0 - FDVA-ITB-22-009B Nininger Kitchen Serving Line Replacement.pdf

Florida Department of Veterans’ Affairs Solicitation No.: FDVA-ITB-22-009B Solicitation Title: Nininger Kitchen Serving Line Replacement

Reviewed 3/2022

STATE OF FLORIDA

DEPARTMENT OF VETERANS’ AFFAIRS

INVITATION TO BID (ITB)

FDVA-ITB-22-009B

NININGER KITCHEN SERVICE LINE REPLACEMENT

SUBMIT ALL INQUIRIES IN WRITING (VIA E-MAIL) TO:

VINCENT HYLAND

PURCHASING SPECIALIST

FLORIDA DEPARTMENT OF VETERANS’ AFFAIRS

MARY GRIZZLE STATE OFFICE BUILDING

11351 ULMERTON ROAD, SUITE 311-K

LARGO, FLORIDA 33778-1630

EMAIL: PURCHASINGLARGO@FDVA.STATE.FL.US

mailto:PurchasingLargo@FDVA.STATE.FL.US http://floridavets.org/ http://floridavets.org/resources/

Reviewed 10/2021

TABLE OF CONTENTS

TITLE PAGE

TITLE PAGE

TABLE OF CONTENTS

SECTION “I” INTRODUCTION ............................................................................................................... 3-5

SECTION “II” RESPONDENT INSTRUCTIONS ..................................................................................... 6-9

SECTION “III” STATEMENT OF WORK ............................................................................................ 10-17

EXHIBIT “A” CURRENT KITCHEN LAY-OUT……………………………………………………...…….18-27

SECTION “IV” GENERAL AGREEMENT (“DRAFT”) ....................................................................... 28-36

FORM “1” RESPONDENT’S ACKNOWLEDGMENT

FORM “2” BID FORM

FORM “3” RESPONDENT’S REFERENCES ..................................................................................... 39-41

FORM “4” ADDENDUM ACKNOWLEDGMENT

FORM “5” PERFORMANCE AND PAYMENT BOND (“DRAFT”)..................................................... 43-44

FORM “6” ATTESTATION OF NO CONLFICT

FORM “7” DRUG-FREE WORKPLACE CERTIFICATION

FORM “8” NON-COLLUSION AFFIDAVIT

SECTION “I”

INTRODUCTION

CONTENTS:

1. Issuing Office.

2. Purpose and Scope.

3. Mandatory Pre-Bid Meeting and On-Site Visit.

4. Timeline.

5. Public Meeting Agendas.

6. Terms and Conditions.

7. Protest.

1. Issuing Office.

a) The sole points of contact with the Florida Department of Veterans’ Affairs (FDVA), for purposes of this solicitation, are the Purchasing Analyst or Purchasing Officer as identified below:

Primary Contact

Alternate Contact

Vincent Hyland Purchasing Specialist Mary Grizzle State Office Building Florida Department of Veterans’ Affairs 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630 Telephone: (727) 518-3202, Ext. 5555 E-mail: PurchasingLargo@FDVA.STATE.FL.US

Scott Gerke, CPPB, CPPO, FCCM, FCCN Purchasing Officer Mary Grizzle State Office Building Florida Department of Veterans’ Affairs 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630 Telephone: (727) 518-3202, Ext. 5557 E-mail:

PurchasingLargo@FDVA.STATE.FL.US

b) Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response. FDVA shall not be bound by any information from whatever source that is not expressly contained within this solicitation and any issued addendum.

2. Purpose and Scope. FDVA invites interested Contractors to submit bids in accordance with this solicitation. The purpose of this solicitation is to establish an Agreement for Contractor provision of all vehicles, trailers, storage containers, dumpsters, labor, services, equipment, tools, materials, parts, and supplies required for the serving line replacement for Alexander Nininger State Veterans Home, 8401 West Cypress Drive, Pembroke Pines, FL 33025. For further details, see Section III “Statement of Work”.

FDVA anticipates that the Agreement shall commence on Monday May 05, 2022 with no renewals. FDVA requires specified services to be completed to the full satisfaction and acceptance of FDVA and any applicable authorities having jurisdiction, within one hundred twenty (120) calendar days from the date of Agreement’s full execution.

3. Mandatory Pre-Bid Meeting and On-Site Visit. A mandatory pre-bid meeting and on-site visit will be held at the location, date, and time specified below. Contractor failure to attend this mandatory pre-bid meeting and on-site visit shall disqualify Contractor from submitting a bid and any consideration. This opportunity allows Contractors to tour the site, ask questions, and seek clarifications about this solicitation.

The sketches and photos in Exhibit “A” (pgs 18-27) as part of this ITB are the only additional reference material available for this project. FDVA may answer questions at the mandatory pre-bid meeting and on-site visit or defer them to a later date as identified in the Timeline below.

This will be the only on-site visit conducted and allowed for this solicitation. Contractors are encouraged to invite knowledgeable representatives from all anticipated sub-contractors to attend the mandatory pre-bid meeting and on-site visit. Each Contractor bidding must satisfy themselves as to the exact nature and existing conditions of the site and the requirements of this solicitation. Failure to do so will not relieve the successful Contractor of its obligation to carry out the provisions of the executed Agreement.

