00_2025-2026 - OAS Backhoe (Rebid) - Complete Bid Documents.pdf

Oscoda Area Schools (OAS) Invitation to Bid (ITB)

Backhoe with Snow Pusher Attachment

Date of Issuance: Wednesday, March 25, 2026 Bid Due Date: 2:00 PM, EST, Wednesday, April 8, 2026

Invitation The Oscoda Area School District (OAS) located in Iosco County, Michigan, requests bids from qualified vendors for the purchase and delivery of one (1) backhoe and one (1) new snow pusher attachment in accordance with the specifications and terms contained herein. Delivery will be at 3550 East River Road, Oscoda, MI 48750.

Bid Specifications Bidders shall review and adhere to the specifications outlined herein including the General Terms and Conditions which are herein incorporated.

Oscoda Area Schools seeks a firm fixed price bid for the purchase and delivery of a backhoe with a snow pusher attachment which meets the following, minimum specifications. Specifications are intended to describe functional requirements and shall not be interpreted to exclude equivalent products.

Equipment Condition Requirements:

The equipment offered must conform to the following minimum requirements:

• Be free from structural frame damage or major weld repairs

• Be free of active fault codes or warning indicators

• Not be flood-damaged, salvage, or rebuilt

• Be delivered with clean and marketable title

• Be free of liens or encumbrances

General Machine Specifications:

• Model Year: 2005 - 2010

• Engine: Diesel engine, turbocharged, with a minimum of 90 HP

• Drive: 4-Wheel Drive (4WD) with limited slip differential

• Operating Weight: Approximately 15,000 – 18,000 lbs.

• Transmission: 4-speed power shift or synchronized shuttle transmission.

• Hydraulics: Auxiliary hydraulic system, front and rear. All systems must be factory-installed and compatible with standard hydraulic attachments.

• Configuration: Extendable dipper stick (Extendahoe or equivalent configuration) providing a minimum of 18 ft max digging depth.

• Bucket: 24-inch (minimum) Heavy Duty (HD) bucket.

• Operator Station: Enclosed ROPS/FOPS Cab with Heat and Air Conditioning.

Snow Pusher Specifications:

• Condition: New

• Dimensions: 12 ft width, minimum 11 cubic yard capacity

• Mounting System: Bucket mount required must be compatible with the backhoe identified under General Machine Specifications.

• Side Plates: Minimum 3/8" to 5/8" thick steel, reinforced.

• Wear Shoes: Abrasion-resistant (e.g., AR400 steel) and replaceable.

• Cutting Edge: Replaceable rubber.

Delivery Specifications:

• Terms: FOB Destination, Freight Prepaid and Allowed

• Delivery Location: 3550 East River Road, Oscoda, MI 48750

• Delivery Timeline: Delivery must occur within thirty (30) calendar days of Notice of

Award unless otherwise agreed in writing.

• Arrangements: Delivery arrangements must be coordinated with the District’s designated representative

General Terms and Conditions

1. It is the intent of OAS to procure a backhoe and snow pusher attachment meeting the minimum specifications set forth in this ITB.

2. Award will be made to the lowest responsive and responsible bidder meeting the specifications.

OAS reserves the right to reject any or all bids, waive informalities or irregularities, request clarification of bids, and accept the bid deemed in the best interest of the district.

3. Award is contingent upon Board of Education approval and availability of funds.

4. All bids shall remain firm and may not be withdrawn for sixty (60) days following the bid opening.

5. Upon delivery respondent will provide Oscoda Area Schools with a clean and marketable title and any lean release documentation, as applicable.

6. The district reserves the right to waive delivery and associated fees and costs and arrange for pickup or 3rd party transport, if, at the district’s discretion, such arrangement is determined to provide greater value to the district.

7. Respondent must maintain all required insurance coverage through delivery and offloading, with specific minimums outlined below:

a. Commercial General Liability Insurance

i. $1,000,000 each occurrence

ii. $2,000,000 General Aggregate

b. Automobile Liability Insurance: Minimum $1,000,000 per accident for owned, hired, and non-owned vehicles.

c. Workers Compensation Insurance: Statutory limits as required by the state.

8. Payment will be made within thirty (30) days following satisfactory delivery, inspection, acceptance, and receipt of invoice. No advance payments will be made.

