0 SOW NFFP72302302300.docx

STATEMENT OF WORK

MANCHESTER RESEARCH STATION LANDSCAPE SERVICES

1.0 Organization

1.1 Organization: The Northwest Fisheries Science Center (NWFSC), of the National Marine Fisheries Service (NMFS), National Oceanic and Atmospheric Administration (NOAA), Department of Commerce (DOC), is a federal agency charged with the stewardship of living marine resources.

1.2 Background: NWFSC Manchester Research Station (MRS) is located at 7305 Beach Drive East, Port Orchard, WA 98366. MRS is approximately a 22-acre site and the project area consists of approximately 9.3 acres, parts of which are occupied by buildings, roads, gravel, walks and other paved surfaces, with approximately 4-acres requiring the services needed. The purpose of this contract is to maintain the landscaping at the Manchester Research Station in an aesthetic, environmentally sustainable, and professional manner. (See Figure 1 – Manchester Research Station Site Map.)

Figure 1 – NWFSC Manchester Research Station Site. The areas to be serviced are those within the red outlined area

2.0 Services Required

2.1 A pre-bid site visit is highly recommended before bidding. Contractor should meet with NOAA personnel to properly assess and understand the areas of work. Contractor questions will be distributed to all potential bidders.

2.2 Location: NOAA NWFSC Manchester Research Station, 7305 Beach Drive East Port Orchard, WA 98366.

2.3 Period of performance is date of award to September 30, 2023. This contract may be renewed for up to four option periods at the discretion of the NWFSC. The four option periods are March 1 to September 30, 2024, March 1 to September 30, 2025, March 1 to September 30, 2026, and March 1 to September 30, 2027.

2.4 Mowing and trimming shall occur a total of 10 times annually and according to the following schedule: March (once), April (once), May (twice), June (twice), July (twice), August (once), September (once).

2.5 The Contractor shall provide all labor, supervision, equipment and materials (except as otherwise indicated) for the general care and maintenance of all existing outdoor landscape as described (above, here and below in this contract). Mow all mowable areas and trim all other grassy and weed areas to a height of 3 inches, remove all weeds from flower and shrub beds, maintain at least 8 feet brush and limbs free zones on all paved roads starting from edge of asphalt, prevent encroachment of brush and limbs on gravel roads and trails by 2 feet, keep all signs clear and visible, and pickup of all debris generated during work

2.6 Contractor will be paid based on work performed to complete the specifications of this Statement of Work. Please read this Statement of Work carefully and have all questions resolved. Incomplete work may result in payment reduction.

2.7 The NWFSC reserves the right to terminate this contract at any time due to lack of funding or for performance that fails to meet the requirements of this Statement of Work.

3.0 Performance Specifications

3.1 Work hours: Contractor shall complete work during normal business hours, Monday through Friday between 7:00 a.m. and 4:00 p.m. excluding legal federal holidays.

3.2 Recognized Holidays. No work shall be performed on the eleven (11) Federal holidays listed below or holidays declared by executive order:

New Year’s Day, Memorial Day, Veterans Day, Martin Luther King Day, Independence Day, Thanksgiving Day, President’s Day, Labor Day, Christmas Day, Columbus Day, and Juneteenth

3.3 During each service the contractor shall mow the grass and weeds where possible to a uniform height of approximately 3 inches as described in this contract.

3.4 During each service the contractor shall trim all grass areas that cannot be mowed (e.g., uneven areas, along fencelines, next to buildings, next to large equipment) to a uniform height of approximately 3 inches as described in this contract.

3.5 Trim back all limbs/brush from paved roadways by at least 8 foot, graveled roadways by at least 2 foot, and trails by at least 2 foot as described in this contract.

3.6 Keep all signs clear and visible by preventing encroachment of brush and limbs as described in this contract.

3.7 Edging at all plant beds, curbs, sidewalks, along fence lines, adjacent to buildings, and all other non-mowable areas shall be completed with each service as described in this contract.

4.0 Yard Waste Disposal and Cleanup:

4.1 Sidewalks and roadways shall be swept or blown free of any resulting dirt or debris.

4.2 The Contractor shall rake/blow and dispose of fallen tree leaves on the grass, paths, sidewalks, roadways, and other paved or gravel areas as needed during scheduled monthly service visits to ensure the campus remains free of visible debris unless other arrangements are made with the Facilities Manager

4.3 All cuttings/leaves generated on site can be composted in locations designated by the Facilities Supervisor, unless the cutting generated are considered noxious weeds listed by local, state and federal agency. All noxious weeds/trimmings shall be removed off-site at the end of the workday and disposed of in accordance with all regulations.

5.0 Landscaping Crew Supervisor:

5.1 Contractor shall designate one person as the onsite supervisor to oversee personnel performing contract services, and ensure the performance work as specified. The supervisor is only on the site while services are being performed.

5.2 The supervisor must be able to read, write, speak, and understand the English language and shall be able to speak the language of the employees being hired.

5.3 Supervisor or alternate shall be available by telephone and in person within the next business day to meet on the installation with the MRS Facilities Supervisor to discuss any problem areas.