Location: Sandy Nininger VSNH 8401 West Cypress Drive Pembroke Pines, FL 33025

Date and Start Time: Friday April 06, 2022 11:00 A.M. (local time)

Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in public meetings related to this solicitation is asked to advise FDVA at least five (5) business days before the meeting by contacting the FDVA Primary Contact at the email address provided above. If you are hearing or speech impaired, please contact Florida Relay Services at 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice).

COVID-19 Pre-Bid Meeting and On-Site Visit Notice: Level of PPE needed will depend on the situation at the facility at the time of meeting. Upon arrival, contractors shall remain outside the facility until FDVA Purchasing Specialist or FDVA Contract Manager direct contractors to the pre-bid meeting location.

3. Timeline. It is the Contractors responsibility to monitor the State of Florida Vendor Information Portal (VIP) for any updates or changes regarding this solicitation. The below dates and times are subject to change without notice:

THE REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY

EVENT

EVENT DATE

Issue Invitation to Bid (ITB).

03/28/2022

Mandatory Pre-Bid Meeting and On-Site Visit (Begin at 11:00 AM Local Time).

04/06/2022

Respondents Written Questions Due (By 3:00 PM Local Time).

04/12/2022

“Anticipated” Posting of FDVA Response to Respondent Questions.

04/15/2022

Bid Due Date/Time and Opening (By 3:00 PM Local Time).

04/22/2022

“Anticipated” Posting of FDVA Notice of Intent to Award.

04/28/2022

“Anticipated” Execution of Agreement / Contract Commencement

05/05/2022

5. Public Meeting Agendas.

a) Mandatory Pre-Bid Meeting and Onsite Visit (Reference above “Timeline”):

1) Opening Remarks and Introductions.

2) Overview of Solicitation.

3) Question and Answer.

4) On-Site Visit.

5) Question and Answer.

6) Public Comment Opportunity.

7) Closing Remarks and Adjournment.

b) Bid Opening Meeting (Reference above “Timeline”:

1) Opening Remarks and Introductions.

2) Bid Opening and Tabulation (Announcement of Company Name and Total Bid Price).

3) Public Comment Opportunity.

4) Closing Remarks and Adjournment.

6. Terms and Conditions.

a) The State of Florida’s General Contract Conditions are outlined in Form PUR 1000, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and conditions set forth in this ITB document take precedence over Form PUR 1000 where applicable.

https://www.dms.myflorida.com/content/download/2933/11777/PUR_1000.pdf

b) The State of Florida’s General Instructions to Respondents are outlined in Form PUR 1001, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and conditions set forth in this ITB document take precedence over Form PUR 1001 where applicable.

https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001.pdf

If you are unable to access Forms PUR 1000 or PUR 1001, you may contact the FDVA Primary Contact at the email address provided above to obtain a copy of these documents. If you are hearing or speech impaired, please contact Florida Relay Services at 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice).

7. Protest. Any protest concerning this solicitation shall be made in accordance with Section 120.57(3) and 287.042(2), Florida Statutes and Chapter 28-110 of the Florida Administrative Code. Questions to FDVA Primary or Alternate Contact shall not constitute formal notice of a protest. It is FDVA’s intent to ensure that specifications are written to obtain the best value for the State of Florida, ensure competitiveness, fairness, necessity and reasonableness in the solicitation process, and meet FDVA requirements.

a) Section 120.57(3)(b), Florida Statutes and Rule 28-110.003, Florida Administrative Code:

Requires that a notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation.

b) Section 120.57(3)(a), Florida Statutes: Requires the following statement to be included in the solicitation: "Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.”

c) Rule 28-110.005, Florida Administrative Code: Requires the following statement to be included in the notice of decision or intended decision: "Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes”.

Any protest concerning FDVA decision must be timely received by FDVA Agency Clerk at: Florida Department of Veterans’ Affairs, Office of the General Counsel - Agency Clerk, The Capitol, Suite 2105, 400 South Monroe Street, Tallahassee, FL 32399-0001.

https://www.dms.myflorida.com/content/download/2933/11777/PUR_1000.pdf https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001.pdf

SECTION “II”

RESPONDENT INSTRUCTIONS

CONTENTS:

1. Cost Incurred.

2. Respondent Registration.

3. Florida Secretary of State Registration.

4. Form W-9 Requirement.

5. State of Florida Vendor Information Portal (VIP).

6. Florida Veteran Business Enterprise Opportunity Act.

7. Certified Minority Business Enterprises (CMBE).

8. Respondent Questions and FDVA Addendum.

9. Qualifications.

10. Bid Guidelines.

11. Sealed Bid.

12. Submission of Bid.

13. Withdrawal of Bid.

14. Modification of Bid.

15. Bid Opening.

16. Rights of FDVA.

1. Cost Incurred. All expenses involved with Respondent preparation and submission of its bid to FDVA, or any work performed in connection therewith, shall be born solely by the Respondent. No payment will be made for any bids received, or for any other effort required of, or made by Respondent or the successful Contractor.