Submission Requirements Bids submitted in response to this ITB are to follow the outline described below and must address all requested information. Failure to submit required documents, as outlined below, may result in bid rejection.

A) PRICE PROPOSAL FORM

Respondents must include a completed Price Proposal Form, indicating individual item cost, and total complete cost. Price proposals not submitted on the designated form will be considered nonresponsive.

B) NON-COLLUSIVE BIDDING CERTIFICATE FORM

Respondents must include a completed form certifying their bid was not prepared in a collusive manner.

C) FAMILIAL DISCLOSURE STATEMENT

Respondents must include a completed copy of the attached OAS familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

D) IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Respondents must include a completed copy of the attached OAS Iran Economic Sanctions Act compliance form.

E) SUSPENDED OR DEBARRED VENDOR FORM

Respondents must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

F) CONFLICT OF INTEREST FORM

Respondents must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any OAS Board member, staff member, or agent.

Bids shall be mailed or delivered in person to Oscoda Area Schools District General Manager, Michael P. Barnhart, at 3550 River Rd., P.O. Box 694, Oscoda, Michigan 48750. All bids shall be submitted in a sealed envelope clearly marked, “ITB – “Backhoe and Snow Pusher.”

Electronic submissions will be accepted via email to barnhartm@oscodaschools.org.

Bids must be received by Oscoda Area Schools at or before 2:00 p.m., EST, on April 8, 2026. Proposals received after the deadline may be disqualified and remain unopened.

Questions Please direct all questions regarding this Invitation to Bid to Oscoda Area Schools District General Manager, Michael Barnhart, at barnhartm@oscodaschools.org no later than Wednesday, April 1, 2026.

Answers to all received questions will be posted as an Addendum no later than Friday, April 3, 2026. Only written addenda are binding.

mailto:barnhartm@oscodaschools.org

Oscoda Area Schools ITB – Backhoe and Snow Pusher Attachment

Bid Due: April 8, 2026 – 2:00 PM EST

Price Proposal Form

This offer (bid) has been prepared after our examination of the complete Invitation to Bid, together with their related documents. The undersigned submits the following offer to enter into a contract with the Oscoda Area Schools and agrees to complete performance in accordance with this ITB:

Bidder Information Company Name:

Address:

City/State/ZIP:

Authorized Representative Name:

Phone: Email:

Pricing Item Description Make Model Model Year Unit Price

1 Backhoe meeting or exceeding ITB specifications $ 2 12 ft Snow Pusher (minimum 11 cu yd capacity) $

3 Delivery: Per ITB Section 6, OAS reserves the right to waive delivery and arrange pickup

Delivery Timeline (calendar days after Notice of Award):

Days (Must be 30 days or less unless otherwise agreed)

4 Total Complete Firm Fixed Price $

Notes:

Included Features (Check to confirm compliance):

Backhoe Features

☐ Diesel engine, turbocharged, minimum 90 HP

☐ 4WD with limited slip differential

☐Operating weight approx. 15,000–18,000 lbs

☐4-speed power shift or synchronized shuttle transmission

☐Auxiliary hydraulics (front and rear, factory-installed)

☐Extendable dipper stick (min. 18 ft digging depth)

☐24” minimum heavy-duty bucket

☐Enclosed ROPS/FOPS cab with heat and A/C

☐Clean and marketable title

☐No structural damage / no active fault codes

☐Not flood-damaged, salvage, or rebuilt

Snow Pusher Features ☐Bucket mount compatible with proposed backhoe

☐Reinforced side plates (3/8”–5/8” steel)

☐AR400 (or equivalent) replaceable wear shoes

☐Replaceable rubber cutting edge

Certification:

The undersigned certifies that prices are firm for sixty (60) days from bid opening. Delivery pricing is based on FOB Destination, Freight Prepaid and Allowed. Equipment meets or exceeds all minimum specifications. No advanced payment is required. Title and lien release documentation will be provided at delivery. All required insurance coverage will be maintained through delivery.

