00 1000 Advertisement for Bids (1).docx

CLIENT NAME

PROJECT NAME

PROJECT NO.

MARYSVILLE PUBLIC SCHOOLS

GARDENS ELEMENTARY

MORTON ELEMENTARY

WASHINGTON ELEMENTARY

MARYSVILLE MIDDLE SCHOOL

CLOCK / PA SYSTEM UPGRADES

PROJECT NO. 2023-077

SECTION 00 1000 - ADVERTISEMENT FOR BIDS

The ad for bid is self explanatory as far as completing it. These instructions are intended to “bridge the gap” between the ad and the office procedural information.

ADVERTISEMENT FOR BIDS

Deposit amount determination:

Determine an estimated number of drawings and specifications and contact the printing company for an estimated cost to us for their printing services for the drawings and specifications. (The intent of the deposit is to cover the printing costs if the drawings are not returned.)

Round up or down accordingly and indicate that amount on the Advertisement for Bids.

There should be a minimum charge of $100 per set.

Do not delete the requirement in the ad that the documents must be returned by a specific date.

Do not delete the requirement that a bid MUST be submitted in order to receive the deposit back.

Shipping cost determination:

Once the numbers of sheets have been determined check with Lee for an estimated charge for shipping costs.

Round up or down accordingly and indicate that amount on the Advertisement for Bids.

Complete the Advertisement for Bid and send to the Owner’s representative for review and approval.

WE DO NOT PLACE ADS FOR ANY PROJECT ON BEHALF OF THE OWNER.

Once the advertisement as been reviewed and approved by the owner’s representative print a copy and give it to Lee so she is aware of the project and can direct inquires appropriately. You should also let Lee know the estimated value of the project so she can field those inquires. This advertisement can also be sent to the plan rooms listed below to help alleviate inquiries.

It is our policy that ONLY General Contractors are allowed to pick up drawings from us. Please adhere to this policy.

It is the project manager’s responsibility to clean up the area where the drawings are stored after the bids have been received and the project awarded. Once the two week time period has elapsed for bidders to return their sets, offer all of the sets to the awarded contractor and give them a deadline to pick up the drawings.

PROJECT: Marysville Public Schools Gardens Elementary, Morton Elementary, Washington Elementary, Marysville Middle School Clock / PA System Upgrades Project Number 2023-077

Marysville, MI 48040

Identify all projects proposals with brief description of each.

PROPOSAL: General Contractor Proposals Only Proposal- Clock / PA System Upgrades

DUE DATE: Sealed proposals will be received until Wednesday December 19, 2023, at 1:30 pm local time (the “Due Date”) by the Owner, at the Marysville Public Schools Administration Office, 495 E. Huron Blvd., Marysville, MI 48040. At 2:00 pm local time, the Owner, or its designee, will open and read aloud each proposal received on or before the Due Date. Faxed proposals will not be accepted. The Owner will not accept or consider any proposals received after the Due Date and time.

Label the sealed bid envelope as follows:

Marysville Public Schools – Bids for Elementary and Middle School Clock / PA System Upgrades

Sealed Envelope must include 2 copies of the completed Form of Proposal (section 00 4000), 2 copies of the completed Supplemental Forms (section 008000), and a Bid Bond or certified check in the amount of 5% of the bid (for Bids over $50,000).

Any questions should be directed to the Architect’s office.

<day of week>, Note: Review the following Bid Document procedures with the Owner and adjust accordingly. A refundable fee is used to stimulate contractors to return documents after bidding to reduce overall printing cost to the Owner. Adjust the fee and shipping amounts to reflect nominal charges.

BID DOCUMENTS: Bid documents will be transmitted via email only by the Architect to General Contractor’s beginning on November 27, 2023. Interested bidders must send an email to craigw@frenchaia.com requesting bid documents.

Delete the following if refundable charges apply:

Refer to Section 00250 – Supplementary Instruction to Bidders:

7.1.5 The accepted bidder shall be required to provide and pay for a satisfactory Performance Bond and Labor and Materials Payment Bond with a surety licensed to do business in the State of Michigan in the amount of 100% of the contract sum if over $50,000.

1 The Owner may request Performance Bond and Labor and Material Payment Bond for contracts less than $50,000.00 and in this case, the cost would be reimbursed by the Owner.

PA 232 of 2004 requires each bidder for a contract under this section to file with the client security in an amount of not less than 1/20 of the amount of the bid conditioned to secure the school district from loss or damage by reason of the withdrawal of the bid or by failure of the bidder to enter a contract for performance if the bid is accepted by the school district.

PROPOSAL GUARANTEE: A bid bond executed by a U.S. Treasury Listed Surety Company in favor of the Owner or a cashier’s check in the amount of at least five percent (5%) of the base bid payable to Marysville Public Schools shall be submitted with each proposal. This bid bond shall accompany each proposal. Successful bidder will be required to furnish and pay for satisfactory Performance and Payment Bonds.

BID QUESTIONS: Bid questions should be directed to the Architect by email to craigw@frenchaia.com. The deadline for bid questions is 4:00 pm on Thursday December 8, 2023

PRE-BID SITE VISITS: Pre-bid site visits are encouraged, but NOT MANDATORY. Virtual pre-bid meeting is scheduled for Wednesday December 6, 2023 at 10:00am. Link and call in information is below.

Site visits can be arranged by contacting the Architect by email for arrangements craigw@frenchaia.com

Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 255 802 530 324 Passcode: CdizVM Download Teams | Join on the web Or call in (audio only) +1 972-581-9844,,240795696# United States, Dallas Phone Conference ID: 240 795 696#

FAMILIAL RELATIONSHIP

DISCLOSURE: All bidders must provide familial disclosure in compliance with MCL 380.1267 (P.A. 232 of 2004) and attach this information to the bid. The bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board of education or the superintendent of Marysville Public Schools. The Owner will not accept a bid that does not include this sworn and notarized disclosure statement.

If a pre-bid meeting is planned for the project and is/ is not mandatory: Projects with mandatory attendance may deter qualified bidders depending on the bid climate.

RIGHTS RESERVED

BY THE OWNER: The Owner reserves the right to award the Contract to other than the low bidder, accept or reject any or all bids, in whole or in part, waive any informalities, accept any bid when, in the opinion of the Owner such action will serve the best interests of the Marysville Public Schools.

NON- WITHDRAWAL: All bids shall be held open and irrevocable for a period of sixty (60) days from the Due Date.

END OF SECTION 00 1000