Government files
GovTribe digitizes Government Files generated during the procurement process for most publicly available contract and grant opportunities. For Federal Supply Schedule IDV awards, GovTribe provides access to publicly available vendor-provided price lists, terms, and conditions.
Click Government Files, or open GovTribe, expand the sidebar if it is collapsed, expand Files, and click Government Files.
Government Files is available on Launch, Launch Plus, Growth, Growth Plus, and Scale.
Search government files
For reusable guidance on quotes, required terms, alternatives, exclusions, grouped terms, and choosing between modes, see Choose a search mode and write queries.
- To find files that mention a required work statement, search "performance work statement", then add Source, Federal Agency, or Posted Date filters.
- To review event or briefing attachments, search "industry day", then sort by Posted Date or add a source-record filter.
- To find files that should include a labor or construction phrase, search "project labor agreement", then add Format or State filters.
- To find notices or attachments with a known acquisition phrase, search "sources sought notice", then narrow by Federal Contract Opportunity or Federal Grant Opportunity.
- To find technical-support attachments without knowing the file title, search screening technology support using machine learning, then add Federal Agency or Source filters.
- To explore public-works software documents, search construction project management software for public works, then add State or Jurisdiction filters.
- To find inspection-related source files, search crane inspection and certification services, then add Format or Posted Date filters.
- To review facility-service documents, search janitorial services for a medical clinic, then use Source or Federal Agency filters if you need a narrower document set.
Filters and macros
For why some filters can include related records, hierarchy matches, or role-specific relationships, see Filter by related records and hierarchies.
| Type | Name | Example question |
|---|---|---|
| Macro | Favorited | Which government files has my team marked for later review? |
| Filter | Contacts | Which files mention or are associated with Leroy Walker? |
| Filter | Federal Agency | Which files are tied to Department of the Army records? |
| Filter | Federal Contract IDV Award | Which files are connected to IDV 36F79722D0029? |
| Filter | Federal Contract Opportunity | Which opportunity files mention on-site training performance work statements? |
| Filter | Federal Contract Vehicle Opportunity | Which files are connected to a federal contract vehicle opportunity? |
| Filter | Federal Grant Opportunity | Which grant opportunity files discuss tuberous sclerosis complex research? |
| Filter | Format | Which file format, such as PDF, document, spreadsheet, presentation, image, drawing, plain text, or other format, should be included? |
| Filter | Jurisdiction | Which files are connected to Los Angeles County? |
| Filter | Posted Date | Which government files were posted recently? |
| Filter | Size (kB) | Which files fall within a size range? |
| Filter | Source | Which source record family collected the file? |
| Filter | State | Which files are connected to Virginia? |
| Filter | State Local Contract Award | Which files are connected to a state and local contract award? |
| Filter | State Local Contract IDV | Which files are connected to a state and local IDV? |
| Filter | State Local Contract Opportunity | Which state and local opportunity files mention software licenses? |
| Filter | State Local Contract Vehicle | Which files are connected to a state and local contract vehicle? |
Sort options
When Government Files opens without a search query, filters, or explicit sort, GovTribe may use recent activity and popularity signals to decide which files appear first. Add search text, filters, or a specific sort when you want the order to match your review criteria.
| Name | Direction choices | Example question |
|---|---|---|
| Posted Date | Oldest First / Newest First | Which industry day files were posted most recently? |
| Favored | Least First / Most First | Which files have the fewest or most favorites? |
Actions
Page actions
- View Favorites applies the Favorited macro so you can review files your team has marked for later.
- Export Search Results exports the current file result set after you narrow it to the documents you want to review outside GovTribe.
- Share Search shares the current Government Files search with another GovTribe user.
- Open the file title opens the Government File detail page with source metadata, matched text, AI summary content when available, contacts when found, and related files.
- Similar finds files that resemble the selected document. Similar can be unavailable when GovTribe does not have enough similarity context for that file.
- Add Favorite or Remove Favorite marks whether the file should appear in your favorited file review.
Result-level actions
- Add Favorite or Remove Favorite marks the open government file for later review.
- Download opens or downloads the source file. Some government files use an external source link, while others download the file GovTribe has stored.
Review a government file
Government file examples
An RFP file is a source document GovTribe collected from a government record. See the RFP file example in GovTribe.
Summary, preview, and matched text
The detail page can show a summary, preview, and extracted or matched text when GovTribe has processed the file content. Some files are available as stored downloads, while others point back to an external source URL.
Review compliance markings before using a file
Government files are source documents collected from government records. If a file includes CUI, distribution, export-control, procurement-sensitive, or other compliance markings, follow the markings and your organization's handling rules before downloading, storing, forwarding, summarizing, or reusing the content.
Source record and metadata
Use the file name, format, posted date, size, source record, and parent-record links to decide whether the document belongs with the opportunity, award, vehicle, grant, or state and local record you are reviewing. If a source or parent link is missing, use the file title, posted date, search match, and download content together.
Related tabs
Contacts
Contacts lists people GovTribe found in or connected to the government file. The tab may be empty when the file does not include recognizable contact details.
Common questions
For general fixes for too many results, no results, unrelated results, broad Semantic Search matches, or filters that narrowed the search too much, see Troubleshoot search results.
What is the difference between Government Files and User Files?
Government file data type records are source documents GovTribe collects from government records, such as solicitation attachments, amendments, notices, award documents, application materials, and supporting PDFs. User files are files uploaded, generated, or saved inside your workspace.
Why should I filter by Source instead of searching a source type?
Source is the better control when you need files from a specific record family, such as Federal Contract Opportunities or State and Local Contract Awards. Search text is better when the words inside the file name, summary, matches, or extracted document text should drive discovery.
Why does a file have a source record link?
Government files usually belong to a parent opportunity, award, vehicle, grant, or state and local record. Open the linked parent record when you need the full procurement, award, funding, agency, or jurisdiction context around the document.
Why is Similar disabled on some files?
Similar depends on GovTribe having enough file-summary or similarity context for the selected document. If the action is disabled, open the parent record, use the file's source and metadata filters, or search for distinctive wording from the file name.
Why did Download open a new source page instead of a local file download?
Some government files point to an external source file URL, while others are stored by GovTribe. Use the opened file, browser download, or source page that appears after clicking Download.
Reference
Source filter values
| Source value | Example question |
|---|---|
| Federal Contract Opportunity | Which files came from federal contract opportunity notices and attachments? |
| Federal Contract IDV Award | Which files came from federal IDV or parent-award records? |
| Federal Contract Vehicle Opportunity | Which files came from federal vehicle opportunity records? |
| Federal Grant Opportunity | Which files came from federal grant opportunity records? |
| State and Local Contract Award | Which files came from state and local award records? |
| State and Local Contract IDV | Which files came from state and local IDV records? |
| State and Local Contract Opportunity | Which files came from state and local opportunity records? |
| State and Local Contract Vehicle | Which files came from state and local vehicle records? |
Related articles
- Choose a search mode and write queries: Choose Keyword Search or Semantic Search and write reusable search queries.
- User files: Find, upload, open, download, and manage files saved inside your workspace.
- Export search results: Review a narrowed Government Files result set outside GovTribe.
- Government file data type: Review the GovTribe data type behind Government File records.
- Government file export format: Review the export columns available for Government Files.