2. Respondent Registration. Respondent must be fully registered with the State of Florida’s “My Florida Market Place” procurement system by the bid opening due date and time as provided in the Timeline.

Respondent must register on-line at website https://vendor.myfloridamarketplace.com. Respondent failure to do so may result in the Respondent being considered non-responsive and prevent the awarded Contractor from transacting any business with FDVA. For assistance, Respondent shall contact the State of Florida Vendor Help Desk at 866-352-3776.

3. Florida Secretary of State Registration. Respondent, whether a domestic or foreign entity, must register with the Florida Secretary of State (Florida Department of State, Division of Corporations), as well as secure and include its certificate of authority with its sealed submitted bid, by the bid opening due date and time as provided in the Timeline. Respondent failure to do so may result in the Respondent being considered non-responsive. Further, awarded Contractor must maintain its registration and certificate of authority with the Florida Secretary of State (Department of State, Division of Corporations) for the life of the Agreement. Failure to do so will prevent the awarded Contractor from transacting any business with FDVA. For assistance, Respondent shall access the Florida Department of State, Division of Corporations website http://search.sunbiz.org.

4. Form W-9 Requirement. Respondent must register and submit its electronic Form W-9 to the State of Florida Department of Financial Services (DFS). Respondent failure to do so, by the bid opening due date and time as provided in the Timeline, may result in the Respondent being considered non-responsive and prevent the awarded Contractor from transacting any business with FDVA. The Internal Revenue Service (IRS) receives and validates all Respondent Form W-9 information. To view compliance instructions and submit Form W-9, Respondent must access website https://flvendor.myfloridacfo.com/.

For assistance, Respondent shall contact the State of Florida Vendor Form W-9 Help Desk at 850-413- 5519.

5. State of Florida Vendor Information Portal (VIP). Respondent must register on-line via https://vendor.myfloridamarketplace.com. for electronic notification of solicitations from the State of Florida’s Vendor Information Portal (VIP). Respondent failure to do so may result in the Respondent being considered non-responsive. The State of Florida and FDVA are not under any obligation and do not guarantee that vendors will receive electronic notifications concerning the posting of notices, addendum, https://vendor.myfloridamarketplace.com/ http://search.sunbiz.org/ https://vendor.myfloridamarketplace.com/ intent to award; as well as withdrawal, cancellation, or close of solicitations. Vendors are solely responsible for monitoring the State of Florida’s Vendor Information Portal (VIP) for new or changing information concerning solicitations. For assistance, Respondent shall contact the State of Florida Vendor Help Desk at 866-352-3776 or via email address vendorhelp@myflorida.com.

6. Florida Veteran Business Enterprise Opportunity Act. In accordance with the Florida Veteran Business Enterprise Opportunity Act, Section 295.187, Florida Statutes, a state agency, when considering two or more bids for the procurement of commodities or contractual services, at least one of which is from a certified veteran business enterprise, which are equal with respect to all relevant considerations, including price, quality, and service, shall award such procurement or contract to the certified veteran business enterprise. Notwithstanding Section 287.057(11), Florida Statutes, if a veteran business enterprise entitled to the vendor preference under this section and one or more businesses entitled to this preference or another vendor preference provided by law submit bids for procurement of commodities or contractual services which are equal with respect to all relevant considerations, including price, quality, and service, the state agency shall award the procurement or contract to the business having the smallest net worth. Information on certification procedures for vendor preference programs is available from the Office of Supplier Diversity (OSD) website http://osd.dms.state.fl.us, by phone at 850-487-0915, or via email at OSDHelp@dms.myflorida.com.

7. Certified Minority Business Enterprises (CMBE). Respondents are encouraged to seek the participation of certified minority business enterprises (CMBE). Information on CMBE procedures and programs is available online from the Office of Supplier Diversity (OSD) website http://osd.dms.state.fl.us, by phone at 850-487-0915 or via email at OSDHelp@dms.myflorida.com.

8. Respondent Questions and FDVA Addendum. No negotiations, decisions, or actions will be initiated or executed by a Respondent as a result of oral discussions with any FDVA or State of Florida employee. Only Respondent written questions, which are signed by persons authorized to contractually bind the Respondent, will be recognized by FDVA as duly authorized expression on behalf of the Respondent. Respondent written questions must be submitted via email (in e-mail body or attached MS Word document), by the deadline as provided in the solicitation’s Timeline, to the Primary Contact Person in Section I of this solicitation. FDVA reserves the right to issue addendum(s) to solicitations, only those communications will be considered as a duly authorized expression on behalf of FDVA. Addendum(s) will contain FDVA clarifications or responses to Respondent questions, as well as details that identify formal changes to the solicitation. In accordance with the solicitation’s Timeline, FDVA addendum shall be published on the State of Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com. If no written inquiries are submitted by a Respondent, all conditions and requirements specified within the solicitation shall be deemed accepted and understood by the Respondent. Each Respondent is solely responsible for monitoring the State of Florida Vendor Information Portal (VIP) for new or changing information concerning all solicitations.

