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