00 11 13 Invitation to Bidders.pdf

00 11 13

INVITATION TO BIDDERS

RECEIPT OF BIDS

SECTION 00 11 13

INVITATION TO BIDDERS

Electronic bids for the construction of Athletic Field Improvements at: Rockwood, Rolling Hills, Northwest Community and Gateway Park (“Project”) will be received by the City of Fort Worth via the Procurement Portal https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities, under the respective Project until August 27, 2026.

Bids will then be opened publicly and read aloud beginning at 2:00 PM CST in the City Council Chambers.

Your submissions must be uploaded, finalized and submitted prior to the Project’s posted due date. The City strongly recommends allowing sufficient time to complete this process (ideally a week prior to the deadline) to begin the uploading process and to finalize your submission.

Uploading large documents may take time, depending on the size of the file(s) and your Internet connection speed. The Bonfire portal can be accessed using Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Electronic submission is subject to electronic interface latency, which can result in transmission delays. All bidders or proposers assume the risk of late transmission/ submission. The City shall not be held liable if an interested bidder or proposer is unable to submit a complete bid/response before the published deadline due to transmission delays or any other technical issues or obstructions. The City strongly recommends allowing sufficient time to complete the submission process (ideally a week before the deadline) to begin the uploading process and to finalize your submission to give adequate time in the event an issue arises.

All submissions must be submitted electronically prior to the close date and time under the respective Project via the Procurement Portal:

https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities

Failure to submit all completed required information listed in the respective Solicitation will be grounds for rejection of a bid as non-responsive. No late bids/proposals shall be accepted. Bids delivered in any other manner than using the Bonfire Platform (Procurement Portal) will not be accepted or considered.

If, upon being opened, a submission is unreadable to the degree that material conformance to the requirements of the procurement specifications cannot be ascertained, such submission will be rejected without liability to the City, unless such bidder provides clear and convincing evidence

(a) of the content of the submission as originally submitted and (b) that the unreadable condition of the Electronic Bid was caused solely by error or malfunction of the Bonfire Platform (Procurement Portal). Failure to scan a clear or readable copy of a bid into the system does not constitute and shall not be considered an error or malfunction of the Bonfire Platform (Procurement Portal). Bidders are encouraged to fully review each page of every document within their submission prior to submitting to ensure all documents are clear, legible, and complete.

CITY OF FORT WORTH

STANDARD CONSTRUCTION SPECIFICATION DOCUMENT

Revised 2/08/24

Athletic Field Improvements at: Rockwood, Rolling Hills, Northwest Community, and Gateway Parks Project Number 105169, 105170, & 105868 https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities

Athletic Field Improvements at: Rockwood, RollingAthletic Field Improvements at: Rockwood, Rolling Hills,CITYHills,CITY OF FORTOF FORT WORTHWORTH Northwest Community, and Gateway kSTANDARD h i d k STANDARD

Revised 2/08/24

Athletic Field Improvements at: Rockwood, Rolling Hills, Northwest Community, and Gateway Parks Project Number 105169, 105170, & 105868

SUPPORT

For technical questions, visit Bonfire’s help forum at https://vendorsupport.gobonfire.com/hc/en-us Contact the Bonfire support team at Support@GoBonfire.com or by calling 1-800-354-8010.

To get started with Bonfire, watch this five-minute training video:

Vendor Registration and Submission [VIDEO] – Bonfire Vendor Support (gobonfire.com)

GENERAL DESCRIPTION OF WORK

The major work will consist of the (approximately) following:

The work in this project includes installation of remote equipment controllers at Gateway Park, Rolling Hills Soccer Rockwood Complex, rehabilitation of softball infields at Gateway & Rockwood Parks, construction of bleacher shading structures at Northwest Community Park, and alternate lighting installation and grassing replacement at Rockwood Park.

QUALIFICATION

Certain improvements included in this project must be performed by a contractor or designated subcontractor who is pre-qualified by the City at the time of bid opening. The procedures for qualification and pre-qualification are outlined in the Section 3 of 00 21 13 – INSTRUCTIONS

TO BIDDERS.

DOCUMENT EXAMINATION AND PROCUREMENTS

The Bidding and Contract Documents may be examined or obtained via the Procurement Portal https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities, under the respective Project. Contract Documents may be downloaded, viewed, and printed by interested contractors and/or suppliers.

EXPRESSION OF INTEREST

To ensure potential bidders are kept up to date of any new information pertinent to this project, all interested parties should indicate their intent to bid in the Procurement Portal by selecting “yes” under the Intent to Bid section. All Addenda will be posted in the Procurement Portal https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities, under the respective Project.

PREBID CONFERENCE – Web Conference A prebid conference will be held as discussed in Section 00 21 13 - INSTRUCTIONS TO BIDDERS at the following date, and time via a web conferencing application:

DATE: August 12, 2026 TIME: 10:00 am Invitations with links to the web conferencing application will be distributed directly to those who have submitted an Expression of Interest.

Invitations with links to the web conferencing application will be distributed directly to those who have submitted an Expression of Interest.

mailto:Support@GoBonfire.com

Athletic Field Improvements at: Rockwood, RollingAthletic Field Improvements at: Rockwood, Rolling Hills,CITYHills,CITY OF FORTOF FORT WORTHWORTH Northwest Community, and Gateway kSTANDARD h i d k STANDARD

Revised 2/08/24

Athletic Field Improvements at: Rockwood, Rolling Hills, Northwest Community, and Gateway Parks Project Number 105169, 105170, & 105868

If a prebid conference is held, the presentation and any questions and answers provided at the prebid conference will be issued as an Addendum to the call for bids. If a prebid conference is not being held, prospective bidders should direct all questions about the meaning and intent of the Bidding Documents electronically through the Vendors discussions section under the respective Project via the Procurement Portal. If necessary, Addenda will be issued pursuant to the Instructions to Bidders.

CITY'S RIGHT TO ACCEPT OR REJECT BIDS

City reserves the right to waive irregularities and to accept or reject any or all bids.

AWARD

City will award a contract to the Bidder presenting the lowest price, qualifications and competencies considered.

FUNDING

Any Contract awarded under this INVITATION TO BIDDERS is expected to be funded from revenues generated from General Funding and reserved by the City for the Project.

ADVERTISEMENT DATES

1st Advertisement July 29, 2026 2nd Advertisement August 5, 2026

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