9. Qualifications. Award of the Agreement, in all respects of this solicitation and any issued addendum, shall be made to the Respondent whose bid is determined to be the lowest responsive, responsible bid, a determination that shall be made solely at the discretion of FDVA. The Respondent affirms and declares that Respondent has:

a) The capacity to do business within the State of Florida.

b) The necessary abilities, staff, experience, facilities, equipment, materials, and financial resources, at the present time, to complete the requirements of the Agreement in a satisfactory manner and within the required time.

c) All federal, state and local registrations, licenses, certifications, and permits legally required to perform and complete the services as called for herein; including but not limited to any other related agreements.

mailto:vendorhelp@myflorida.com http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.057.html http://osd.dms.state.fl.us/ mailto:OSDHelp@dms.myflorida.com http://osd.dms.state.fl.us/ mailto:OSDHelp@dms.myflorida.com https://vendor.myfloridamarketplace.com/

d) The intention, commitment, and means to comply with all federal, state and local codes, laws, ordinances, rules, regulations, guidelines, and requirements that could affect the provision of required services in any manner.

e) No arrearage to the State of Florida upon debt or Agreement, nor default as surety or otherwise, upon any obligation to the State of Florida.

f) Present good standing with the State of Florida and is not on the state’s lists of ineligible contractors.

g) No member, officer, or employee of FDVA who during his or her tenure or for two (2) years thereafter shall have any interest, direct or indirect, in the Agreement or the proceeds thereof.

h) Respondent is of lawful age and that no other person, contractor, or corporation has any interest in the bids or Agreement proposed to be entered into.

i) Respondent has thoroughly examined all available drawings and specifications, schedules, instructions, the solicitation, and addendum; as well as made all investigations necessary to thoroughly inform themselves regarding facilities for delivery of services as required by the solicitation. No plea of ignorance by the Respondent of conditions that exist, or that may hereafter exist as a result of failure or omission on the part of the Respondent to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the solicitation, will be accepted as a basis for varying the requirements of FDVA or compensation to the successful Contractor.

10. Bid Guidelines. Respondent’s bid must follow the format, structure, and sequence as required by this solicitation.

a) Respondents are advised that all FDVA solicitations and agreements are subject to all legal requirements as provided under Florida law.

b) Respondents are advised that exceptions to any terms or conditions contained in this solicitation must be identified in its written questions and submitted via email (by the deadline as provided in the Timeline; to the Primary Contact Person specified in Section 1 of this solicitation). Failure to do so may lead FDVA to declare any such term or condition as non-negotiable. Respondent’s desire to take exception to a non-negotiable term will not disqualify it from consideration for award.

c) If no request for clarification is submitted by Respondent, all conditions and requirements specified within the Agreement shall be deemed accepted and understood by Respondent.

d) FDVA objects to and shall not consider any additional terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Respondent’s bid. In submitting its bid, a Respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

e) Prices shall be Respondent net, delivered prices, F.O.B. Destination. All pricing must be in United States dollars (i.e. $1.00, USD). FDVA does not pay local, state, or federal taxes; including recovery fees, sales tax, or excise tax. FDVA tax-exempt certificate will be available upon request.

11. Sealed Bid. Respondent’s bid including all forms required by this solicitation, as provided by FDVA (in their original format), one (1) original copy must be fully executed and submitted in a sealed envelope.

The sealed envelope shall be clearly labeled as provided on the title page of this solicitation, including Respondent name and address, solicitation number and title, and the bid opening due date and time as provided in the Timeline. Further, it is the Respondent’s responsibility to clearly identify on the outer packaging of each sealed bid any vendor preference certifications that are applicable to its bid.

Respondent failure to provide sealed bid in the manner specified above may result in the bid being considered non-responsive.

12. Submission of Bid. By submitting a bid, each Respondent certifies that it satisfies all criteria specified in the solicitation and any issued addendum. Respondent may not submit more than one bid.

a) Respondent is solely responsible for ensuring that its bid is submitted in accordance with the solicitation and any issued addendum.

b) Respondent shall submit its bid by mail (i.e. USPS, FedEx, or UPS) or in person (i.e. “by hand”?

to the attention of the Primary Contact Person specified in Section I of this solicitation. FDVA shall reject any bid submitted electronically (i.e. via e-mail).

c) Respondent is solely responsible for ensuring that its bid is received, by the Primary Contact Person specified in Section I of this solicitation, prior to the bid opening due date and time as provided in the Timeline.

13. Withdrawal of Bid. Respondent bid may be withdrawn, provided that Respondent’s written request to withdraw is e-mailed to and received by the Primary Contact Person specified in Section I of this solicitation prior to the bid opening due date and time as provided in the Timeline. Bids may not be withdrawn within sixty (60) business days following the bid opening due date and time as provided in the Timeline.

14. Modification of Bid. Respondent may withdraw, modify, and re-submit its bid, provided the re-submitted bid is received, by the Primary Contact Person specified in Section I of this solicitation, prior to the bid opening due date and time as provided in the Timeline. Respondent re-submitted bid shall be rejected if received, by the Primary Contact Person specified in Section I of this solicitation, after the bid opening due date and time as provided in the Timeline.

