0 SOW NFFT70002300674.pdf

Project Title: HMSRP Field Camp Tent Repair 2023

Background/Overview:

The HMSRP conducts research in the Northwestern Hawaiian Islands (NWHI). The field sites have little to no permanent infrastructure and all supplies must be brought to the field sites for the season. Canvas wall tents and vinyl rain flies are utilized as living, kitchen, and office structures. Each year, repairs are needed for these tents and flies to extend the life of them for future seasons. These tents are to be used at 3 different field sites in the NWHI and are due to be deployed with the field camps in early 2023 and must be inspected and packed prior to that date.

These repairs are essential for the safety and functionality of the field camps.

Objectives:

Repair of tents and flies for The Hawaiian Monk Seal Research Program (HMSRP) remote field camps

Scope of Work:

Repairs needed for 2023 are detailed below for each tent/fly:

Name of tent Repairs needed

Laysan Small Tent #1 Repair/replace broken front zipper, patch 3 small (2-3 inch) holes in floor, repair 2 rips where ceiling meets side wall by support poles (circled)

Laysan Small Tent #3 Patch multiple Holes in floor, tears where poles meet at roof seam (left, front sides), two small holes where canvas meets mesh in front corners (all circled)

Laysan Large Tent #1

Patch 2 small holes left wall, center floor seam has a hole, 1 small hole in back wall, 3 holes in floor, seam on left/right top of wall by poles is torn (circled), front tie lines need to be replaced

Laysan Large Tent #2 Repair hole in front mesh lining near zipper. May require zipper replacement

Lisi Large Tent #1 Repair/replace Bottom horizontal zipper door

Lisi Large Tent #2 Repair/replace Bottom horizontal zipper door

PHR Small Tent B Repair back window unstitching

PHR Small Tent 5 Replace front zipper, Patch/reinforce right side wall worn spots, front L/R and bottom mesh

PHR Small Tent A Patch small hole in roof

PHR LargeTent Office Patch holes on L/R side

PHR Large Tent Kitchen Replace front zipper, 1 seam needs repair, patch/reinforce 2 frayed areas

Total tents for repair: 11

Name of fly Repairs needed

Laysan Large Fly #1 Patch 6 Holes near grommets (circled)

Laysan Large Fly #2 Patch 6 Holes near grommets (circled)

Laysan Large Fly #3 Patch 6holes near grommets (circled)

Laysan Small Fly #3 Patch 6 Holes near grommets (circled)

Lisi Large Fly #1 Install and reinforce grommet in place of large center hole. Patch 4 small pole holes* (all circled)

Lisi Large Fly #2 Patch 3 pole holes* (circled)

Lisi Large Fly #3 Patch 3 small pole holes* (circled)

Lisi Large Fly #4 Patch 1 small pole hole* (circled)

Lisi Small Fly #1 Patch 1 center hole (circled)

Lisi Small Fly #3 Patch 4 pole holes* (circled)

PHR Fly Small 7 Patch 4 small holes

PHR Fly Small 3 Patch 6 holes

PHR Fly Small 6 Patch 19 holes/tears

Total flies for repair 13

*Holes from tent poles are along edge of fly and are small (<2 inch diameter) punctures

Tasks/Requirements:

● The vendor will provide necessary materials and labor to repair the supplied tents and flies listed above.

● The vendor must repair all holes, zippers, wear areas, grommets, and other defective areas indicated by HMSRP.

● If the vendor observes any recommended repairs that are not listed, they will provide a list and associated additional cost (if any).

● The repairs must be robust enough to last at least 5 months of use in the field.

● Where possible, materials used should be of the best quality and ability to withstand extreme weather and wear and tear.

● The vendor must be on the island of Oahu to avoid transport delays and cost of shipping large heavy tents and flies.

● The vendor must be experienced in working with and repairing large heavy fabric items including canvas and vinyl.

● The vendor must be experienced in the repair of zippers, grommets, and other accessories necessary for functionality of tents and flies.

● In the course of repairs, the tents and flies will remain clean and free of seeds, bugs, or other contaminants.

Period of Performance:

Repairs and return of tents and flies required by Base Period: DOA to 03/31/2023 Option Period 1: 10/01/2023 to 02/28/2024 Option Period 2: 10/01/2024 - 02/28/2025 Option Period 3: 10/01/2025 - 02/28/2026 Option Period 4: 10/01/2026 - 02/28/2027

Place of Performance:

The tent repairs will be completed at the contractor’s facility.

Government-Furnished Property (GFP):

The government will provide the tents and flies to be repaired and will transport them to and from the contractor’s facility.

Security Requirements: N/A

Applicable Standards: N/A

Special Requirements: N/A

Deliverables Schedule:

Due Date Deliverable Activities % or Amount of Payment

3/31/2023 Completion of all repairs 100%

Acceptance Criteria:

● Each tent and fly will be examined after repairs are completed to determine if all necessary repairs have been completed, including patches and zipper replacements.

● Post repair inspection will also ensure that tents and flies do not have any seeds, bugs, or other contaminants prior to acceptance.

Miscellaneous: N/A

Evaluation Criteria:

Proposals will be evaluated by cost, timeline, and prior performance on similar contracts.

Base Period