NIGP 71550: Microfilm, Microfiche, etc. (Prepared)

NIGP 71550 Microfilm, Microfiche, Etc. (Prepared), an Item code, encompasses document and media scanning services that state and local governments procure to convert paper records and mixed media into digital formats compliant with state archival standards. Broward County's Records, Taxes and Treasury Division has posted two consecutive indefinite-quantity scanning solicitations (February 2026 and April 2026), both seeking vendors to provide pickup, document preparation, scanning at minimum 300 dots per inch resolution in PDF format with optical character recognition, indexing, conversion, and delivery via encrypted or physical media. The work includes facility security requirements (SOC 2 or SOC 3 certification, HIPAA compliance, twenty-four-hour monitored facilities with surveillance and access controls), sixty-business-day completion timelines, and substantial insurance coverage (Commercial General Liability of $1,000,000 per occurrence, Cyber Liability of $2,000,000 per claim, Professional Liability of $2,000,000 per claim, and Crime and Fidelity Insurance of $1,000,000 per claim). Vendors must obtain Level 1 FDLE background clearance, E-Verify compliance, and NAID certification demonstrating industry compliance with annual and random audits. Both solicitations retain the County's right to award to multiple vendors or procure from alternate sources if delivery timelines cannot be met at contract pricing.

Broward County is the identified issuing body in recent activity, with two open-end contracts posted in February and April 2026 (responses due March 3 and May 4 respectively), both covering the RTT Division and other County agencies on an as-needed basis with an initial three-year term and two optional one-year renewals. The February solicitation required current Broward County Local Business Tax Receipts for vendors with business addresses within the county. No specific award values, guaranteed minimums, or incumbent contractors are identified in either posting. Activity under this code appears concentrated in Florida; no other state or local opportunities are present in the source material.