15. Bid Opening. FDVA shall reject any bid received after the bid opening due date and time as provided in the Timeline. Bids, received in accordance with the solicitation and any issued addendum, will be opened immediately after the bid opening due date and time as provided in the Timeline. The bid opening shall be performed at the Florida Department of Veterans’ Affairs (FDVA), Mary Grizzle State Office Building, 11351 Ulmerton Road, Suite 311-K, Largo, FL 33778-1630. The public may attend the bid opening. FDVA may choose not to announce prices or release other materials pursuant to Section 119.071, Florida Statutes. Sealed bids, proposals, or replies received by FDVA pursuant to a competitive solicitation shall be exempt from public disclosure until FDVA provides notice of an intended decision, or until 30 days after the opening of bids, proposals, or final replies, whichever occurs earlier.

16. Rights of FDVA. In addition to all other rights of FDVA under Florida law, FDVA specifically reserves the following rights at its sole discretion:

a) FDVA reserves the right to select the bid it believes is in the best interest of the State of Florida and FDVA.

b) FDVA reserves the right to add, change, and delete any requirements of the solicitation.

c) FDVA reserves the right to reject a bid, with or without cause, as nonresponsive, not responsible, not qualified, or not capable.

d) FDVA reserves the right to withdraw, re-issue, or cancel the solicitation with or without cause.

e) FDVA reserves the right to remedy or waive technical errors, immaterial errors, informalities, and irregularities in the solicitation and Respondent bid.

f) FDVA reserves the right to reject a bid if pricing is inconclusive, incomplete, not submitted, or if pricing is not submitted in the format as originally provided in the solicitation.

g) FDVA reserves the right to request any necessary clarifications or supporting documentation.

h) FDVA reserves the right to reject any bid received after bid opening due date and time as provided in the Timeline.

i) FDVA reserves the right to reject any bid submitted electronically (i.e. via e-mail).

j) FDVA reserves the right to reject a bid if Respondent misstates or conceals any material fact in its bid.

k) FDVA reserves the right to reject a bid that fails to include any information required by the solicitation in the specified sequence.

l) FDVA reserves the right to accept and award the Agreement by item, by group, in the aggregate, or by location.

SECTION “III”

STATEMENT OF WORK

CONTENTS

1. General.

2. Project Launch Meeting.

3. Authorities Having Jurisdiction.

4. Permits, Licenses, and Fees.

5. Contractor Qualifications.

6. Project Management.

7. Safety and Security.

8. Hours of Operation.

9. Project Schedule.

10. Service Interruptions or Shut-Down.

11. Parking, Staging, and Storage.

12. Damage to State Property.

13. Alteration of State Property.

14. Disconnection, Removal, Reinstallation of State Items and Equipment.

15. Scope Of Work.

16. Inspection and Commissioning.

17. Warranty.

18. FDVA Final Acceptance.

1. General. Contractor shall provide all vehicles, trailers, storage containers, dumpsters, labor, services, equipment, tools, materials, parts, and supplies required for the serving line replacement at Alexander Nininger State Veterans Nursing Home, 8401 West Cypress Drive, Pembroke Pines,FL 33025. The Contractors submitting responses to this solicitation must thoroughly understand FDVA values and guiding principles, as well as, demonstrate the capability to deliver the requirements as specified in this solicitation.

Any services or requirements beyond the executed Agreement will require FDVA Contract Manager to initiate another procurement action.

2. Project Launch Meeting. Contractor shall schedule and conduct an on-site, post-award project launch (“pre-construction”) meeting with FDVA Contract Manager within fifteen (15) business days from the date of Agreement’s full execution. The purpose of the meeting is to establish lines of communications, verify contact persons, initiate project scheduling, and discuss other relative project topics. Prior to commencement of work, Contractor shall provide FDVA Contract Manager with a written copy of all key contact information, to include but not limited to Contractor contact names, telephone numbers (office, cell, and emergency), and email addresses where Contractor Project Manager or designee can be reached during the hours of operation (Monday through Friday, between the hours of 8:00 am and 5:00 pm), as well as outside the hours of operation.

3. Authorities Having Jurisdiction. FDVA is licensed by the Agency for Health Care Administration (AHCA) and regularly inspected by AHCA, United States Department of Veterans’ Affairs (USDVA), Centers for Medicare and Medicaid Services (CMS), and State of Florida Fire Marshall. Contractor shall reference, adhere to, and comply with Environmental Protection Agency (EPA), County requirements, Florida Building Code, International Building Code, Americans with Disabilities Act (ADA), Life Safety Code, National Electrical Code (NEC), Underwriters Laboratories (UL), National Fire Protection Association (NFPA), as well as all other applicable local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction.

4. Permits, Licenses, and Fees. Contractor shall be responsible for scheduling, applying, paying for, and securing all applicable permits, licenses, variances, inspections, approvals, exemptions, certifications, tagging, and permissions required by local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction; including but not limited to necessary notification and coordination with applicable authorities having jurisdiction.

