NIGP 20578: Printers, Pen Plotter, Environmentally Certified Products

NIGP 20578 Printers, Pen Plotter, Environmentally Certified Products is an Item code under which state and local governments procure technology equipment, printing, and related document-handling services on a catalog-discount or turnkey-service basis. Recent solicitations show buyers treating this code as a vehicle for standing-offer contracts covering multiple product categories and service bundles — technology equipment across multiple tiers (from laptops to classroom projectors), large-format printing and mailing operations, and integrated classroom technology systems — rather than discrete printer or plotter units. The issuing bodies are a mix of school districts, community colleges, and municipalities; the School District of Manatee County, Florida and Valencia College District in Florida appear as recent high-volume buyers. Work being solicited includes catalog-discount arrangements where vendors commit to fixed percentage discounts across product families (with no volume guarantees), turnkey classroom and conference-room technology systems including design, installation, repair, and support, and high-volume production printing and mailing services with weekly or monthly output in the hundreds of thousands of pieces.

Activity under the code concentrates in Florida, where both Manatee County Schools (RFP 260107KD, due March 24, 2026, awarding to multiple responsive bidders for May 2026 through June 2030 contract), Valencia College District (RFP 2026-26, due April 30, 2026, for classroom technology across nine campuses with historical annual spending near $1.6 million), and supported solicitations reflect ongoing procurement. The City of Madison, Wisconsin issued a Request for Proposals for city-wide printing and mailing services (RFP 1500802026, due April 3, 2026) covering production laser printing, dynamic document composition, and insertion for water utility and tax-bill clients. Manatee County requires three years' prior experience and $1 million general liability; Valencia College mandates five years of business performing similar services, completion of at least ten relevant projects in the last three years, dedicated account teams, same-day response for high-priority issues, and $1 million general liability plus $1 million professional liability. The Madison RFP allocates 65 technical scoring points and 35 financial points, requires $1 million general liability and $2 million environmental impairment liability, and applies local vendor preference.