00 9114 Addenda _2_Spc.pdf

SECTION 00 9114

ADDENDUM NO. 2

PROJECT INFORMATION

A. PROJECT:

BEN HILL MIDDLE SCHOOL

GYM FLOOR REPLACEMENT

B. OWNER:

BEN HILL COUNTY SCHOOLS

PO Box 5189

FITZGERALD, GEORGIA

C. ARCHITECT:

JAMES W. BUCKLEY & ASSOCIATES, INC.

P.O. BOX 466, 423 PINE AVENUE

ALBANY, GEORGIA, 31702

PHONE (229)-883-4698, FAX (229)-883-0936

D. BID DOCUMENT DATE: SEPTEMBER 8, 2025

E. ADDENDUM ISSUE DATE: OCTOBER 13, 2025

PART 1 - NOTICE TO BIDDERS

1.01 NOTICE TO BIDDERS

A. This Addendum is issued to all registered plan holders pursuant to the Instructions to Bidders and Conditions of the Contract. This Addendum serves to clarify, revise, and supersede information in the Project Manual, Drawings, and previously issued Addenda. Portions of the Addendum affecting the Contract Documents will be incorporated into the Contract by enumeration of the Addendum in the Owner/Contractor Agreement.

B. The Bidder shall acknowledge receipt of this Addendum in the appropriate space on the Bid Form. Failure to acknowledge receipt of addenda may subject the bidder’s bid to be being rejected.

1.02 BID DATE, TIME AND LOCATION:

A. The date for receipt of bids is CHANGED by this Addendum.

1. Revised Bid Date: November 11, 2025

2. Revised Bid Time: 2:00 PM

PART 2 - REVISIONS TO PROJECT MANUAL

2.01 GENERAL

A. Bids were received on October 7, 2025.

1. Due to irregularities in the bids, all bids were rejected.

2. The project will be re-bid at time and dated listed above and as noted in the revised invitation to bid.

2.02 ARCHITECTURAL

A. Section 00 0200, Invitation to Bid:

1. Delete Section 00 0200, Invitation to Bid.

2. Add Section 00 0200, Revised Invitation to Bid, Dated October 13, 2025.

B. Section 00 0300, Bid Form:

1. Delete Section 00 0300, Bid Form.

2. Add Section 00 0300, Bid Form, Pages 00 0300-1 through 00 0300-4, Revised October 13, 2025.

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C. Section 09 6466, Wood Athletic Floor, Page 09 6466-5, Paragraph 2.03.A.1.

1. Change vapor barrier from a 6 mil thick polyethylene sheeting to a 15 mill vapor retarder complying with the following:

‘1. Vapor Barrier membrane shall comply with the following:

a. Water Vapor Transmission Rate: ASTM E 96; 0.006 Perms or lower

b. Water Vapor Retarder: ASTM E 1745; Meets or exceeds Class A

c. Thickness of Retarder (plastic): ACI 302.1R-96; Not less than 15 mils’

D. Section 09 6466, Wood Athletic Floor, Page 09 6466-6, Paragraph 3.02.A.

1. Delete requirement for testing to performed by a ‘third’ party. The contractor may perform the require testing using their own forces provided that:

a. Testing complies with both the requirements of the contract documents and the requirements of the system manufacturer.

E. Section 09 6466, Wood Athletic Floor, Page 09 6466-7, Paragraph3.05.C.1.

1. Change installation requirements for vapor barrier to read:

‘a. Install Vapor Barrier/Retarder: Installation shall be in accordance with manufacturer’s instructions and ASTM E 1643-98.

c. Lap Vapor Barrier/Retarder over footings and seal to foundation walls

d. Overlap joints 6 inches and seal with manufacturer’s tape.

f. Seal all penetrations (including pipes) per manufacturer’s instructions.

g. No penetration of the Vapor Barrier/Retarder is allowed.

h. Repair damaged areas by cutting patches of Vapor Barrier/Retarder, overlapping damaged area 6 inches and taping all four sides with tape.

i. Seal all penetrations or holes in membrane to ensure continuity of membrane.’

END OF ADDENDUM NO. 2

Attachments: The following enclosures are part of this addendum. Contractor shall review enclosure list and compare to enclosures provided. Should enclosures be found to be missing notify the Architect immediately.

PART 4 - ATTACHMENTS

4.01 SPECIFICATIONS

A. Section 00 0200, Revised Invitation to Bid, Dated October 13, 2025.

B. Section 00 0300, Bid Form, Pages 00 0300-1 through 00 0300-4, Revised October 13, 2025.

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Ben Hill Middle School

Gym Floor Replacement

25-024 Invitation to Bid

SECTION 00 0200

INVITATION TO BID

REVISED OCTOBER 13, 2025

A-01. Sealed Bids from Contractors will be received by the Ben Hill County Board of Education, Fitzgerald, Georgia, Owner, in the Office of the Ben Hill County Board of Education, 509 West Palm Street, Fitzgerald, Georgia, 31750, until 2:00 P.M. prevailing time on November 11, 2025 for the construction of the Ben Hill

Middle School Gym Floor Replacement. Those bids will then be publicly opened and read.