Contractor must submit all applicable documentation specified above, as well as that of agents and their employees, subcontractors and their employees, and all other persons performing any work under the Agreement, to FDVA Contract Manager for verification within three (3) business days from date of fully executed Agreement. Failure of Contractor to provide documentation will prevent commencement of all work until Contractor provides satisfactory evidence to FDVA Contract Manager for verification or may result in termination of Agreement.

5. Contractor Qualifications. Licensed Contractor shall have the necessary experience, facilities, equipment, materials, ability, and financial resources to perform the required services. Licensed Contractor must have no less than five (5) years documented experience in the engaged field(s). As applicable, all Contractor personnel, agents, representatives, subcontractors and their employees, and all other persons performing services or inspections in performance of the Agreement shall be licensed, certified, and manufacturer’s factory authorized to remove, install, maintain, and repair engaged materials, parts, and supplies; utilize, maintain, and repair the engaged equipment and tools; inspect the engaged materials, parts, supplies, equipment, and tools; and properly dispose of all project related waste. Contractor must submit all applicable licenses, certifications, and authorizations to FDVA Contract Manager for verification within fifteen (15) business days from date of fully executed Agreement. Failure of Contractor to provide documentation will prevent commencement of all work until Contractor provides satisfactory evidence to FDVA Contract Manager for verification or may result in termination of Agreement.

6. Project Management. Contractor shall provide sufficient personnel to perform the requirements of the executed Agreement and assume responsibility for managing the Contractor’s project team for the life of the Agreement. Contractor shall be responsible for the successful completion of the Agreement, including the work of Contractor staff, as well as agents and their employees, subcontractors and their employees, and all other persons performing any work under the Agreement.

a) Contractor Project Manager: Prior to commencement of work, Contractor shall appoint a project manager who will be FDVA’s primary point of contact. Contractor’s Project Manager will oversee schedules, coordinate activities, report on progress, notify FDVA of any changes or adverse events, and as required meet with FDVA Contract Manager (on-site at SVNH). Contractor will be responsible for developing and maintaining a detailed project schedule and for reporting progress against the schedule on a daily basis to FDVA Contract Manager. Contractor’s Project Manager does not have the authority to make any changes to the Agreement. In the absence of Contractor’s Project Manager, Contractor will appoint a designee to act on behalf of Contractor’s Project Manager.

b) FDVA Contract Manager: Prior to commencement of work, FDVA will appoint a Contract Manager who will be the Contractor’s primary contact. FDVA Contract Manager, in consultation with SVNH Administrator, will be solely responsible for contract management, monitoring performance, certifying that requirements are met, and that invoicing is in accordance with the Agreement. FDVA Contract Manager will represent FDVA requirements, review and approve Contractor deliverables, provide operating insight, resolve on-site issues, and make decisions regarding alternate configuration choices. FDVA Contract Manager does not have the authority to make any changes to the Agreement.

In the absence of FDVA Contract Manager, FDVA will appoint a designee to act on behalf of FDVA Contract Manager.

c) FDVA SVNH Administrator: SVNH Administrator is accountable for their respective SVNH’s operation, including but not limited to oversight of all FDVA residents, staff, property, activities, programs, and events; as well as fiscal, administrative, clinical, risk management, quality assurance, and regulatory functions. SVNH Administrator does not have the authority to make any changes to the Agreement. In the absence of SVNH Administrator, FDVA will appoint an on-site designee to act on behalf of the SVNH Administrator.

d) FDVA Contracting Administrator: FDVA Contracting Administrator, located at FDVA Headquarters in Largo, FL will be responsible for administering the terms and conditions of the Agreement, issuing all modifications (amendment or change order), and exercising any extension or termination. In the absence of FDVA Contracting Administrator, FDVA Purchasing Officer will act on behalf of FDVA Contracting Administrator.

7. Safety and Security.

a) Check In: Prior to commencement of daily work, Contractor will sign in at SVNH loading dock entrance and then check in with FDVA Contract Manager to acknowledge Contractors commencement of work, as well as to ensure that FDVA activities in the work area are curtailed and that FDVA resident, staff, and visitor property is removed from the work area.

b) Health Insurance Portability and Accountability Act (HIPAA): Contractor must comply with all requirements of the Health Insurance Portability and Accountability Act (HIPAA). Any violation of requirements shall result in termination of the Agreement and all remedies available by law shall become available to FDVA.

c) Jobsite Security: Contractor is responsible for continuously maintaining a safe and secure job site.

