NIGP 98576: Teleconference Systems Rental or Lease

NIGP 98576 Teleconference Systems Rental Or Lease, an Item code, covers lease and rental arrangements for audio-visual conferencing equipment and integrated room-control systems that state and local governments deploy for public meetings, live streaming, video presentation, and multi-camera production. Recent solicitations show this code encompasses full-system integration—design, furnish, installation, programming, and ongoing support—rather than equipment-only rental. Issuing bodies include utilities commissions, regional purchasing cooperatives serving school districts and state agencies, and state departments procuring network infrastructure and wireless services that bundle teleconference capabilities alongside broader communications systems. Work being solicited ranges from discrete conference-room upgrades to statewide contracts serving multiple agency users under indefinite-quantity, multiple-award frameworks.

Recent activity concentrates in Texas and Florida. Region 7 Purchasing Cooperative (Kilgore, Texas) posted a re-bid for Network Systems & Supplies (NET2628) due July 28, 2026, structured as a two-year catalog discount vehicle serving member agencies across Texas with estimated total expenditures of $12.011 million and 31 previous awards. The Texas Department of Information Resources solicited offers for cellular, wireless, pager, and satellite voice and data services under the Texas Agency Network (TEX-AN-WPS), due July 23, 2026, as an indefinite-quantity, multiple-award contract requiring VetHUB-certified subcontracting participation and WCAG accessibility conformance; responses must address at least one of multiple service categories and evaluation emphasizes past performance (45%), technical approach (40%), and account organization (15%). The New Smyrna Beach Utilities Commission in Volusia County, Florida issued ITB 12-26 due May 13, 2026, for design, furnish, and installation of a fully integrated audio-visual presentation and broadcast system for the DeBerry Conference Room, with commercial-grade equipment and complete system integration responsibility on the contractor.