5.4 The supervisor shall have a minimum of two (2) years’ experience in supervising landscaping crew and landscaping service areas, and have a basic level of horticultural knowledge with the ability to identify, handle and properly dispose of noxious weeds, so as to provide appropriate direction/guidance to work crew.

5.5 Telephone and email address of designated supervisory personnel must be available within fourteen days prior to the contract start date and prior to replacement of personnel.

6.0 Contractor Employees:

6.1 The Contractor shall furnish sufficient personnel, tools, equipment and materials to perform all work specified within the contract.

6.2 The Contractor shall supply a fully qualified work force, within fourteen (14) days of contract start date, to service all areas as specified in the PWS.

6.3 All Contractor employees shall be citizens of the United States of America. Non-U.S. citizens must comply with all requirements of the security clauses under this contract.

6.4 Contractor employees shall be able to read, write, speak and understand the English language in order to communicate with the POC and Facilities Supervisor.

6.5 Contractor personnel shall present a neat appearance and be easily recognized as a Contractor. This shall be accomplished by wearing distinctive clothing bearing the name of the company in large letters on the upper back or chest area.

7.0 Professional Certification:

7.1 The Contractor shall have one or more of the following professional certifications and shall submit proof of current certification(s):

7.2 Certified Professional Horticulturalist (CPH); National Association of Landscape Professionals (NALP) or Washington Association of Landscape; Professionals (WALP); Coalition of Organic Landscape Professionals (COOL).

8.0 Deliverables/Submittals (see Deliverable/Submittal table below):

8.1 Within fourteen (14) calendar days after award, the Contractor shall meet with the POC and Facilities Supervisor to review the tasks stipulated in this Statement of work (SOW), participate in a site walk-through of Manchester Research Station grounds, and to submit the following documents in electronic form:

8.2 Certificates of insurance coverage.

8.3 Proof of professional certification(s).

8.4 Landscaping crew supervisor’s name and contact information.

8.5 Monthly work schedule, service day(s) and time(s).

8.6 Number of staff serving on the work crew.

9.0 Work Schedule: The Monthly Work Schedule, service date and times will be provided to the Facilities Supervisor at least one week before date of visit.

10.0 Work Reviews: At the request of the Facilities Supervisor, POC or the Contracting Officer, the Contractor shall meet periodically with the Government representatives to discuss performance of the contract and to suggest various improvement measures.

11.0 Equipment and safety:

11.1 The Contractor shall ensure that it is in compliance with all local, state and federal safety regulations, and shall be responsible for supplying all safety equipment (i.e. eye protection, hearing protection, gloves, etc.) to their personnel.

11.2 The Contractor shall ensure that it is in compliance with all Kitsap County, State of Washington, and Federal safety regulations.

11.3 The Contractor is responsible for supplying all safety equipment (e.g. eye protection, hearing protection, gloves, etc.) to their personnel.

12.0 Government Furnished Services and Utilities Usage:

12.1 Lavatory/Restrooms: Lavatory/restrooms facilities located in building 20 are available for the Contractor's use during scheduled work.

12.2 Utilities: Spigot access to freshwater and 110 volt power through receptacle can be provided on a limited basis while contract work is being performed, but the contractor must request use from Facilities Supervisor.

13.0 Chemicals for Weed Control and Fertilizer:

13.1 The application of chemical fertilizers is not permitted at NWFSC Manchester Research Station.

13.2 The application of chemicals to be used for weed control is not permitted at NWFSC Manchester Research Station.

14.0 Performance Verification:

14.1 Inspection of work shall be performed on an on-going at the discretion of the POC or Facilities Manager. Any issues or concerns will be relayed by the POC or Facility Manager to the Contractor.

14.2 The POC may at any time request correction or improvement of maintenance practices if they are found to fall below the standards of the contract specifications.

15.0 Plant Damage:

15.1 The vendor shall notify the Facilities Manager promptly if any plants have died or have been damaged as a result of his own actions or lack of actions.

16.0 Damage Prevention:

16.1 The Contractor shall NOT drive vehicles on campus grassy areas unless approved by the Facilities Supervisor. Contractor to be aware of that grassy areas may contain utilities that supply critical life-support to research operations.

16.2 The contractor shall take all measures necessary to prevent damage to existing infrastructure or infrastructure added during the performance of this contract. If the contractor's fails to use reasonable care and causes damage to any part of MRS property, the contractor shall replace or repair the damage at no expense to the Government.

16.3 The Contractor shall be held responsible for any damages to vehicles caused by their employees or subcontractors, regardless of whether or not the vehicles impinged upon the Contractor’s work area.

16.4 Contractor shall protect HVAC, chiller, air intakes, and radiators systems/equipment from damage due to debris such as grass trimmings, leaves, rocks from impacting and clogging the units during mowing, trimming, cutting and blowing or sweeping operations. All debris generated during scheduled work in these locations will be removed immediately. See attachment No. 2 for the exact location of each system requiring protection.

17.0 Invoices

17.1 Invoices shall be sent monthly by email to the designated Facilities Supervisor and POC.

18.0 Vendors contact

18.1 Vendors can contact James Hackett at james.hackett@noaa.gov to schedule a site visit walkthrough.

END STATEMENT OF WORK

ATTACHMENT NO. 2

Damage Protection Protect HVAC, chiller, air intakes, and radiators systems/equipment locations.

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