Contractor shall ensure that adequate safeguards are implemented for the project. Contractor shall wear easily identifiable ID badges or uniforms. Contractor is restricted to the immediate work area;

Contractor must obtain SVNH Administrator and FDVA Contract Manager approval prior to accessing any other FDVA area.

d) Safety Inspection: Contractor is responsible for continuously maintaining a safe job site;

Contractor shall ensure that adequate safeguards are implemented for the project. A daily safety inspection will be performed by both Contractor and FDVA Contract Manager or designee to ensure all safety precautions have been taken to protect the health and welfare of all FDVA and Contractor staff, as well as SVNH residents and any visitors.

e) Jobsite Safety: Contractor shall ensure that FDVA staff, residents, and any visitors remain at a safe distance and are not in the work area. All labor, services, equipment, tools, materials, parts, and supplies, as well as preparation and application methods will conform to “best practice” methodologies of the engaged field. Vehicles, trailers, storage containers, dumpsters, equipment, tools, materials, parts, and supplies must not be left unattended for any reason, at any time. Contractor shall be compliant with OSHA and all other applicable local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction.

f) Material Safety Data: Contractor shall provide a copy of the Safety Data Sheets (SDS) for all materials and supplies used on-site to FDVA Contract Manager. The SDS shall remain on file with FDVA Contract Manager as it provides valuable safety and adverse reaction information. Note: All materials and supplies must be no or low volatile organic compound (VOC) and shall be approved for use in skilled nursing/long-term healthcare and foodservice environments.

g) Personal Protection and Safety Equipment: As applicable, proper personal protection and safety equipment shall be worn by Contractor personnel, agents, representatives, subcontractors and their employees, and all other persons performing work under the Agreement.

h) Respiratory Protection Program (RPP): Prior to Contractor performing any work which may introduce dust, fumes, materials, or other substance into the conditioned spaces of the SVNH, Contractor shall notify FDVA Contract Manager of such conditions and implement preventative vapor barrier measures (i.e. visqueen polyethylene plastic sheeting, temporary walls, etc.) and masking.

Contractor shall have a RPP in compliance with all applicable local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, and requirements. Prior to commencement of work, Contractor will provide a copy of Contractor’s RPP to FDVA Contract Manager.

i) Work Area Protective Measures: Contractor shall provide all necessary protective measures needed to prevent damage to any property, including but not limited to all nearby surfaces, landscaping, vehicles, and persons. This may require masking, erection of windscreens, barriers, roping-off, posting signs/devices (to include but not limited to notice of warning and caution), or other protective measures in any area where work is being performed. Protection of all work areas and any adjacencies is the sole responsibility of the Contractor.

j) Cleanup: Contractor must ensure that the project jobsite is kept clean and safe on a daily basis.

Contractor shall be responsible for the immediate cleanup of any project related spills and excess materials, including but not limited to all equipment, tools, materials, parts, supplies, debris, pallets, and empty containers. Notwithstanding safety concerns, all protective measures must be immediately removed after each given work area has been completed. Contractor shall immediately notify FDVA Contract Manager of any excessive spills so that FDVA staff, residents, and visitors can be warned and kept away from the area. Should a spill require bio-exclusion techniques, the Contractor shall secure requisite services to perform such services. All adjacencies, walls, windows,

k) doors, gutters, and floors (entryway, sidewalk, walkway, patio, landing, and parking areas) shall be inspected and cleaned to original condition until Contractor secures FDVA Contract Manager’s full acceptance and approval.

l) Non-regulated and Regulated Waste Disposal Services: State Veterans Nursing Home (SVNH) dumpsters will not to be used for disposal of any project related waste. Contractor shall be solely responsible for the proper disposal and subsequent dumping of all waste resulting from the performance of the Agreement, in accordance with all applicable local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, and requirements, as well as any applicable authorities having jurisdiction. Unless written prior approval of FDVA Contract Manager states otherwise, all waste resulting from the requirements of the Agreement shall be removed via assigned hallway paths to SVNH’s loading and unloading dock. Any waste removal shall not involve the rest of the Home.

m) Check Out: Upon completion of daily work, prior to physically leaving SVNH, Contractor shall notify FDVA Contract Manager that Contractor staff has completed work and confirm that all safety and security measures have been performed.

8. Hours of Operation. Given the nature and dynamics of the SVNH, time is of the essence in the performance of the Agreement. All services shall be performed Monday through Friday, between the hours of 8:00 A.M. and 5:00 P.M.; any work to be scheduled and performed outside of these dates and times shall require prior written approval of FDVA Contract Manager.

9. Project Schedule. Within fifteen (15) business days, from the date of Agreement’s execution, Contractor must provide a project schedule to FDVA Contract Manager for approval. Project schedule shall be an effective framework tool for project management. At minimum, Contractor will update the project schedule on a weekly basis. Project schedule will consist of project planning, design approvals, weekly work details, milestones, as well as a dated timeline for mobilization and full project completion for the project. Contractor shall adhere to the project schedule. Unless prior written approval has been granted by FDVA Contract Manager, all work shall be scheduled with FDVA Contract Manager at least seventy-two (72) hours prior to performance.

10. Service Interruptions or Shut-Down. Any potential service interruptions or shut-down of existing services shall be as brief as possible and must be scheduled for times other than normal operating hours, whenever possible. Contractor must secure prior written approval of FDVA Contract Manager by no later than seventy-two (72) hours prior to interruptions in service or shutdown of existing services. Operations of existing systems shall be continuous during work periods. Mechanical systems serving building spaces shall remain active during work periods so as not to cause any disruption to other building spaces. Note:

FDVA reserves the right to suspend Contractor work due to any AHCA, USDVA, CMS, or other authority having jurisdiction inspection or survey, with no penalty assessed to Contractor. Further, FDVA shall consider suspension of Contractor work due to weather conditions, as well as materials, parts, and supplies application requirements with no penalty assessed to Contractor.