Authorized Signature: Date:

Printed Name: Title:

Non-Collusive Bidding Certificate

By submission of the bid or proposal, the Bidder certifies that:

a) This bid or proposal has been independently arrived at without collusion with any other

Bidder or with any Competitor;

b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids, or proposals for this project, to any other Bidder, Competitor, or potential Competitor;

c) No attempt has been or will be made to induce any other person, partnership, or corporation to submit or not to submit a bid or proposal;

d) The person signing this bid or proposal certifies that they have fully informed themselves regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the person signing in its behalf.

Bidder:

By:

Its:

STATE OF _____________________________

COUNTY OF

This instrument was acknowledged before me on the day of 20 by

Notary Public (Print Name)

Notary Public (Signature)

My Commission Expires:

Acting in the County of:

BID DISCLOSURE STATEMENT - FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267 (Public Act 232 of 2004), a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board or the Oscoda Area Schools Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Oscoda Area Schools Board are: Tony Ommani, Donald R. Ellis III, Tim Kellstrom, William Gaines, Sharon Savage, Kathy Kent, and Jane Negro and the Superintendent of the Oscoda Area Schools is Scott M. Moore.

The following are the familial relationship(s):

Owner/Employee Name: Related to: Relationship:

Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board, or the Oscoda Area Schools Superintendent.

The undersigned, the owner or authorized representative of bidder: does hereby represent and warrant that the disclosure statements herein contained are true.

Print Name Signature of Bidder Representative

Title

STATE OF MICHIGAN )

) ss

COUNTY OF )

This instrument was acknowledged before me on the day of , , by

Notary Public

County, Michigan

My commission expires: ____/____/____

Acting in the County of: _____________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

This form must be notarized and included with bidder’s quote

The undersigned, the owner or authorized officer of the below-named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Oscoda Area Schools (the “School District”) Invitation to Bid, hereby certifies, represents and warrants that the Bidder (including its officers, director and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned Sealed Bid Process, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder:

By:

Its:

STATE OF MICHIGAN

COUNTY OF

This instrument was acknowledged before me on the day of 20 by

Notary Public (Print Name)

Notary Public (Signature)

My Commission Expires:

Acting in the County of:

DEBARRMENT AND SUSPENSION CERTIFICATION

Choose one alternative:

□ The Proposer certifies to the best of its knowledge and belief that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

2. Have not within a three-year period preceding this Proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or Contract under a public transaction; violation of federal or state antitrust statutes or commission or embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in Paragraph 2 of this certification; and

4. Have not within a three-year period preceding this Proposal had one or more public transactions (federal, state or local) terminated for cause or default.

OR

□ The Proposer is unable to certify to all of the statements in this certification, and attaches its explanation to this certification. (In explanation, certify to those statements that can be certified to and explain those that cannot.) The Proposer certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification and understands that the provisions of Title 31 USC § Sections 3801 are applicable thereto.

Executed in (city and State):_____________________________________________

Name (print):____________________________________________ __

Authorized signature_______________________________________

Date_________________________

Vendor Conflict of Interest Disclosure Form

All vendors interested in conducting business with Oscoda Area Schools must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract. Please note that all vendors are subject to comply with Oscoda Area Schools conflict of interest policies as stated within the certification section below.

Certification: I hereby certify that to my knowledge, there is no conflict of interest involving the vendor named below:

1. No Oscoda Area Schools Official or employee or District employee’s immediate family member is deriving personal financial gain from this bid or the award thereof.

2. No Oscoda Area Schools employee is contemporaneously employed or prospectively to be employed with the vendor.

3. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any other gratuities to any Oscoda Area Schools employee or elected official to obtain or maintain a contract.

4. Please note any exceptions below:

a. Vendor Name:

b. Vendor Phone Number:

c. Name(s) of Oscoda Area Schools Employee(s), elected official(s), or immediate family member(s) with whom there may be a conflict of interest:

d. For each person identified above, describe the nature of the potential conflict of interest (i.e. nature of the relationship to employee, interest in vendor’s company, other):

*Disclosing a potential conflict of interest does not disqualify vendors. In the event vendors do not disclose potential conflicts of interest and they are detected by Oscoda Area Schools, vendor will be exempt from doing business with the district.

I certify that the information provided is true and correct by my signature below:

Signature of Vendor Authorized Representative Date Printed Name of Authorized Representative