A-02. The project consists of the replacement of the gymnasium flooring at the Ben Hill Middle School. The work includes the removal of existing poured rubber floor, and the installation of a new wood athletic flooring and base system in the existing gymnasium.

A-03. Each bid shall be submitted on the prescribed BID FORM. All blank spaces for bid prices must be filled in, in ink or typewritten, in both words and figures, and the certification shall be completed and executed when submitted.

No modifications to the bid form allowed

A-04. At the time and place noted above, the bids for the project will be publicly opened and read. No extension of the bidding period will be made.

A-05. Documents may be reviewed and/or obtained at the offices of James W. Buckley & Associates, 114 North

Green Street; Swainsboro, Georgia 30401; Phone: 478-237-6467or E-Mail: tam@jwbuckley.com. Electronic documents in .pdf format will be furnished to interested parties at no cost.

A-06. Contract, if awarded, will be on a lump-sum basis. No bid may be withdrawn for a period of sixty (60) days after time and date of opening.

A-07. Each bid must be accompanied with a BID BOND (Bond only; certified checks or other forms are not acceptable) in an amount equal to 5% of the base bid, payable to the OWNER and issued by a Surety authorized to do business in the State of Georgia, in order to guarantee that the bidder will enter into a contract to construct the project strictly within the terms and conditions stated in this bid and in the bidding and Contract Documents, should the construction contract be awarded to him.

A-08. The successful bidder shall be required to furnish a bond for the faithful performance on the contract and a bond to secure payment of all claims for materials furnished and/or labor performed in performance of the project, both in amounts equal to 100% of the Contract Price. Both bonds shall be issued by a Corporate Surety authorized to do business with the State of Georgia. All bids submitted shall remain open for a period of sixty (60) days after the date of the bid opening.

A-09. All bids submitted shall be in accordance with the terms of the Georgia Vendor Manual and the laws of the

State of Georgia.

A-10. The owner reserves the right to reject any or all bids and to waive technicalities and informalities.

END OF SECTION

SECTION 00 0300

BID FORM

REVISED OCTOBER 13, 2025

To: Ben Hill County Board of Education 509 West Palm Street Fitzgerald, Georgia 31750

For: Ben Middle School Gym Floor Replacement Fitzgerald Georgia

Gentlemen:

B-01 BASE BID: Having carefully examined the plans and specifications entitled Ben Middle School Gym Floor Replacement, Fitzgerald, Georgia and the drawings similarly entitled, and enumerated on the Index of Drawings and dated August 30, 2025, and Addendum No.(s) as well as the premises and conditions affecting the work, the undersigned proposes to furnish all services, labor, and materials called for by them for the entire work, in accordance with said documents for the sum of:

A. Ben Hill Middle School Gym Floor Replacement

Do llars

($ ) w hich sum is herein after called the "Base Bid."

B-02 NOT USED

B-03 ALLOWANCES:

A. The base bid amount provided above to include certain allowances. The type and quantity of the allowances to be included in the contractors base bid are defined in Section 01 2100, Allowances, Technical Specification Sections and herein.

B. The contractor is solely responsible for establishing the value of the work included in the allowances and for including all costs for work of allowances, including but not limited to materials, labor and equipment cost, overhead, profit, taxes, and related costs and costs of surveys to determine the amount of materials removed and replaced.

C. The following dollar amounts shall be included in the contractor’s base bid proposal.

A. Contingency Allowances - Ben Hill Middle School Quantity Units Unit Cost Cost

1. Owner Contingency Allowance 1 Ls $50,000 $50,000

B. Total Value of Allowances (Contractor to insert value) $50,000

B-04 NOT USED

B-05 ACCEPTANCE: For and in consideration of the sum of $1.00, the receipt of which is hereby acknowledged, the undersigned agrees that this proposal may not be revoked or withdrawn after the time set for the opening of bids, but shall remain open for acceptance for a period of Sixty (60) days following such time.

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B-06 CONTRACT AWARD: The undersigned understands and agrees to, if a contract is awarded, it will be awarded based on Base Bid, financial stability, proof of ability to fully complete the project and complete the project on schedule. Upon Owner's request all information needed to prove contractor's ability to complete the project and complete it on schedule will be provided immediately.

