UNSPSC 25202904: Digital voice recording and playback system

It is a device that converts sound, such as speech and other sounds, into a digital file that can be moved from one electronic device to another, played back by a computer, tablet or smartphone and stored like any other digital file.

UNSPSC 25202904 Digital voice recording and playback system is a Commodity code, but the recent state and local activity tagged to it centers on AI-driven translation and language access services rather than standalone recording or playback hardware. The Alliance for Innovation (AFI), serving as lead contracting agency with Edge Public as the cooperative marketing partner, is soliciting proposals for a master agreement encompassing real-time AI voice interpretation for live events and meetings, written document and content translation, on-demand voice interpretation (OPI/VRI), AI translation platform software licenses, and emergency and public safety translation services to support participating public agencies nationwide. The scope requires support for a minimum of 20 languages including Spanish, Mandarin, Vietnamese, Arabic, Somali, and others, with platform integration into common government systems such as Zoom, Microsoft Teams, Granicus, and Legistar. Evaluation weighs company qualifications and AI technology capability at 40 percent combined, security and data privacy compliance at 15 percent, implementation and support at 10 percent, and pricing at 35 percent. Multiple awards are anticipated across different workstreams.

The RFP opened March 27, 2026, with a response deadline of May 11, 2026, at 5:00 p.m. CT via the Indigo Procurement Portal, and includes a mandatory pre-proposal conference on April 13, 2026. The procurement supports small business participation, including small disadvantaged, women-owned, veteran-owned, HUBZone, and 8(a) certified firms, with phased integration designed to accommodate smaller vendors. Vendors must maintain $1,000,000 commercial general liability, $2,000,000 technology errors and omissions, and $2,000,000 cyber liability per occurrence, hold SOC 2 Type II certification or equivalent, ensure U.S.-based data storage, and comply with Executive Order 13166, Title VI, the ADA, and Section 508 standards. The resulting master agreement carries a five-year initial term from July 1, 2026, through June 30, 2031, with an option for one additional two-year renewal. The projected annual contract value ranges from $10 to $25 million after ramp-up, with anticipated award on June 1, 2026, and an administrative fee of 2 percent of all contract sales owed to Edge Public.