11. Parking, Staging, and Storage. On-site parking, staging, and storage of Contractor vehicles, trailers, storage containers, dumpsters, equipment, tools, materials, parts, and supplies is not permitted unless prior written approval is granted by FDVA Contract Manager. FDVA assumes no liability for damage to or loss of Contractor vehicles, trailers, storage containers, dumpsters, equipment, tools, materials, parts, and supplies (regardless whether pre-staged, staged, stored or otherwise). Contractor is fully responsible for all deliveries, unloading and storage, movement of Contractor staff and commodities, and return shipping necessary to perform the requirements of the Agreement. Public health and safety related to Contractor vehicles, trailers, storage containers, dumpsters, deliveries, unloading, storage, movement of Contractor staff and commodities, return shipping of any equipment, tools, materials, parts, and supplies, as well as all work performed under the Agreement shall be the sole responsibility of Contractor. Upon completion of the project, Contractor will remove all Contractor vehicles, trailers, storage containers, dumpsters, equipment, and tools, as well as remaining materials, parts, and supplies from SVNH property.

12. Damage to State Property. FDVA Contract Manager and Contractor shall conduct a daily inspection of the work area to verify if any potential for damage exists or if actual pre-existing/existing damage to State property has occurred. Contractor must immediately report any pre-existing or Contractor caused damage of State property to FDVA Contract Manager, along with written explanation of damage, recommended remedy, as well as photographic evidence of damage and proof of mutually accepted, eventual resolution. With prior written approval of FDVA Contract Manager, Contractor shall immediately repair, replace, or restore any State property damaged by Contractor, at a minimum, to the condition that existed immediately prior to the time of damage. All repairs, parts, or replacement of damaged property shall be like original quality, color, and design, in accordance with manufacturer’s specifications and warranty, as well as all applicable permits, licenses, variances, inspections, approvals, exemptions, certifications, tagging, and permissions required by local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction. Upon completion of project, FDVA Contract Manager and Contractor will conduct a final inspection of the work area. Any Contractor caused damage to any communications, fire service, utility-owned, and municipality-owned property or equipment, is the sole responsibility of the Contractor, including but not limited to remedy, cost and penalty thereof, in accordance with manufacturer’s specifications and warranty, as well as all applicable permits, licenses, variances, inspections, approvals, exemptions, certifications, tagging, and permissions required by local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction.

13. Alteration of State Property. No alteration to State property shall be made without a prior fully executed contract amendment or change order. Any alteration must be in accordance with manufacturer’s specifications and warranty, as well as all applicable local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction. Any Contractor alterations to any communications, fire service, utility-owned, and municipality-owned property or equipment, is the sole responsibility of the Contractor, including but not limited to remedy, cost and penalty thereof, in accordance with manufacturer’s specifications and warranty, as well as all applicable permits, licenses, variances, inspections, approvals, exemptions, certifications, tagging, and permissions required by local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction.

14. Disconnection, Removal, and Reinstallation of State Items and Equipment. With FDVA Contract Manager prior written approval, in accordance with manufacturer’s specifications and warranty, Contractor will provide for the disconnection, removal, and reinstallation of any and all mounted, fastened in place, plumbed, and electrical equipment, or any and all other items necessary to perform the requirements of the Agreement. If necessary, Contractor shall take pictures and measurements to ensure items and equipment are replaced to their original position(s).

15. Scope Of Work. The Contractor shall provide all labor, materials, services, skills, supervision and necessary tools and equipment for the removal of existing equipment and installing new equipment, per provided equipment list (pg 16). Brand name(s) and/or catalog number(s) are given for purposes of identification and to denote the standard of quality desired, and do not, in any way, restrict bidders to a specific make and manufacturer. All substitutions must be functionally equivalent to the item specified. Unless otherwise noted, the specifications for the brand specified are the general specifications with no added options or accessories.

It is intended that the project will include:

1) Contractor to provide and install a temporary wall barrier on the kitchen and dining room sides of the project to prevent excessive debris and allow for the continued kitchen operation

2) Removing existing equipment and relocate as instructed by FDVA Agreement/Contract Manager

3) Existing equipment shall be replaced with new equipment and installed as described below

4) Connecting of gas lines, as necessary

5) All necessary electrical work required

6) All necessary plumbing work as required

7) Contractor will clean and dispose of all work debris

8) Contractor will provide all tools, equipment, materials and labor

9) The installation of the two (2) SVNH provided Reach-In Refrigerators will be as per but not limited to below specifications.

LINE

ITEM

Reach-In Installation Specifications

QTY.

Contractor will install two SVNH provided reach-in refrigerators in contractor created wall cut out per specifications

a) The contractor will cut open wall (8’Ft 10”ins) width by (7”Ft) high to accommodate two SVNH provided reach-in refrigerators.

b) The contractor will remove all existing utilities in cut area and relocate.

c) Contractor will provide and install a temporary wall barrier on the kitchen and dining room sides of the project to prevent excessive debris and allow continued Kitchen…