B-07 CONTRACTS AND BONDS: In the event that the undersigned is notified in writing by mail, telegraph, or delivery of the acceptance of this proposal within sixty (60) days after the time set for the opening of bids, the undersigned agrees to execute, within twenty one (21) days, a contract for the Work for the above stated compensation and at the same time to furnish and deliver to the Owner a Performance Bond and Payment Bond in accordance with the forms provided in General Conditions of the specifications, both in an amount equal to 100% of the Contract sum. The surety shall be one which is licensed to do business in the State of Georgia.

1. The surety shall be one which is licensed to do business in the State of Georgia and shall have an A rating or better by A.M. Best Company and shall be currently listed on the U.S. Department of Treasury’s Listing of Approved Sureties (Department Circular 570) as a surety authorized to write bonds for the U.S. Government.

B-08 COMMENCEMENT OF WORK: The undersigned agrees to commence actual physical work on the site with an adequate work force and equipment within ten days of the date of the Notice to Proceed and to complete fully all work by no later than February 1, 2026.

B-09 BID BOND:

A. Enclosed herewith is a bid bond in the amount of:

DOLLARS ($ ) (b eing not less than 5% of the base bid). The undersigned agrees that the above-stated amount is the proper measure of liquidated damages which the Owner will sustain by the failure of the undersigned to execute the Contract and to furnish performance and payment bonds in case this proposal is accepted.

1. Provide surety bond only. Certified checks, cash or other forms of bid bond not acceptable.

2. Bonding Company's standard form acceptable.

B. If this proposal is accepted within 60 days after the date set for the opening of bids, and the undersigned fails to execute the Contract within twenty one (21) days after notice of such acceptance or if he fails to furnish both performance and payment bonds, the obligation of the bid bond will remain in full force and effect and the money payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure; otherwise, obligation of the bond will be null and void.

B-010 CERTIFICATION: In Submitting this Proposal, the Bidder certifies that provisions of the Act entitled "State Employees and Officials Trading with The State of Georgia", Georgia Laws 1956, pp. 60 et. seq., has been complied with.

B-011 QUALIFICATIONS: The bidder submits the following statement of bidder's qualifications.

B-012 The bidder submits the following statement of bidder's qualifications for consideration by the Owner.

Legal Name of Bidder as Registered With the Secretary of State

Business Address

When Organized State Incorporated Type Corp., Partnership, Sole Proprietorship

Georgia Resident: YES NO

Federal I.D. No. o r Social Security No.

Number of years engaged in the contracting business under the present firm name?

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Financial Statement: Working Capital Net Worth Date:

Credit Available for this Contract $

Contracts now in hand, Gross Amount $

Have you ever refused to sign a contract at your original bid?

Have you ever been declared in default on a contract?

Please check the box if the definition below applies to your company. ( )

Minority Business Enterprise (MBE) - The business is either: a) owned by a member of a minority race or b) a partnership of which a majority interest is owned by one or more members of a minority race or

c) a public corporation of which a majority of the common stock is owned by one or more members of a minority race. A member of a minority race is defined as an individual who is a member of a race which comprises less than 50 percent of the total population of the State of Georgia. This request is made for statistical purposes only.

B-013 Certify that I am a principal or other representative of the firm submitting this bid and that I am authorized by it to execute the foregoing offer on its behalf. I am a principal person of the foregoing with management responsibility for the foregoing subject matter and as such I am personally knowledgeable of all its pertinent matters.

B-014 I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences and civil damage awards. I agree to abide by all conditions of this bid and certify that provisions of Georgia O.C.G.A. Section 45-10-20, et.sec., have not and shall not be violated in any respect.

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Respectfully submitted, Firm Name:

LEGAL NAME OF BUSINESS

Address: L EGAL BUSINESS

ADDRESS (P.O. BOX IS INSUFFICIENT)

CITY STATE ZIP

MAILING ADDRESS IF DIFFERENT FROM ABOVE

Telephone Number:

AREA CODE NUMBER

BY:

Authorized Signature (BLUE INK PLEASE)

Typed/Printed Name Title

The full names of persons and firms interested in the foregoing bids as principals are as follows:

(1) Check One: President ( ) Partner ( ) Owner ( )

(2) Check One: Vice President ( ) Secretary ( ) Partner ( )

If incorporated: The names of both the President and Corporate Secretary must be indicated. If a partnership: all partners must be indicated.

NOTICE TO BIDDERS

1) MAKE SURE YOU HAVE SIGNED THIS PROPOSAL IN THE SPACE PROVIDED

ABOVE.

2) SUBMIT ORIGINAL AND ONE COPY OF THE FORM OF PROPOSAL.

3) MAKE SURE YOU AND YOUR SURETY HAVE PROPERLY EXECUTED THE BID BOND.

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